People Strategies Coordinator (HR Coordinator)

Shawmut Design and Construction; Boston (MA); Hybrid; USD 65,000 - 78,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Employee Stock Ownership Plan (ESOP)

401(k) with company match

Generous PTO & holidays

Tuition reimbursement

Cell phone & laptop provided

Financial planning services

Job summary

Shawmut Design and Construction in Boston is seeking a People Strategies Coordinator to support HR initiatives across onboarding, records, and compliance. You will partner with recruiting and managers to ensure a smooth employee lifecycle.

The role emphasizes maintaining accurate data in Workday, benefits administration, training tracking, and reporting. A 1–2 year HR admin background, a BA, and Workday experience are preferred; we offer ESOP, 401(k) match, generous PTO, and a hybrid schedule.

Qualifications

• 1–2 years of HR administration experience required.
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience using Workday HRIS is strongly preferred; experience processing employee transactions in Workday is highly desirable.
• Experience with HRIS systems, employee record management, and maintaining confidential information.
• Strong attention to detail with excellent organizational and follow-through skills.
• Ability to manage multiple priorities while maintaining accuracy in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to build relationships across all levels of the organization.
• Strong customer service mindset with a positive, collaborative, and proactive approach.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.

Responsibilities

• Partner with the Recruiting team to coordinate interviews, prepare offer and onboarding documentation, and ensure a seamless new hire experience.
• Coordinate all aspects of employee onboarding and support offboarding activities while ensuring compliance with company policies and legal requirements.
• Maintain accurate employee data and personnel records within Workday and other HR systems while ensuring confidentiality and data integrity.
• Process employee transactions including hires, transfers, promotions, organizational changes, and terminations.
• Monitor employee leave of absence (FMLA and other leave programs), partnering with managers to ensure accurate documentation and approved statuses within HR systems.
• Support employee benefits administration, including benefit enrollments, qualifying life events, and employee inquiries.
• Monitor and track required training, certifications, compliance programs, and performance management activities.
• Verify, process, and reconcile invoices from vendors supporting the People Strategies function.
• Perform regular data audits and quality control to ensure HR records remain accurate, complete, and compliant.
• Respond to employee questions regarding HR policies, procedures, and programs while providing excellent customer service.
• Assist with reporting, HR metrics, audits, and special projects that support continuous improvement across the People Strategies team.
• Support additional HR initiatives and projects as the department continues to grow.

Skills

Attention to detail

Communication skills

Customer service mindset

Multi-tasking

Microsoft Office

Education

Bachelor's degree in HR/Business Admin

Tools

Workday HRIS

MS Office (Excel/Outlook/Word)

Job description

Overview

At Shawmut Design and Construction, we take pride in the culture we’ve built as a 100% employee‑owned company—one that’s been recognized with more than100 Best Place to Work awards. We’ve been honored as a National Fortune Best Workplace, a Fortune Best Workplace for Women, Millennials, and Parents, and one of America’s Best Employers by Forbes—along with numerous regional recognitions across our 15 offices nationwide.

Here’s a glimpse into what we offer:

• Health, Dental, and Vision Insurance.
• Employee Stock Ownership Plan (ESOP)–Be an employee‑owner!
• 401(K) with Company Match – Receive a company match up to 4% of your eligible pay.
• Generous Paid Time Off – vacation and sick time, 12 holidays, summer Fridays, and a yearly volunteer day.
• The Extras – Cell phone, laptop, tuition reimbursement, pet insurance, financial planning services, and more.

*Please note:* this position works out of our Boston office 3x per week, with the option to work from home 2x per week.

Responsibilities

At Shawmut, our People Strategies team is focused on creating an exceptional employee experience from the moment someone joins our company through every stage of their career. We are looking for a highly organized, customer‑focused People Strategies Coordinator to join our collaborative team and support a wide range of human resources initiatives across the employee lifecycle.

This role is part of a centralized coordination team that partners closely with managers and People Strategies team members to provide exceptional administrative support across talent acquisition, onboarding, HR operations, employee records, and compliance. The ideal candidate thrives in a fast‑paced environment, enjoys balancing multiple priorities, and is passionate about delivering outstanding service to employees and internal stakeholders.

What You’ll Do

• Partner with the Recruiting team to coordinate interviews, prepare offer and onboarding documentation, and ensure a seamless new hire experience.
• Coordinate all aspects of employee onboarding and support offboarding activities while ensuring compliance with company policies and legal requirements.
• Maintain accurate employee data and personnel records within Workday and other HR systems while ensuring confidentiality and data integrity.
• Process employee transactions including hires, transfers, promotions, organizational changes, and terminations.
• Monitor employee leave of absence (FMLA and other leave programs), partnering with managers to ensure accurate documentation and approved statuses within HR systems.
• Support employee benefits administration, including benefit enrollments, qualifying life events, and employee inquiries.
• Monitor and track required training, certifications, compliance programs, and performance management activities.
• Verify, process, and reconcile invoices from vendors supporting the People Strategies function.
• Perform regular data audits and quality control to ensure HR records remain accurate, complete, and compliant.
• Respond to employee questions regarding HR policies, procedures, and programs while providing excellent customer service.
• Assist with reporting, HR metrics, audits, and special projects that support continuous improvement across the People Strategies team.
• Support additional HR initiatives and projects as the department continues to grow.

Qualifications

• 1–2 years of Human Resources administration experience required, including internships or HR co‑op experience.
• Bachelor's degree in Human Resources, Business Administration, or a related field required.
• Experience using Workday HRIS is strongly preferred; experience processing employee transactions in Workday is highly desirable.
• Experience with HRIS systems, employee record management, and maintaining confidential information.
• Strong attention to detail with excellent organizational and follow‑through skills.
• Ability to manage multiple priorities while maintaining accuracy in a fast‑paced environment.
• Excellent written and verbal communication skills with the ability to build relationships across all levels of the organization.
• Strong customer service mindset with a positive, collaborative, and proactive approach.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to exercise sound judgment and maintain confidentiality with sensitive employee information.
• Self‑starter with a strong sense of ownership and the ability to work both independently and as part of a collaborative team.

Preferred Qualifications

• Experience supporting employee onboarding.
• Experience working in a fast‑paced, multi‑state organization.
• Familiarity with employment laws, HR compliance, and best practices.
• Experience supporting recruiting coordination and interview scheduling.
• Workday Recruiting, HCM, Benefits, or Learning module experience is a plus.

We look forward to hearing from you!

EEO Information

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.

Salary Range Information

Boston Base Salary Range: $65,000 - $78,000The range stated is specific to Boston. Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.