People Partner, Operations

Oatly; United States; Remote; USD 113,000 - 138,000; Full time

Benefits offered by this job

Flexible vacation (time off)

Pet insurance

Volunteer days off

Free six packs of oatmilk

Great coworkers

Job summary

Oatly is seeking a temporary People Partner, Operations to join our team for 12-18 months, with potential for permanent placement. The role focuses on payroll, benefits, leave, data management, and HR systems to ensure compliance and smooth operations.

Remote but based in the Eastern Time Zone, with a preference for NYC or Philadelphia vicinity. Responsibilities include partnering with the People team, ADP payroll coordination, benefits, compliance, and global payroll initiatives for Canada and

Qualifications

• Bachelor's Degree required.
• 5+ years HR experience focused on payroll, tax, compliance and benefits.
• Preference for payroll/benefits systems built with vendors in Canada and Mexico.
• Strong Excel reporting and ability to build reports for People/Finance.
• Experience with ADP and Workday (or similar HRIS).
• Ability to create SOPs and automation to improve efficiency.
• Ownership mindset and ability to thrive in ambiguity.
• Excellent communication and confidentiality.

Responsibilities

• Partner with the People team to ensure accurate payroll processing.
• Support benefits enrollment and respond to HR policy questions.
• Administer leave, data management, and HRIS updates.
• Ensure compliance with federal/state laws and respond to regulatory requests.
• Collaborate with Finance, IT, and Legal for data accuracy and process improvements.
• Assist with annual HR compliance reporting and audits.

Skills

Payroll processing

Data management

Compliance

HR reporting

MS Excel reporting

Communication

Education

Bachelor's Degree

Tools

ADP

Workday

HRIS

Excel

Job description

Hello potential future Oatly employee. It’s us, the original oatmilk company that started in Sweden back 25 or so years ago and has since expanded to the U.S. where we’ve continued growing at a rate such that we need more brilliant minds to come work with us to keep the momentum going and the oatmilk flowing.

Sustainability, health, and transparency are the core values that guide everything we do. Basically, we exist to help people live a healthier life without recklessly taxing the planet’s resources in the process, and to change the food system for the better. We drive that change through the power of oats and through a significant reduction in cow’s milk consumption. If any of this resonates with you, then maybe you’d like to work for Oatly, too. Now onto the formal stuff.

We are seeking a temporary People Partner, Operations to join our team for 12-18 months with the possibility to join in a permanent capacity. This role will be responsible for partnering with other members of our people team and supporting all areas related to payroll, benefits & leave, ensuring overall compliance from a HR perspective and supporting the HR systems to make sure we are running smoothly. We are seeking someone who is passionate about People Operations (Payroll, Benefits, data management, compliance and reporting, etc.) and will be committed to providing high-quality service to everyone you interact with.

This role is remote but must be based in the Eastern Time Zone, with a preference for candidates within commuting distance of New York City or Philadelphia.

Here are the things we want to hire you to do:

Payroll

• This role will be responsible for partnering with our people team and ADP ensuring payroll is completed accurately, timely and in compliance with local laws
• Process, Reviews and audits payroll and third-party providers to ensure compliance with in-house policies, tax laws and statutory regulations
• Support financial closing activities (monthly, quarterly & annually) as assigned
• Monitor, evaluate and manage changing legal, tax and regulatory demands and their effects on processes and procedures
• Provides assistance to ensure tax, audit, sox compliance, accounting expectations and obligations are fulfilled accurately by required deadlines
• Lead the effort in tax compliance and state setup and maintenance
• Partner with team and support broad-based payroll-related projects and initiatives
• First point of contact for all payroll, ADP and benefits related questions to Oatly employees
• Lead the global project for implementing payroll/benefits for Canada and Mexico

