People Operations & Community Specialist

Paula's Choice Skincare; Seattle (WA); On-site; USD 70,000 - 77,000; Full time

Benefits offered by this job

Health benefits

Vision & Dental

Retirement plan

Flexible spending account

Wellness programs

Product samples and discounts

Job summary

Paula's Choice Skincare in Seattle is seeking a People Operations & Community Specialist to help run the Seattle office, support core People & Culture functions, and drive community-building efforts that bring our culture to life.

This hands-on, high-visibility role touches every part of the employee lifecycle, requiring sharp organization, discretion, and a service-focused mindset to nurture engagement, inclusivity, and operational excellence across the organization.

Qualifications

• 1 to 3 years of experience in HR, office administration, or a similar role.
• Strong organizational and communication skills.
• Ability to manage multiple priorities with discretion.
• Interest in building a career in People & Culture.

Responsibilities

• Oversee Seattle office operations to maintain a welcoming, organized workspace.
• Coordinate facilities, moves, and workspace changes.
• Handle meetings logistics, events, and vendor coordination.
• Support People & Culture programs that enhance engagement and inclusion.
• Assist with onboarding, documentation, and HR processes.
• Support communications and celebrate employee achievements.

Skills

HR knowledge

Office admin

Coordination

Communication

Customer service

Tools

HRIS

Job description

Where Trust Leads, Bold Ideas Grow, and Community Thrives

Paula’s Choice, a Global Skincare Leader Founded In 1995, Empowers Individuals To Define Beauty On Their Own Terms Through Science-backed Products. Our Mission Comes To Life Through Four Core Values That Guide Our Actions, Decisions, And Impact

• Build Trust: We set the standard for skincare, transparency, and shared knowledge.
• Be Bold: We lead through innovation and by challenging the status quo.
• Act with Kindness: We operate with respect and care—for our customers, colleagues, and the planet.
• Create Community: We believe in the power of connection—whether educating customers, supporting each other, or giving back, we grow stronger together.

Benefits

Our team spans North America, Australia/New Zea lnd, Europe, and the broader APAC region, collaborating globally to drive innovation. We offer space to thrive—personally, professionally, and through our comprehensive benefits package designed to support your well-being at every stage:

• Generous paid time off, including time off to volunteer
• Learning and development resources to support personal and professional growth
• Wellness benefits like meditation app memberships, product discounts, and free samples of our amazing products
• Most roles are fully remote (roles that are required to be at our Seattle HQ can be found in the details section of this job post)
• Great location – for roles that are hybrid or fully onsite, we’re in the heart of Seattle’s beautiful International District
• Did we mention we’re a dog-friendly office?

Our culture encourages continuous learning and is fueled by connection, curiosity, and cross-functional collaboration. Whether onsite, remote, or hybrid, we stay connected through shared initiatives that bring our teams together. If you’re inspired by transparency, driven to make an impact, and eager to help foster community—we’d love to have you join us.

How you’ll have an impact at Paula’s Choice:

At Paula's Choice, we believe that people are at the heart of everything we do. As a People & Culture Operations Specialist, you'll play a key role in fostering an engaging and inclusive workplace culture, ensuring employees feel connected, valued, and supported.

You’ll help cultivate an exceptional employee experience across three fronts: keeping our Seattle office running smoothly, supporting core People & Culture generalist and administrative functions, and driving the community-building efforts that bring our culture to life. This is a hands‑on, high‑visibility role that touches nearly every part of the employee lifecycle, making it an ideal starting point for someone looking to grow their career in People & Culture. This role is perfect for a proactive, detail‑oriented individual who is passionate about employee engagement, workplace culture, and operational excellence.

As a People Operations & Community Specialist, a typical day might include a mix of the following:

Office & Workplace Experience

• Manage the Seattle office environment to ensure a welcoming, organized, and productive workplace, including maintaining common areas, coordinating furniture and workspace needs, and supporting a positive visitor experience.
• Serve as the primary point of contact for facilities management, office moves, and workspace reconfigurations.
• Submit and track maintenance requests, coordinate repairs and vendors, and manage related logistics.
• Coordinate logistics for meetings, training sessions, and company events, both virtual and in-person, including scheduling, catering, venue preparation, and materials management.
• Manage office supplies and workplace resources, ensuring timely ordering, inventory management, and restocking.
• Support workplace health, safety, and security programs by coordinating fire drills, maintaining safety compliance requirements, partnering with building management on emergency procedures, and managing employee access badges.
• Oversee office mail, shipping, and deliveries, ensuring the efficient receipt, distribution, and shipment of correspondence, packages, and equipment.

