People & Culture Coordinator

Sage Restaurant Group; Oregon (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading hotel in Portland is seeking a People & Culture Coordinator. This role involves maintaining HR records, assisting with benefits administration, and ensuring compliance with employment laws. Ideal candidates will have a background in HR and a passion for hospitality. Join a team dedicated to creating exceptional experiences for guests and associates alike.

Benefits

Medical, Dental, Vision

Complimentary Cafeteria

Parking Savings Account

$50 TriMet Monthly Subsidy

Qualifications

• Minimum of one year hotel or human resource related work experience preferred.
• Ability to write and communicate professionally.

Responsibilities

• Maintain employee records and compliance standards.
• Assist in screening applicants and executing the employment process.
• Prepare and monitor Payroll Action Forms.

Skills

Communication

Attention to Detail

Bilingual Fluency

Education

Associates or Bachelors degree in HRM

Tools

PC Knowledge

Job description

The Nines, A Luxury Collection Hotel, Portland is seeking a People & Culture Coordinator to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest! Poised in the heart of the city center, within the walls of the stately Meier & Frank Building, one of Portland's most beloved landmarks, the Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of the finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

As part of Sage Hospitality, we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests, and our communities as leaders in our field who are authentic, humble, innovative, and flexible operators driven to anticipate needs and exceed expectations.

Job Overview

People & Culture Coordinator assists in the overall operation of the Human Resources function by maintaining accurate associate records. To provide support in employment, benefit administration, associate relations, and training. Coordinate, administer, and report on various human resource programs, systems, and procedures to aid in the attraction, retention, and motivation of associates in accordance with policies, procedures, and government laws and regulations. Daily administration of various benefit, government, and associate relations programs. Recommends procedural/process changes.

Responsibilities

1. Maintain all logs (new hire, termination, transfers, department meetings, turnover reports, birthdays, anniversaries, training, recognition) daily by period and prepare reports in a timely, accurate manner.
2. Maintain employee records, files, and the human resource office systems to compliance standards.
3. Prepare correspondence and memos as needed.
4. Assist in screening hourly applicants and determine eligibility for employment when department managers have the need. Refer to department manager when appropriate. Execute the employment process.
5. Assist with all benefit enrollment and administration including group health insurance, 401K, vacation, sick, leave of absence, and jury duty pay. Ensure all policies and procedures are followed, forms are accurate, and administered in a timely manner.
6. Assist with orientation; overview of benefits to new associates, instruct on completion of enrollment forms, and audit for accuracy, provide overview of company handbook.
7. Prepare/monitor Payroll Action Forms & input/update ADP new hires, terms, transfers, and manual check calculations to ensure accurate, up-to-date information is available for payroll and management.
8. Notify managers of monthly reviews, prepare payroll action forms, and track all completed reviews to ensure reviews are given in a timely manner.
9. Assist with reception duties: greeting concerned associates and directing to appropriate manager if necessary.
10. Assist in the production of associate newsletter.
11. Ensure complete compliance of the Immigration Reform and Control Act for all associates.
12. Conduct exit interviews of hourly associates and log and update in tracking spreadsheet.
13. Keep associate bulletin boards current, post memos, pictures of associate events, loss prevention materials.
14. Inventory office and benefit supplies on a regular basis, complete purchase orders needed to purchase supplies, and maintain needed inventory.

Qualifications

1. Education/Formal Training: Associates or Bachelors degree in HRM or related field or equivalent education. Experience preferred.
2. Experience: Minimum of one year hotel or human resource related work experience preferred.
3. Knowledge/Skills: Must have basic PC knowledge, minimum typing speed of 45 wpm. Ability to write and communicate professionally, bi-lingual fluency a plus. Must be hospitality oriented and possess the ability to work under pressure. Should possess the ability to complete multiple tasks simultaneously. Must excel in attention to detail and the ability to stay focused on task while prioritizing time and deadlines. Excellent hearing required to conduct interviews, hear associate concerns, conduct reference checks, answer phones. Excellent vision required to review all incoming documentation, read applications, filing, etc. Excellent speech communication skills required to conduct interviews, reference checks, handle phone and associate inquiries. Excellent comprehension and literacy required to read all documentation, applications, and write documentation; e.g., screening forms, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Transporting supplies up to 35 lbs., carrying training materials. Lift binders of documentation.
• Bending/kneeling to lower filing cabinets, bottom desk drawers for materials.
• Mobility – need to be able to move about the hotel to maintain associate relations. Possess the ability to move around office to access files.
• Continuous standing – to assist in training sessions.
• No climbing or driving required.
• Work inside 95% of day.

The Nines Hotel is certified Gold for Sustainability at Work. As one of Oregon’s Healthiest Employers, the Nines offers perks that are comparable to progressive employers.

• Medical, Dental, Vision, and more to all full-time associates.
• All associates can enjoy our complimentary cafeteria.
• Many other perks, benefits & discounts for all our associates!
• Save on your parking and public transportation costs by using our pre-tax savings account.
• Our location is right next to the center of all MAX lines and close to the Portland Streetcar, a prime location for driving, taking public transportation, biking, or even walking to work.
• $50 TriMet monthly subsidy!

Bold. Bright. Caring. Energetic. Driven. Strategic. Daring. To deliver the type of outstanding experience we aim to provide our guests, we need remarkable individuals who are passionate and committed to making a difference. If this sounds like you, then explore the career positions at Sage Restaurant Group that await you.