People Operations Coordinator

Ashby, Inc.; Oregon; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Equity

Unlimited PTO

Family leave

Equipment budget

Education budget

Health insurance

Job summary

Ashby, Inc. is hiring a People Operations Coordinator to support onboarding, data integrity, and day‑to‑day HR operations. You will maintain employee data, support benefits, and assist our international entities while ensuring confidentiality and accuracy.

You will collaborate with the People Operations team, contribute to process improvements, and help plan culture events. A background in HRIS and experience in SaaS environments are valued.

Qualifications

• Experience with HRIS and people operations processes.
• Ability to handle data and employee records with confidentiality.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks and deadlines independently.

Responsibilities

• Support onboarding processes and day-to-day HR operations.
• Maintain accurate employee data across systems in compliance with laws.
• Document changes to people processes.
• Support international entities and culture events.

Skills

Data entry

HR operations

Onboarding

Communication

Attention to detail

Confidentiality

Tools

Gusto

Remote

Deel

Job description

Hi! I’m Hannah and I lead People Operations here at Ashby. I joined over four years ago as the first People hire and I’m excited that our People Ops team is growing! The People Operations team supports Ashby employees through the development and implementation of programs, policies, and services that contribute to a productive and inclusive working environment. We ensure the work we do aligns with our Operating Principles and strengthens the environment we’re building at Ashby. Our approach is to do things differently, we prioritize what truly fits our team and enhances how we work together. By embracing creativity and customization, we aim to create a people‑first culture that drives both individual and organizational success. We’re building a team focused on helping Ashby scale thoughtfully while continuing to raise the bar for how we support and invest in our employees.

About the Role:

As a People Operations Coordinator at Ashby, you will play a crucial role in ensuring that all of our employees have the best possible experience working here. You will work closely with our People Operations team focusing on the day-to-day execution of various operations and tasks ranging from data entry to process creation. You'll be involved in Onboarding, Organizational updates, and supporting our employees across our international entities.

What you'll do at Ashby:

• Provide operational support and maintain accurate employee data and files across all systems in accordance with state and federal laws
• Provide administrative support to Ashby's people processes, including but not limited to new hire onboarding, benefits administration, and support for our international entities
• Document people process changes as needed
• Maintain high level of confidentiality and discretion in the handling of sensitive information
• Building out people process workflows in Ashby to continuously improve our business effectiveness
• Support planning and coordination of Ashby culture events, both virtual and in-person

You could be a great fit if you:

• Investigate problems to determine root causes and define robust solutions
• Are detail-oriented, especially when it comes to data quality
• Work independently, managing multiple tasks and deadlines effectively
• Are an excellent communicator, both verbally and in writing
• Are team-oriented, with a collaborative approach to solving problems
• Recognize that Sensitive/confidential information must be handled compliantly
• Have experience with the use of HRIS, like Gusto, Remote, Deel

Bonus points if you:

• Have experience working in a Human Resources function
• Have qualifications in Human Resources
• Have worked in a SaaS Company

This role may not be a fit if:

• You’re uncomfortable with ambiguity: You prefer well defined assignments.
• You don’t enjoy repetitive work
• You prefer focused work on a single project at a time

Interview Process:

• Recruiter Screen with Talent Acquisition Team - 30 minutes
• Hiring Manager Interview - 45 minutes
• Take Home Assignment - 1 hour
• Virtual Onsite - 2 hours

Benefits:

• Competitive salary and equity.
• 10-year exercise window for stock options. You shouldn’t feel pressure to purchase stock options if you leave Ashby —do it when you feel financially comfortable.
• Unlimited PTO with four weeks recommended per year. Expect “Vacation?” in our one‑on‑one agenda until you start taking it .
• Twelve weeks of fully paid family leave in the US. We plan to expand this to employees in other countries as situations arise.
• Generous equipment, software, and office furniture budget. Get what you need to be happy and productive!
• $100/month education budget with more expensive items (like conferences) covered with manager approval.
• If you’re in the US, top‑notch health insurance for you and your dependents with all premiums covered by us.

Ashby provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Ashby is committed to a fair and transparent hiring process. We confirm that this advertisement is for an active, existing vacancy within our organization.

Please be advised that we may use artificial intelligence-driven tools to assist our recruitment team in screening, assessing, and selecting candidates for this position.