Employee Experience & Culture

• Support People & Culture programs and initiatives that enhance employee engagement, well‑being, inclusion and belonging, and Employee Resource Groups (ERGs).
• Plan and coordinate employee engagement opportunities, including community volunteer events, team celebrations, recognition programs, and office-based activities.
• Partner with leaders and cross-functional teams to identify opportunities to strengthen culture, foster collaboration, and improve the employee experience.
• Manage employee swag and gifting programs, including new hire welcome kits, service anniversaries, milestone celebrations, recognition initiatives, and company‑wide gifts.
• Source, order, and distribute swag and gifts while managing vendor relationships, inventory levels, and budget considerations.
• Coordinate employee recognition programs, including service anniversaries, birthdays, employee milestones, and appreciation initiatives.
• Support the administration and promotion of employee feedback and engagement programs, including pulse surveys and company‑wide engagement surveys.
• Assist with internal communications that promote company culture, celebrate achievements, and keep employees informed about People & Culture programs and events.

People & Culture Administrative Support

• Own team expense management, including vendor coordination, purchase orders, budget tracking, expense reporting, invoice review, and approvals.
• Serve as the employee-facing point of contact for questions related to office operations, parking, HR processes, and company programs.
• Own the promotion, internal transfer, and offer letter process — drafting documentation, tracking approvals, and ensuring alignment with policy across management and People & Culture.
• Own the end-to-end onboarding lifecycle for new hires, from offer acceptance through the first week of employment, ensuring a compliant, engaging, and well‑coordinated experience.
• Support internal communications by drafting decks, announcements, and newsletters, maintaining People & Culture content on company platforms, and sharing key updates.
• Maintain accurate employee records, onboarding checklists, and documentation within confidential People & Culture files and systems.
• Manage company LinkedIn posting supporting building our employer value proposition
• Other responsibilities as assigned by your manager.

The Details

• Location: On-site, Seattle, WA Headquarters
• Hours: Full-Time; Typical business hours with some flexibility required
• Physical Requirements: Ability to handle long periods of screen time & sitting
• Travel Requirements: Possible local travel

What You’ll Bring To The Table

• 1 to 3 years of experience in HR, office administration, hospitality, coordination, or another people-focused role.
• A genuine interest in building a career in People & Culture.
• A reliable, dependable, and proactive approach to work.
• Strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities.
• A solutions-oriented mindset, with the ability to troubleshoot issues, identify practical solutions, and keep things running smoothly.
• Excellent written and verbal communication skills, with a warm, professional, and service-focused demeanor.
• Sound judgment and discretion when handling sensitive and confidential employee information.
• Proficiency with Microsoft Office; experience with HRIS, onboarding, or people systems is a plus but not required.
• A collaborative, service-oriented attitude and enthusiasm for creating a positive employee experience and workplace culture.

What we offer you*

• A robust benefits package including health, vision, dental, retirement and more
• Flexible spending account, Employee assistance program
• Fitness perks, meditation app membership, and more
• Product samples and discounts
• Please note these benefits are only available to full-time Paula's Choice employees.

Note: At any time, with or without notice, Paula’s Choice reserves the right to add/delete/change the position’s requirements.

Approximate Salary Range Based on Experience and Location:

$70,000 - $77,000 USD/annually

Paula’s Choice Skincare determines the pay for positions using local, national, and industry-specific survey data. We evaluate external and internal equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living.

For new hires, we strive to make competitive offers allowing the newly hired employee room for future growth. The exact base salary is determined by various factors including experience, skills, education, geographic location, and budget. This position is also eligible for participation in the company discretionary bonus plan.

Paula’s Choice Skincare is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law. We are committed to create a workplace that is inclusive of all. Where everyone feels empowered to bring their full authentic self to work.

Please Note

At any time, with or without notice, Paula’s Choice reserves the right to add/delete/change the position’s requirements.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at [e-mail]. This email is intended for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses.

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