People Operations and Systems Specialist

Spring Fertility; San Francisco (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with company match

Fertility and parental leave benefits

Paid time off

Job summary

Spring Fertility in San Francisco seeks a People Operations + Systems Specialist to ensure accurate, employee‑centered delivery of core People Team processes across the global lifecycle. You will partner across the People Team to execute administrative workflows, manage transactions, and deliver an exceptional employee experience.

You will champion data integrity, support benefits and leave processes, and maintain compliance in a fast-paced environment while continuously optimizing workflows and

Qualifications

• Experience coordinating HR processes across the employee lifecycle.
• Strong communication and service orientation.
• Ability to analyze and improve HR workflows and self-service content.

Responsibilities

• Maintain knowledge of multistate employment law and respond to employee inquiries.
• Support benefits and leave processes and coordinate with partners.
• Own parts of offboarding, employee changes, and records management.
• Improve HRIS documentation, forms, and knowledge base content.
• Support leaves, accommodations, and cross-functional People Ops projects.

Skills

People operations

HR systems

Data integrity

Policy interpretation

Communication

Education

Bachelor's degree

Job description

Who is Spring Fertility?

We are a passionate, dedicated team of leading physicians and scientists who have trained at some of the world's top research hospitals and fertility centers. Together, we are building the fastest-growing fertility group in the country, grounded in clinical excellence and innovation. We deliver deeply patient-centric, individualized, and compassionate care, recognizing that every journey is unique. Our mission is to partner with patients to help them achieve their goals, whatever those may be. We believe everyone deserves the opportunity to build a family if they choose, and our team is committed to guiding and supporting patients every step of the way.

Why should you join our team?

We are a mission-driven organization seeking motivated, high-performing professionals who are eager to innovate and make an impact. As we build a first-class fertility practice, we balance excellence with a culture that values collaboration, positivity, and enjoyment in the work we do. We are growing rapidly and are deeply committed to the professional and personal development of our team. Guided by optimism, compassion, and teamwork, we are united by a shared dedication to putting patients first.

Role Summary

As the People Operations + Systems Specialist, you will support the consistent, accurate, and employee-centered delivery of core People Team processes across the global employee life cycle. Embracing One Team, One Mission, you will partner seamlessly across the People Team to execute administrative workflows, manage employee transactions, and deliver a best-in-class employee experience.

In this role, you will champion data integrity and systems' accuracy, support benefits and leave processes, and maintain compliance. Driven to Learn, Improve, Evolve, you will leverage high standards and data to continuously optimize processes, driving scalable, seamless operations in a fast-paced environment.

People Business Partner Support

• Maintain strong knowledge of multistate employment law and legislation in the states we operate in.
• Monitor and respond to employee inquiries received through shared People Team inboxes, ensuring timely responses, accurate documentation notes, appropriate routing and consistent employee experience
• Support routine policy and process interpretation, escalating complex or high-risk matters to People Partners, Legal, Benefits or other subject matter experts as appropriate.
• Maintain and improve process documentation, department forms, job aids, and internal knowledge base content to support scalable People Ops delivery.
• Own assigned portions of the offboarding workflow in partnership with the People Business Partners, ensuring timely, compliant and accurate execution of both voluntary and involuntary separations.
• Own timely administrative processing of Employee Change Forms and Verifications of Employment
• Maintain accurate employee records throughout the employee lifecycle, ensuring audit-ready documentation practices.
• Provide support to People Business Partners In coordinating routine Leaves of Absence and Accommodation process steps, ensuring documentation, routing and follow-up are handled consistently and confidentially.
• Support People Ops projects and cross-functional initiatives as needed.

People Operations & Systems

• Ensure work and tasks completed within HRIS system are maintained with accuracy and integrity.
• Troubleshoot HRIS-related issues and partner with internal team and external vendors to resolve discrepancies
• Fulfill simple reporting requests and support recurring People Ops reporting needs with attention to data accuracy and confidentiality
• Identify opportunities to reduce manual work, improve workflows, and increase consistency through better use of systems, documentation, automation, and AI.
• Analyze employee inquiry trends and recommend improvements to documentation, training materials, workflows, and self-service content.

Benefits Administration

• Process employee benefits transactions in HRIS including new hire enrollments and life events, and collect required documentation from employees as applicable
• Support annual open enrollment activities, employee communications, and issue resolution in partnership with People Team and benefit Brokers
• Support for employee benefit inquiries and provide general guidance on available plans, programs, and processes.
• Coordinate with benefits vendors to resolve employee issues and ensure timely follow-up.

Education, Licenses, Certifications

• Bachelor's degree
• Exceptional Communication Skills
• Service Oriented
• 3+ years of directly related experience
• Project management skills

Employment Type

This is a full-time non-exempt remote position based in one of our regions that requires flexibility to different time zones

Compensation

The starting salary range for this role is $30-35/hr. Salary is based on several factors including job related knowledge and skill set, depth of experience, certifications and/or degrees.

Benefits

Investing in You Today and Tomorrow

Supporting your well-being

• Competitive medical, dental, and vision plans
• Paid time off to recharge and enjoy personal time
• Access to BetterHelp therapy sessions for mental and emotional wellness
• Commuter benefits and discounted rates on home, auto, and pet insurance

Investing in your future

• 401(k) with up to a 4% company match
• Comprehensive fertility and parental leave benefits
• Career development opportunities in a fast-growing organization
• Employer-paid life and disability insurance
• Temporary and contract roles may not be eligible for all benefits listed above

Dont have it all? We still welcome you to apply! At Spring Fertility, we believe that everyone who wants a family deserves to have one, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we acknowledge and value the diversity of goals, life experiences, and unique paths to parenthood among our patients, we also actively celebrate diversity within our organization. We are an equal opportunity employer, and we are committed to a safe and inclusive work environment for all. We recognize that diversity among our team allows us to not only more effectively serve our patients, but also to advance innovation and opportunity within our field. We encourage qualified applicants of every background, ability, and life experience to apply to our employment opportunities. We are scientists. We are humanists. We are passionate about fertility. Spring Fertility will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please give us a call. CCPA disclosure notice here.