People Coordinator & Office Operations Associate

Bluevine - US; Jersey City (NJ); Hybrid; USD 34,000 - 43,000; Part time

Benefits offered by this job

Health coverage

401K match

PTO & holidays

Mental health benefits

Wellness stipend

WFH stipend

Parental leave

Financial coaching

Team lunches

Job summary

Bluevine in Jersey City is seeking a detail-oriented People Coordinator & Office Operations Associate for a part-time, hybrid role. You will support facilities, workplace experience, HR coordination, and administrative tasks to ensure a welcoming, efficient office environment.

Hours are 8:00 AM–4:00 PM on Tue & Wed, with a flexible third day; on-site three days per week. Ideal candidates have 1–2 years in HR/administration and strong organizational and service skills.

Qualifications

• 1–2 years of experience in HR, administrative, or workplace coordination.
• Strong organizational and interpersonal skills.
• Proficient with basic office software such as G Suite (Gmail, Calendar, Drive).

Responsibilities

• Act as on-site point of contact for facilities and office upkeep.
• Coordinate with vendors for meals and office supplies.
• Manage visitor coordination, onboarding support, and access cards.
• Provide administrative support for conference rooms, mail, and records.

Skills

Organizational skills

Customer service

G Suite proficiency

Education

HR coursework

Tools

Gmail

Google Calendar

Drive

Job description

People Coordinator & Office Operations Associate

Hybrid - Jersey City, New Jersey, United States

Aug 25, 2026

$25 - $31/hour

About Bluevine

Bluevine is the largest small business banking platform in the U.S., redefining how entrepreneurs manage their money. We create modern financial solutions, from checking and lending to payments and beyond, designed to help small business owners grow, thrive, and take control of their financial future. Our best-in-class technology, advanced security, and deep understanding of the small business community give our customers the confidence to focus on what they do best.

Since 2013, we’ve supported more than 750,000 small businesses nationwide. Backed by leading investors like Lightspeed Venture Partners, Menlo Ventures, 83North, and Citi Ventures, our 500+ person global team shares one mission: to give small businesses the financial tools they need to succeed.

We’re innovators driven by big ideas, collaboration, and real impact. Here, you’ll have the freedom to take ownership, grow your career, and make a difference for small business owners across America. Ready to shape what’s next?

About the Role

We are looking for a detail-oriented and service driven People Coordinator & Office Operations Associate to support our Jersey City office. This role plays a critical part in delivering a seamless and engaging workplace experience while supporting a wide range of administrative and facilities-related needs. Reporting to the local People team and partnering cross-functionally, this role is ideal for someone who enjoys being the go-to person, thrives on keeping things organized, and takes pride in making the workplace run smoothly.

This is a part-time role working 3 days per week onsite in Jersey City. Hours are 8:00 AM – 4:00 PM on Tuesdays and Wednesdays, with flexibility on the third working day.

What You'll Do

Facilities Support:

• Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs.
• Order snacks and beverages for the office and for on-site events.
• Coordinate with ZeroCater vendor to manage weekly in-office meals, including adjusting headcount as necessary.
• Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards.

Workplace Experience:

• Curate and manage an engaging, inclusive, and productive office environment that supports employee well‑being and collaboration.
• Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values.

HR Coordination:

• Manage end-to-end visitor coordination, including monitoring the system for upcoming visitor arrivals, sending visitor guides, registering guests with the building, and issuing access cards.
• Welcome and orient new hires during local HR onboarding sessions including completing their I‑9 documentations
• Respond to routine employee HR and policy questions
• Lead the coordination of bi‑annual employee volunteering initiatives

Administrative Support:

• Provide administrative support in the reservation and preparation of conference rooms for internal and external guests.
• Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately.
• Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems.
• Coordinate mail handling and shipping activities with internal teams and external vendors or carriers.
• Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards.

Additional Duties as Assigned:

• Perform additional administrative and operational duties as assigned to support team and business needs.

What We Look For

• 1-2 years of experience in an HR, administrative, or workplace coordination role preferred
• Course work in Human Resources a plus
• Strong organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Professional, polished presence with a strong service mindset
• Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
• Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
• Proficient with basic office software such as g‑suite (gmail, calendar, drive, docs)
• Demonstrated ability to handle confidential information with professionalism

At Bluevine, we recognize the importance of fair and competitive compensation. Exact compensation may vary based on a variety of factors, including your experience, skills, and qualifications, as well as market trends.

New Hire Hourly Rate Range:

$25.87-$31.06 USD

Benefits & Perks (US Based ONLY)

• Excellent health coverage and life insurance benefits
• 401K with an immediate 3% company match
• PTO, Company Holidays, and Flexible Holidays
• Company-sponsored Mental Health Benefits, including 1:1 therapy
• Over $1,000 each year to spend on your personal wellness
• Monthly WFH stipends totaling over $1,000 annually
• Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks of leave for all other parents
• Access to financial coaches and education sessions
• Weekly catered lunches and fully stocked kitchen pantries

#LI-Hybrid

Bluevine is the largest small business banking platform in the U.S.

Bluevine is a financial technology platform providing startups and small businesses with integrated banking services, including high‑yield checking, loans, and expense management.

Footprint

Where they work

30 Montgomery, St #1400, Jersey City, New Jersey 07302, US 500 Arguello St, Redwood City, California 94063, US 830 3rd St, Gretna, Louisiana 70053, US Allon Tower 1 (North) Yigal Allon 94, 24th Floor, Tel Aviv, IL 3165 Millrock Drive, Floor 4, Holladay, Utah 84121, US Bar-Lev High Tech Park, 3 Dolev St., Bar-Lev Industrial Park, IL