People Coordinator (Fixed Term Contract – 6 months)

FIRST; New York (NY); Hybrid; USD 57,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k)

Flexible Spending Accounts

Employee Assistance Program

Life, Disability & Pet Coverage

Wellness Stipend

Headspace/Teladoc access

Aura Identity Theft Protection

Discretionary Bonus

Global Opportunities

Job summary

FIRST is seeking a People Coordinator in New York for a 6-month fixed-term contract. The role focuses on onboarding, HR administration, and data management while collaborating with global teams to ensure a high-quality employee experience.

You will handle employee records, respond to inquiries, and support process improvements. The position requires strong communication, organization, and time-management skills in a hybrid NY setting.

Qualifications

• Excellent verbal and written communication.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Customer service mindset with cross-region collaboration.
• Professionalism and good judgment in a corporate environment.

Responsibilities

• Provide effective administration and coordination for onboarding, changes and offboarding.
• Draft letters and documentation for employees.
• Communicate clearly with stakeholders to support employee experience.
• Answer queries in the People Inbox and escalate as needed.
• Maintain accurate data in HR systems and produce required reports.
• Manage employee files in a timely, organized manner.
• Suggest process improvements to increase efficiency.
• Support wider team with project activities.

Skills

Strong communication

Excellent organizational skills

Time management

Customer service orientation

Team collaboration

Education

1 year of work experience

Tools

MS Office

Google Workspace

BambooHR

Job description

THIS ROLE IS A 6 MONTH YEAR FIXED TERM CONTRACT.

Building a Brand starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Location: New York. This is a hybrid role, must live in the NY tri state area and be able to go into office 2 days a week, subject to change to 5 days at any time.

The People Coordinator is responsible for efficiently and effectively executing the processes and tasks required to deliver an excellent employee experience The scope of the role is to support the local region and have additional broader regional responsibilities as directed. Ensuring collaboration with the wider global team and providing occasional support where needed. Work should be appropriately prioritized, completed on time and delivered with a strong customer focus.

Your Contributions

• Effective administration and coordination
• Execute all procedures relating to onboarding, employment changes and offboarding in an accurate and timely manner
• Draft letters and documentation to issue to employees
• Communicate in a positive and clear way with stakeholders, ensuring all interactions contribute to an excellent employee experience
• Review and respond to queries in the People Inbox regularly and in line with agreed timeframes. Ensure that all messages are answered or escalated to appropriate contacts, providing updates on any likely delays
• Ensure all data is entered accurately and completely to appropriate systems in line with agreed timeframes
• Provide data and reporting for stakeholders where required and in line with confidentiality and restrictions
• Manage employee files in an accurate, timely and highly organized manner
• Assess the procedures followed on a continuous basis to provide feedback on improvement or opportunities to create efficiencies
• Collaborate with other departments to review and suggest improvements and efficiencies to internal processes involving People Operations activity
• Actively seek opportunities to support wider team members in project activity

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required for this position. The employee may be asked to perform other duties and responsibilities, as necessary.

What We Are Looking For

• Proficiency in using MS Office, Google software, BambooHR
• 1 year of work experience
• Understanding of Human Resource principles, practices and procedures
• Awareness of employment legislation impacting terms and conditions in local region
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills and ability to meet deadlines
• Strong focus on excellent customer service
• Strong sense of teamwork demonstrating cross-region collaboration
• Application of sound judgement and professionalism
• Very good communication and social skills

Working Conditions:

• Requires ability to remain in a stationary position for prolonged periods of time throughout the workday.
• Requires ability to move about to access file cabinets, office equipment, etc.
• Requires ability to operate a computer, telecommunication devices and other office equipment for prolonged periods of time throughout the work day.
• Requires ability to express or exchange ideas by means of the spoken word. Talking is important for those activities in which the employee must impart oral information to other employees, clients and customers, in person or via telephone, and in those activities in which they must convey detailed or important spoken instructions and information to others accurately, clearly and quickly.
• Requires the ability to perceive the nature of sounds. Hearing is important for those activities that require the ability to receive detailed information through oral communication, in person, the phone or online, and to make fine distinctions in sound.
• Requires clarity of near vision. This factor is important when special and or minute accuracy is demanded and defective near acuity would adversely affect job performance and/or safety of self and others.
• Requires the ability to work and cooperate with other employees and clients at all levels and from diverse backgrounds to exchange ideas, information and opinions to facilitate the task at hand.
• Requires concentrated attention for prolonged periods of time.
• Requires ability to accept the lack of control over work pace or priorities.

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth

• Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents:

The base pay for this position ranges from $56,988.00 - $65,536.00 . This role is also eligible for an annual discretionary bonus.

Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.