People/Culture & Admin Coordinator

Print Magazine; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading architecture and design agency in New York is seeking a People/Culture & Admin Coordinator to manage HR functions, employee onboarding, and event coordination. The ideal candidate will possess strong communication skills and a college degree, with interests in art and design strongly preferred. This role involves ensuring a positive employee experience and requires a detail-oriented, outgoing individual committed to fostering an engaging workplace culture.

Qualifications

• Detail-oriented with 2+ years related work experience preferred.
• Strong communication skills and high level of discretion are necessary.
• Interests in art, architecture, and design are highly preferred.

Responsibilities

• Manage employee onboarding and performance review processes.
• Support HRIS management and employee benefits administration.
• Coordinate internal events and assist with social media upkeep.

Skills

Detail-oriented

Excellent written and verbal communication skills

Personable

Outgoing

Professional

Education

College degree

Tools

Microsoft Office

Adobe Acrobat

Google Workspace

Job description

Company: A+I

Location: New York, NY

Posted: May 15

A+I, an award-winning strategy-led architecture and design agency, is looking for an awesome People/Culture & Admin Coordinator. She/he/they will be responsible for the effective execution of the people- and finance-related administrative tasks and functions, including but not limited to: employee onboarding, employee performance reviews, benefits administration, HRIS management, internal event coordination, website and social media upkeep, accounts payable/receivable, client invoicing, employee time and expense management, and support of overall employee experience.

A+I is an equal opportunity employer.

We are committed to achieving a workforce as diverse as the city we call home.

Responsibilities

• Manage pre-hire to hire logistics - Assist Director of People with overall employee onboarding experience including new hire communications, data entry, account and software setup, and visa & work permit authorization
• Support Director of People and Studio Directors in our performance review process
• HRIS management - Generate census reports, perform general data entry, liaise with PEO support team
• Employee benefits support including PTO tracking, health insurance renewals, parental leave documentation, retirement/401k administration, staff communications
• Coordinate studio-wide and office-wide events including scheduling, vendor management & payment, etc.
• Assist with social media and website upkeep
• General HR functions including employment verifications, letters of employment, etc.
• Manage staff-related and project-related insurance requirements including Workers Compensation and Professional Liability Special projects as needed
• Support Director of Finance with Accounts Payable input/payment and Accounts Receivable upkeep
• Process monthly credit card reconciliation for company owners
• Participate in monthly billing review and process select client invoices
• Manage employee time- and expense- sheet submittals
• In general, be an enthusiastic participant in and supporter of all cultural goings-on that help to make our office an interesting and fun place to work
  
  

Qualifications

Candidate must be detail-oriented, thorough, and comfortable multi-tasking. Excellent written and verbal communication skills are required. A high level of discretion is necessary as People & Admin Coordinator will support Director of People and Director of Finance with sensitive and confidential staff and company information.

• College degree with 2+ years related work experience preferred
• Strong knowledge of Microsoft Office, Adobe Acrobat, and Google Workspace
• Interests in art, architecture, and design are highly preferred
• Most importantly, candidate must be personable, outgoing, and professional. We are excited to continue growing a caring, engaged, and radically candid People team who supports and guides our staff with respect and empathy.
  
  

More About Us

A+I believes in building towards a responsible practice.

We stand firmly for progressive social policy, responsible stewardship of our planet and combatting climate change.

A+I builds to better the world we inhabit.

We are an award winning, strategy led design agency focusing on design in the built environment. We live our purpose through our devotion to crafting more compelling human experiences -ones that seek to unite people and organizations, amplify their purpose, and better the world we inhabit. We believe that researching and building informed strategies to guide the design of spaces and experiences is a powerful lever for achieving the greater goals of those for whom we design as well as building towards more humane, inclusive, and sustainable futures. As such, building beautiful, meaningful, purposeful, and sustainable spatial experiences is deeply dependent on the strategies that organize that thinking. We achieve this through fostering diverse collaborative creative teams, integrated across research and design disciplines, and aligned around our client’s vision.

Application Details

Please submit resume and any other relevant info or work samples in a single PDF to [e-mail]. Limit submissions to a maximum 8 MB file size. No phone calls, please.

Apply Now

A+I