People Operations Coordinator

Figma; San Francisco (CA); On-site; USD 51,660 - 90,095; Full time

Benefits offered by this job

Health, dental, and vision benefits

Retirement with company contribution

Generous PTO and company recharge days

Learning and development stipend

Work from home stipend

Cell phone reimbursement

Job summary

Figma is looking for a detail-oriented People Operations Coordinator in San Francisco. This full-time role involves managing onboarding and offboarding processes, supporting new hires, and maintaining documentation while ensuring compliance with labor laws. Ideal candidates will possess a customer service mentality and impeccable attention to detail, creating a seamless employee experience.

The position supports Figma's mission to make design accessible to all while promoting diversity and inclusion in the workplace.

Qualifications

• Entry-level role — no prior HR experience required.
• Impeccable attention to detail and pride in data integrity.
• Ability to handle sensitive information professionally.

Responsibilities

• Manage US onboarding and off boarding processes including HR workflows.
• Assist with in-person onboarding logistics in the SF hub.
• Serve as first contact for People related questions.
• Support processing employee changes including compensation.
• Maintain and organize internal documentation.

Skills

Customer service mentality

Attention to detail

Ability to manage multiple priorities

Discretion with sensitive information

Job description

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

We're looking for a proactive and detail-oriented People Operations Coordinator to join our global People Ops team. In this role, you'll play a key part in executing employee lifecycle processes — everything from onboarding new hires to coordinating off boarding processes. You'll bring strong organizational skills, a knack for problem-solving, and a passion for creating a seamless employee experience.

This is a full time role based in our San Francisco Hub.

What you’ll do at Figma:

• Manage US onboarding and off boarding processes including HR system workflows, background checks, I9 checks, and communications
• Assist with bi-weekly in person onboarding in our SF hub by welcoming new hires and managing logistics
• Serve as the first point of contact for People related questions including onboarding, HR data, benefits, and verifications of employment
• Partner with key stakeholders including IT and Payroll to onboard new hires and keep information up to date
• Support processing employee changes including compensation, relocation, and manager changes
• Provide support for managing global time off and time and attendance
• Maintain and organize internal documentation; regularly review and update documentation to reflect changing processes
• Manage HR team compliance efforts to ensure adherence to all federal and state labor laws
• Assist with projects within the people team

We’d love to hear from you if you have:

• Entry-level role — no prior HR experience required
• A customer service mentality - you are focused on providing a great employee experience
• Experience managing multiple priorities and shifting deadlines—you are excited to work in a high growth, ambiguous environment
• Impeccable attention to detail - you take pride in data integrity, streamlined processes, and timely responses
• Ability to handle sensitive information with discretion and maintain a high level of professionalism and confidentiality

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

Hourly Base Pay Range: $37.50 — $65.40 USD

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail]. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.