People & Culture Programs Coordinator

MacArthur Foundation - Chicago, IL; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

The MacArthur Foundation in Chicago is seeking a Coordinator to join the People and Culture Team. The role supports recruitment, onboarding, event coordination, and departmental administration to ensure smooth operations.

You will work closely with the Associate to the Managing Director, manage calendars, assist with Summer Intern Program, process invoices and expenses, and learn key technology tools such as SharePoint and Workday.

Qualifications

• Minimum of three years of relevant administrative experience.
• Comfortable working in a team environment.
• Excellent writing, editing, organizational, and verbal skills.
• Able to manage multiple tasks and projects.
• Able to think and work independently, using strong working knowledge of program substance and process.
• Strong working knowledge of Microsoft Outlook, Word, and Excel.

Responsibilities

• Assist the Recruiter with coordination of recruitment activities such as job postings, interview schedules, informational packets, and travel/hotel arrangements for candidates, process candidate expenses; and with post-hire activities, such as preparing new hire onboarding materials, creating Human Resources files, and processing and filing paperwork
• Assist with the coordination of the Summer Intern Program
• Schedule and coordinate internal and external meetings, including tech support (AV, Blue Jeans, Open Voice, EMS, etc.)
• Assist with calendar management for the team
• Process all invoices for department
• Process expenses for the team
• Provide general proofreading and editing, and coordinate document and information management tasks that add value for the department
• Act as a liaison with departments, meeting planning, etc. to accomplish the department’s workflow
• Responsible for learning and taking the lead on various technology programs (SharePoint, Workday, GMS, Blue Jeans, Tidemark, etc.,)
• Must maintain knowledge of all Foundation policies and procedures; stay informed and up-to-date on the activities and achievements of the Foundation; and be interested in and enthusiastic about the Foundation’s work
• Sort and deliver department mail
• Maintain and catalogue MacArthur SWAG
• Process employee recognition awards (memberships, gift certificates, etc.)
• Serve as back up to Associate to the Managing Director
• Perform other duties as assigned

Skills

Administrative coordination

Team collaboration

Microsoft Outlook

Microsoft Word

Microsoft Excel

Verbal communication

Editing/writing

Multi-tasking

Tools

SharePoint

Workday

Blue Jeans

GMS

Tidemark

EMS

Job description

The MacArthur Foundation in Chicago is seeking a Coordinator to join the People and Culture Team. The role supports recruitment, onboarding, event coordination, and departmental administration to ensure smooth operations.

You will work closely with the Associate to the Managing Director, manage calendars, assist with Summer Intern Program, process invoices and expenses, and learn key technology tools such as SharePoint and Workday.