People Coordinator

Philadelphia Ronald McDonald House; Philadelphia (Philadelphia County); On-site; USD 37,000 - 47,000; Part time

Job summary

Philadelphia Ronald McDonald House is seeking a People Coordinator to partner with the People & Culture Team to execute HR and volunteer functions aligned with organizational goals. Responsibilities include recruitment, onboarding, training, development, and leading our co-op/intern program.

The role serves as a reliable teammate handling day-to-day people administrative functions and requires travel between RMH Philadelphia locations using personal vehicle or other transportation.

Qualifications

• 3+ years of administrative support experience
• Bachelor’s or associate degree preferred
• Volunteer management system and/or HRIS system experience a plus

Responsibilities

• Recruit, hire and onboard staff and volunteers; schedule interviews and conduct background checks
• Post job openings and manage candidate communications through the recruiting process
• Coordinate embedding volunteer recognition and engagement programs
• Maintain compliance records for local, state, and federal regulations affecting volunteer roles
• Coordinate onboarding for Co-op/Intern programs and support orientations
• Assist in planning staff and volunteer events and training sessions
• Update and revise handbooks for Employee, Co-op/Intern, Contractor and Volunteer roles
• Create reports and track employee/volunteer engagement and milestones
• Support diversity and inclusion initiatives within the team
• Travel between RMH Philadelphia locations as needed

Skills

People skills

Communication

Detail oriented

Multi-tasking

Education

Bachelor’s or associate degree

Tools

HRIS system

Volunteer management system

Job description

• Location 3925 Chestnut Street,Philadelphia, PA, 19104,United States
• Base Pay $27.00 - $34.00 / Hour
• Employee Type Casual
• Required Degree 2 Year Degree
• Manage Others No

Description

Job Summary:

The People Coordinatorwill work with the People & Culture Team (Human Resources and Volunteer Programs), to carry out human resources and volunteer functions to meet our departmental and organizational strategic goals. These functions include, but are not limited to, recruitment, onboarding, training and development, and other administrative duties. This position will also lead our co-op/internship program.

The People Coordinator serves as a reliable teammate assisting with the day-to-day people administrative functions of the House.

Schedule: 25 - 30 hours per week, occasional event evening/weekend hours

Must be willing and able to travel between RMH Philadelphia locations and other locations using personal vehicle or alternative transportation.

• Support the recruiting, hiring and onboarding process for staff and volunteers to include maintaining job descriptions; scheduling interviews; and performing background and motor vehicle report checks on employment and volunteer applicants
• Post open staff and volunteer positions, schedule interviews, manage candidate communication through recruiting process, and onboarding
• Help manage volunteer and employee engagement through stewardship and recognition programs; celebrating milestones, anniversaries and special occasions
• Maintain records/documentation of all local, state and federal laws and regulations affecting volunteer roles - van driving, food service, family support services, etc.

Other administrative duties include:

• Scheduling new employee and volunteer orientations
• Coordination of staff and volunteer recognition by running reports, distributing pins, providing anniversary photos and gifts, coordinating social media as applicable
• Scheduling of employee and volunteer trainings
• Keeping all welcome materials updated and ready to distribute
• Assisting with the planning and scheduling of staff and volunteer events
• Updating and revising the Employee, Co-op/Intern, Contractor and Volunteer handbooks as needed.
• Assisting in the coordination and scheduling of Volunteer Town Hall meetings and Department Huddles
• Creating reports as needed

Coordinate the RMH Philly Drexel Co-op program and the onboarding and engagement of all co-ops and interns:

• Build relationships with university partners
• Provide program cycle information to department leads
• Process onboarding and background checks
• Schedule and lead orientations assigned
• Work with department leads in updating all intern job descriptions as needed
• Assist with the RMH Philly “Served with Love” meal program by communicating and engaging with participating teams through the scheduling process, program set-up/welcome, and conducting onsite tours
• Participate in the execution and tracking of staff and volunteer surveys
• Schedule staff meetings and employee and volunteer engagement events
• Attend staff and ad hoc meetings to remain engaged in the happenings of the House
• Assist in the coordination of community food donation programs – Farm to Families, Food Box delivery day, Manna Pie pick up as needed
• All other duties as assigned to support the mission of the organization

Qualifications:

• 3+ years of administrative support experience
• Bachelor’s or associate degree preferred
• Volunteer management system and/or HRIS system experience a plus

Requirements

• Dynamic people skills with a passion for supporting teams

Administrative/organizational excellence

Strong communication skills – written, verbal and listening

High attention to detail

S elf-starter with the ability to multi-task

Ability to practice and maintain confidential ity

High level of creative thinking

Ability to work effectively within an inclusive, multi-faceted team environment

Mission focused

Physical Abilities:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Moderate sedentary office work. Frequently required to sit and spend a moderate amount of time on the computer.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear.

Must be physically capable of lifting, carrying , pushing, or pulling up to 35 lbs.

Additional Information

• Is this requisition for a backfill or a new position? New Position