People Operations Specialist

vardaspace; El Segundo (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Varda is seeking a highly organized People Operations Specialist to support recruiting, onboarding, HR administration, and the overall employee experience.

This hands-on role is a key point of contact for candidates, new hires, employees, and managers, owning onboarding from accepted offer through first day and helping ensure a welcoming, efficient workplace in our El Segundo, CA headquarters.

Qualifications

• 3+ years of HR, recruiting coordination, or People Operations experience.
• Highly organized with strong attention to detail and follow-through.
• Strong communication and customer-service skills.
• Ability to manage multiple priorities in a fast-moving environment.
• High discretion handling confidential information.

Responsibilities

• Coordinate the new hire onboarding process from accepted offer to first day.
• Serve as a key contact for new hires, creating a welcoming onboarding experience.
• Ensure employee changes are communicated to payroll, benefits, IT, and managers.
• Maintain accurate employee records and HRIS data.
• Support employee offboarding and final-day logistics.
• Monitor workflows and follow up on required forms and approvals.
• Respond to routine employee questions and connect staff with the People team.
• Support employee events, recognition programs, and engagement activities.

Skills

Highly organized

Attention to detail

Strong communication

Customer service

Discretion with confidential info

Proactive and resourceful

Onsite presence

Job description

About Varda

Low Earth orbit is open for business. Varda is accelerating the development of commercial space infrastructure, from in-orbit pharmaceutical processing to reliable and economical reentry capsules. Varda's W-Series vehicles are built, designed, and operated by Varda in-house, including the pharmaceutical processing payloads, the capsules, the C-PICA heat shields, and the satellite buses.

From life-saving pharmaceuticals to more powerful fiber optics, there is a world of products used on Earth today that can only be manufactured in space. Varda is accelerating innovation in the orbital economy by creating both the products and infrastructure needed so space can directly benefit life on Earth. Our mission is to expand the economic bounds of humankind.

Our team is uniquely suited to accomplishing this goal, with leadership and staff comprised of veterans from SpaceX, Blue Origin, major pharmaceutical companies and Silicon Valley. Varda was founded in January 2021 by Will Bruey and Delian Asparouhov with significant backing from world class investors including Khosla Ventures, Lux Capital, Founders Fund, Caffeinated Capital, General Catalyst, and Also Capital.

Varda is headquartered in El Segundo, California, where we have offices and a production facility where our vehicles, equipment, and materials are built, integrated, and tested. Varda also has offices in Washington, DC and Huntsville, AL.

Join Varda, and work to create a bustling in-space ecosystem.

About the Role

Varda is looking for a highly organized, proactive People Operations Specialist to help keep the day-to-day People function running smoothly. This role will support recruiting, onboarding, HR administration, and the overall employee experience.

This is a hands-on role and an important point of contact for candidates, new hires, employees, and managers. The ideal person enjoys being at the center of the action, takes ownership of the details, anticipates what needs to happen next, and helps create a seamless and welcoming experience for employees from candidate through offboarding.

Key Responsibilities

Human Resources Administration

• Coordinate the new hire onboarding process from accepted offer through the employee's first-day experience, ensuring all required documentation, systems access, communications, and internal coordination are completed.
• Serve as a key point of contact for new hires, helping create an organized, welcoming, and consistent onboarding experience.
• Ensure employee changes are accurately documented and communicated to payroll, benefits, IT, managers, and other appropriate partners in a timely manner.
• Maintain accurate and up-to-date employee records, personnel files, organizational information, and HRIS data.
• Support employee offboarding, including coordinating required documentation, internal notifications, system access changes, return of company property, and final-day logistics.
• Monitor People Operations workflows and follow up with employees and managers to ensure required forms, approvals, and information are completed on time.
• Respond to routine employee questions and help connect employees with the appropriate People team member or resource when additional support is needed.
• Support employee events, recognition programs, communications, engagement activities, and other People initiatives.
• Partner across Recruiting, People Operations, Finance, IT, Facilities, Hospitality, and Administration to ensure employee-related processes are coordinated and executed smoothly.
• Provide general administrative and project support to the People team, including special projects and evolving priorities as the organization grows.
• Draft and prepare routine HR documentation, including offer letters, promotion and compensation change letters, bonus and recognition award letters, employment verification letters, and other ad hoc employee communications and documents.

Recruiting Support

• Provide backup coordination support to the recruitment team when needed.
• Partner with recruiters and hiring managers to ensure a smooth, high-touch candidate experience.
• Support recruiting events, interview logistics, travel, and recruiting administration.

Employee Experience

• Help coordinate the employee shuttle service, including schedules, communications, feedback, and day-to-day issues until hospitality team is built out.
• Help ensure employees have seamless, best-in-class workplace experience.

What We're Looking For

• 3+ years of HR, recruiting coordination, People Operations, or administrative experience.
• Highly organized with strong attention to detail and follow-through.
• Strong communication and customer-service skills.
• Comfortable managing multiple priorities in a fast-moving environment.
• High discretion when handling confidential employee information.
• Proactive, resourceful, and willing to jump in where needed.
• Comfortable working onsite and being a visible, approachable member of the People team.

Compensati