People Operations Coordinator

Haymarket Media US; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive pay package

Health plans (medical, dental, vision)

401(k) with company match

Life insurance

Referral rewards

Training opportunities

Work from Anywhere (3 weeks)

Job summary

Haymarket Media US is seeking an entry-level People Operations Coordinator in New York, NY. You will support onboarding, HRIS data entry, and benefits administration as part of the People Ops Team reporting to the Head of People.

This hybrid role requires three days in the New York office and collaboration across HR functions. The successful candidate will be organized, curious, and collaborative, with 1–2 years in People Ops and a Bachelor’s degree.

Qualifications

• Bachelor’s degree in a related field.
• 1–2 years of experience in a People Ops/HR function.
• Proficiency with Google Docs, Microsoft Suite, Adobe Suite; knowledge of HRIS systems.

Responsibilities

• Handle HRIS, travel and PO/T&E data entry for onboarding/offboarding and status changes.
• Maintain all employee personnel files in HRIS system.
• Answer FAQs from employees on policies, time off, benefits, etc.
• Monitor HR inbox and forward emails to contacts as needed.
• Assist Talent Acquisition Manager with interview calendar and internship coordination.
• Provide written and verbal employment verifications.
• Create onboarding schedules and experiences for new hires.
• Prepare reports (new hire, turnover, benefits, EEOC, etc).
• Coordinate onboarding/termination with IT for access and equipment.
• Audit weekly timesheets for full-time staff; track for interns/part-time.
• Update HR & Benefit process worksheets.
• Track wellness program expenses and reimbursement with Cigna.
• Coordinate Wellness and Learning & Development logistics.

Skills

Google Docs

Microsoft Office

Adobe Suite

HRIS familiarity

ADP Workforce Now

Interpersonal skills

Attention to detail

Communication skills

Problem solving

Education

Bachelor’s Degree in related field

Tools

ADP Workforce Now

Job description

Looking to jumpstart your career in People Operations in a dynamic media environment? Join Haymarket’s People Team to gain hands‑on experience across HR administration, onboarding, recruiting coordination, employee support, and more. This is a great opportunity for an organized, curious, and collaborative early‑career professional looking to grow their HR experience.

The People Operations Coordinator is an entry level position which will support all aspects of the People Ops Team at Haymarket as required. This position reports into the Head of People. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office depending on business needs.

Role & Responsibilities:

• Handle various HRIS, Business Travel and PO/T&E systems data entry for onboarding, offboarding and status change processes.
• Maintain all employee personnel files in HRIS system
• Answers frequently asked questions from employees relative to standard policies, time off, benefits, etc.
• Monitor shared HR inbox and forward emails to the appropriate contacts as necessary
• Assist the Talent Acquisition Manager with interview calendar management, internship program coordination, and other related recruiting communications
• Provide written and verbal employment verifications
• Create/Execute onboarding schedules and experience for new hires
• Assist with the preparation of reports such as new hire, turnover, benefits and EEOC reports (ad hoc reports, monthly Guardian census, EEO-1 reports, etc)
• Manage the employee onboarding and termination process and liaise with the IT team regarding employee access and equipment (employee new hire forms, employee termination request forms, FedEx labels, etc)
• Conduct audits of weekly timesheets for full‑time non‑exempt employees in Business World
• Track weekly timesheets and approvals for interns and part‑time employees
• Update and maintain several HR & Benefit process and tracking worksheets
• Track wellness program expenses and submit expense reports to Cigna for reimbursement
• Coordinate logistics, calendar management and communication for the Wellness and Learning and Development programs
• Condeco desk booking management: run daily attendance report
• Assist People Ops Manager with employee engagement programs and initiatives
• Other projects and admin responsibilities as assigned

Skills and Requirements:

• A Bachelor’s Degree in a related field
• 1-2 years of experience in a People Ops/HR function
• Proficiency using a variety of computer software applications, especially Google Docs and Microsoft Suite, Adobe Suite, Knowledge of HRIS system, ADP Workforce Now, a plus.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• High attention to detail with large volumes of data, execution with minimal errors.
• Curious, Collaborative, and Resourceful. Ability to critically think and problem solve.
• Excellent verbal and written communication skills.

What We Offer:

• A competitive compensation package
• The salary range for this position is $55,000–$65,000. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Employee referral awards
• Training opportunities through industry‑recognized programs
• A creative and passionate workplace and a fun, collaborative team environment
• Three Week “Work from Anywhere” benefit, to ensure work life balance

About Haymarket:

Haymarket Media, Inc. is an award‑winning specialist content and information company. With more than 30 market‑leading media brands, Haymarket offers unmatched expertise and insight through balanced, relevant, original content across a spectrum of media channels. Haymarket is home to highly regarded health care professional brands such as The Clinical Advisor, Dermatology Advisor, and MPR (Medical Professionals Reference) among a portfolio of HCP‑focused, specialty‑specific websites, as well as the esteemed business media titles including PRWeek, MM+M (Medical Marketing and Media), Campaign and McKnight’s Long‑Term Care News.

Haymarket Media, Inc. is the US division of Haymarket Media Group. Haymarket Media Group is a privately‑owned media, data and information company, shaping a better future with remarkable content for specialist audiences across the world. The company has 1,300 employees across offices in the UK, US, Canada, Hong Kong, Singapore, India, Germany and the Netherlands. Haymarket’s portfolio consists of more than 70 market‑leading brands including Campaign, Third Sector, What Car?, MyCME and Asian Investor. Through live, digital, print, education, data, tech services, video and audio, Haymarket’s brands inspire, inform and empower clients and communities internationally. As a Certified B Corporation, we’re proud to be part of a community of companies working together for change, and taking part in collective action to advocate for a shared goal of a global economy that benefits people and the planet.

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.

Beware of fraudulent activity where individuals are contacting job seekers claiming to represent Haymarket Media. Please note that only emails from @haymarketmedia.com are legitimate. When applying for roles with Haymarket Media, you will receive an email directly from a member of the Talent Acquisition team or communication through LinkedIn.

You can view our open positions on our website US careers section: www.Haymarket.com

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