People Operations & Onboarding Specialist

Westlake Management Services, Inc.; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

Westlake Chemical is seeking an HR Associate to be one of the first points of contact for new hires, supporting onboarding, payroll, timekeeping, and HR administration. As part of the Corporate HR Business Partner team, you will ensure accurate records, confidentiality, and a polished candidate experience, leveraging modern productivity tools to improve efficiency.

The role requires a Bachelor’s degree and 1-2 years of related HR experience, with strong communication skills and the ability to

Qualifications

• Bachelor's degree and 1-2 years of related experience, preferably in Human Resources and full-cycle recruiting.
• Working proficiency in Workday; SAP experience preferred.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal and communication skills, verbal and written.
• Professionalism, discretion, and respect for confidentiality when handling sensitive information.
• Strong initiative, attention to detail, and accuracy.
• Ability to work independently and exercise sound judgment.
• Preferred: Power BI for building reports and dashboards (e.g., recruiting, onboarding compliance, HR metrics).
• Preferred: Power Automate to automate workflows such as approvals, notifications, and onboarding checklists.
• Preferred: AI productivity tools, such as Microsoft Copilot, used with sound judgment on data privacy, and a willingness to learn new technologies.

Responsibilities

• Facilitate New Hire Onboarding and New Hire Orientations.
• Facilitate the Cleared to Hire process, including communication and coordination with managers and candidates.
• Maintain the onboarding tracker.
• Track new hire compliance with assigned training through completion.
• Provide oversight of I-9 documentation, reverification, and retention.
• Conduct annual compliance audit.
• Produce the Weekly Recruiting Report.
• Handle third-party reimbursements for job candidates.
• HRBP Support / Administration
• Prepare reports and documents in Word, Excel, and PowerPoint, including formatting, editing, and printing of text, data, and graphics.
• Proofread to ensure complete accuracy.
• Use Excel to organize and analyze information.
• Complete Workday transactions to support organizational changes.
• Partner with Corporate Lead HRBPs to ensure accuracy and timeliness of input.
• Set up vendors in the system and code vendor invoices in the vendor invoice management system.
• Assist with monthly budget review summaries.
• Upon request run various Workday reports.
• Collect and verify complex information from multiple sources for consolidated reporting and build dashboards and automated reports where appropriate.
• Develop and maintain a well-organized physical and electronic filing system that permits easy reference and retrieval of complex information, including storage arrangements as needed.
• Communicate payroll updates to managers on a periodic basis.
• Conduct timekeeper review of timesheets for submission to payroll on a bi-weekly basis.
• Assist with the offboarding process for exiting employees, including preparing and processing exit paperwork, coordinating the return of company equipment, and coordinating the removal of system access.
• Act as primary monitor of the general HRBP mailbox, checking inbox daily and responding to emails.
• Distribute Service Recognition Certificates to managers on a timely basis.
• Coordinate scheduling of random drug testing
• Identify opportunities to streamline manual processes using automation and AI tools.
• Assist with special projects, as needed.
• Comply with all Company policies and procedures.
• Perform any additional responsibilities or tasks as assigned.

Skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Education

Bachelor's degree

Tools

Workday

Power BI

Power Automate

Microsoft Copilot

Job description

Westlake Chemical is seeking an HR Associate to be one of the first points of contact for new hires, supporting onboarding, payroll, timekeeping, and HR administration. As part of the Corporate HR Business Partner team, you will ensure accurate records, confidentiality, and a polished candidate experience, leveraging modern productivity tools to improve efficiency.

The role requires a Bachelor’s degree and 1-2 years of related HR experience, with strong communication skills and the ability to