Benefits

• Support benefits enrollment with the help from the People team
• First point of contact to respond to questions as they relate to HR policies, which includes but not limited Payroll, HR systems and benefits, escalated as needed
• Leave administrator duties partnering with vendors and employees as needed
• Partner with benefit providers to ensure data feeds between systems works as intended, automating information flow wherever possible

Compliance & Systems

• Perform regular audits of our people data (such as EEOC, I-9) and respond to reporting requests from regulatory agencies such as the Dept of Labor, Dept of Commerce, etc
• Work with external auditors and internal colleagues to ensure SOX compliance
• Staying abreast of updates and new employment laws applicable to our employee population
• Sharing with the people and legal team and ensuring that Oatly remains compliant with any state/federal law changes
• Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements and maintaining accurate records
• Ensure all state unemployment rates are up-to-date, and registration for new states and municipalities as the need arises
• Support annual HR compliance reports and audits as needed
• Build as needed and maintain documentation and guides of current and future Operations processes and standard operating procedures for a streamlined user experience
• Partner with other internal teams (e.g. Finance, IT, People Team ) to ensure data accuracy, and to drive a positive employee experience throughout continuous improvement
• Assist with processing employee changes in our HRIS, such as changes to salary, managers, job information, promotions and employee offboarding transactions; and ensuring we have a complete, and accurate data records on employees at all times
• Support the reporting and management of the ADP learning platform, Global harassment and Docebo trainings for employees
• Other duties as assigned

People Business Partner

• First-level support for employee questions of assigned business units as needed

Here Are The Things We Think You Need

• Bachelor's Degree required
• Must have 5+ years of HR experience focused in payroll, tax, compliance and benefits
• Preference will be given to candidates who have built out payroll/benefits systems in partnership with vendors in Canada and Mexico
• Ideal profile will have strong excel reporting skills and have the ability to build out reports for the people and finance team as needed
• Strong demonstrated knowledge in systems and process mapping is critical for success in this role
• Must have strong MS office skills
• 2+ year’s experience working with ADP in a processing payroll function
• 2+ year’s experience with Workday and/or other similar HRIS system
• Ideal candidate will enjoy creating SOP’s and generating automations to improve efficiencies
• Ownership mentality who thrives in an ambiguous environment
• Collaborative, responsive and organized
• Excellent verbal and written communication skills
• High degree of professionalism and confidentiality in handling sensitive information

And here’s another list of qualities we think make a good Oatly team member:

• You feel connected to our mission of encouraging health, sustainability, and transparency
• You are a self-starter who doesn’t need direct supervision to motivate you for success – we believe strongly in building a culture of individual accountability and ownership and need partners that can embrace that mentality
• You are ready to make your mark in a smaller, growing brand leveraging your experience to deliver amazing results and build an outstanding company
• You have an entrepreneurial spirit in that you’re comfortable with ambiguity and are energized by the process of building something lasting from the ground up
• You enjoy sharing your quirkiness and talents with your coworkers

Another bulleted list felt a bit too…bullet-y. So we wrote this long, awkward sentence to let you know all the ways we sweeten the deal when you work with us, like flexible vacation (take it when you need it), really great benefits (yes, pet insurance is in there), paid volunteer days off throughout the year (doing good is fun), free six packs of...(drumroll)…oatmilk, and you’ll also get genuinely great coworkers who are rooting for each other and the company to thrive. Oh, one more short but very important sentence: We are nimble and agile (not chaotic) in how we work, and we’re grounded in a long company history dating way back to the last century.

The salary for this role will be based on a variety of factors, including but not limited to geographic location, internal equity, experience, education, specialty, and training. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. Compensation may also include bonus, commission, or equity as applicable. Our good faith estimate for base salary is $125,000.

Our team is available to support you through the hiring process with reasonable accommodations to enable a barrier-free interview experience. We will maintain candidate privacy and confidentiality to enable an unbiased and equitable experience. If you need assistance applying for a role due to a disability or special need, please contact [e-mail].

Oatly is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.