People Operations Specialist

xAI; Palo Alto (CA); Remote; USD 72,000 - 95,000; Full time

Benefits offered by this job

Equity options

401(k) retirement plan

Comprehensive medical, vision, and dental coverage

Job summary

A technology startup is seeking a People Operations Specialist to enhance employee experiences across global operations. The ideal candidate will manage HR documentation, oversee onboarding, and address employee inquiries while maintaining confidentiality and data accuracy. Candidates should possess strong organizational skills and at least 4 years of HR experience, preferably within technology. This role offers a competitive annual salary of $72,000 - $95,000 and comprehensive benefits package including equity, medical coverage, and retirement plans.

Qualifications

• 4+ years of experience in HR administration, operations, or generalist role.
• Ability to prioritize tasks and maintain confidentiality.
• Experience in the technology industry is preferred.

Responsibilities

• Generate and manage HR documentation accurately.
• Oversee new hire onboarding processes efficiently.
• Support employee job changes and manage off-boarding.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Education

Bachelor’s degree or equivalent experience

Tools

HRIS platforms

Job description

About xAI

Our mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. We operate with a flat organizational structure, and all employees are expected to be hands‑on, contribute directly to the company’s mission, and take initiative. Strong work ethic, prioritization, and communication skills are essential.

About the Role

We are seeking a dedicated and detail‑oriented People Operations Specialist to join our global People Operations team. In this role, you will play a critical part in delivering seamless support to employees and stakeholders across EMEA, APAC, and the Americas, ensuring an exceptional employee experience. You will handle sensitive employee information with confidentiality and focus on data accuracy and process efficiency. The ideal candidate is a proactive team player with a client‑service mindset, a passion for continuous improvement, and the ability to thrive in a fast‑paced startup environment.

Responsibilities

• Generate and manage HR documentation, including offer letters, contracts, and other employee‑related materials with precision and efficiency.
• Oversee new hire onboarding processes, including HRIS audits, coordinating background checks, and collaborating with IT for laptop delivery.
• Support employee job changes, such as promotions, salary adjustments, and international transfers, ensuring smooth transitions.
• Manage the off‑boarding process, maintaining compliance and data integrity throughout.
• Create, maintain, and audit employee files to ensure accurate and up‑to‑date records.
• Leverage technology to streamline HR processes and enhance operational efficiency wherever possible.
• Serve as the first point of contact for employee inquiries on HR topics, providing timely and professional responses.
• Identify and recommend opportunities for continuous process improvement to enhance the employee experience.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• 4+ years of experience in an HR administration, operations, or generalist role, preferably in the technology industry.
• Exceptional organizational skills with a proven ability to prioritize tasks and maintain confidentiality when handling sensitive information.
• Strong attention to detail and a commitment to data integrity and process accuracy.
• Ability to work effectively both independently and as part of a collaborative global team.

Preferred Qualifications

• Experience with HRIS platforms and leveraging technology to improve HR processes.
• A client‑service mindset with a passion for going above and beyond to support employees.
• Strong problem‑solving skills and enthusiasm for identifying and implementing process improvements.
• High energy and adaptability to thrive in a fast‑paced dynamic startup environment.
• A sense of adventure and humor to navigate challenges with a positive mindset.

Annual Salary Range

$72,000 - $95,000 USD

Benefits

Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long‑term disability insurance, life insurance, and various other discounts and perks.

EEO Statement

xAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.