People Assistant

San Jose Sharks; San Jose (CA); On-site; USD 23,000 - 24,000; Part time

Benefits offered by this job

401K

Employee referral bonus

Discounted tickets

Sharks Pro Shop 30% discount

Ice skating at Sharks Ice

Downtown San Jose office

Job summary

Sharks Sports and Entertainment, LLC is seeking a part-time People Assistant to provide reliable administrative support within the People & Culture team. Reporting to the Senior Manager, People Experience, you will assist with recruitment, onboarding, and maintaining accurate employee records while ensuring a positive candidate and new-hire experience.

You will schedule interviews, support onboarding activities, and handle HRIS data entry and audits.

Qualifications

• High school diploma; enrolled in a four-year degree program.
• Spanish language proficiency including reading, writing and translation.
• Excellent verbal and written communication.
• Integrity, confidentiality, and ability to handle sensitive information.
• HR internship or experience preferred; knowledge of state and federal laws preferred.
• Familiarity with labor regulations (CA and union if applicable).

Responsibilities

• Assist with job requisitions and postings in ATS; keep postings current.
• Schedule interviews and candidate screenings.
• Attend Bay Area job fairs on behalf of People & Culture.
• Create and maintain employee files; update HRIS records.
• Support onboarding and staff events; process hires and changes in HRIS.
• Ensure data integrity and audit HR records regularly.
• Assist with trainings and track compliance; process HR invoices.
• Maintain confidentiality and support organization-wide events.

Skills

Spanish language

Excellent communication

Team oriented

Relationship building

Multi-project coordination

Confidentiality

Travel availability

MS Word/Excel/Outlook

HR experience

Knowledge of labor laws

Education

High school diploma

Pursuing four-year degree

Tools

SAP SuccessFactors

Microsoft Word

Excel

Outlook

Job description

POSITION TYPE: Part-time (20 hours per week), Non-exempt

COMPANY: Sharks Sports and Entertainment, LLC

REPORTS TO: Senior Manager, People Experience

POSTING DATED: September 11, 2026

PAY RATE $22.60 per hour

Pay Range

Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands and primary work location. The base pay range provided is subject to change and may be modified in the future.

Position Overview

Under the direction of the Senior Manager, People Experience, the People Assistant is responsible for providing reliable administrative support in all areas of the People & Culture functional group.

In this exciting role, the People Assistant will dive into recruitment, supporting efforts to attract and select top talent, assist with the facilitation of employee onboarding, and ensuring every new hire feels welcomed and prepared. This will also provide administrative support, maintain accurate employee records, and contribute to a seamless people experience that empowers our workforce.

If you're passionate about fostering a positive workplace culture, eager to learn about the work in People & Culture and make an impact - we want you on our team!

Essential Duties and Responsibilities

• Assist with job requisitions in applicant tracking systems including opening and updating new job requisitions and ensuring all job postings are up to date.
• Assist with scheduling interviews and applicant screenings.
• Travel to and attend job fairs and career events on behalf of the People & Culture functional group across the Bay Area
• Create and maintain employee files.
• Provide administrative support to special events such as new employee orientation and other staff programming.
• Process employee transactions such as hires, promotions, transfers, terminations, and other people-related tasks in HRIS (SAP SuccessFactors).
• Ensure data integrity and maintenance of all records across all people systems, including conducting regular audits.
• Assist the assigning trainings and tracking compliance.
• Process various invoices in accounts payable system related to people operations.
• Maintain strict confidentiality and professionalism at all times.
• Other special projects and duties as assigned.

Minimum Qualifications

• High school diploma and currently enrolled in a college or university and actively pursuing a four-year degree.
• Spanish language proficiency, including reading, writing, and translation required.
• Excellent communication skills – both verbal and written.
• A positive, team-oriented work ethic, with a high level of integrity.
• Ability to build relationships and work cooperatively with others at all levels of the organization
• Ability to work on multiple projects of varying priority and to ensure deadlines are met while maintaining company standards.
• Ability to contribute to a welcoming and inclusive work environment.
• Ability to travel to and from various company locations.
• Ability to use Microsoft Word, Excel, and Outlook.
• Previous professional experience or internship in human resources preferred.
• Working knowledge of basic Federal and California employment laws, and Union regulations preferred.

Physical Requirements

• Ability to utilize a computer for extended periods of time, communicate via phone and email with a variety of individuals.
• Ability to sit, stand and utilize a computer for extended periods of time.
• Communicate via phone and email with a variety of individuals.
• Ability to bend at the waist, reach overhead and lift up to 15lbs with or without accommodation.
• Physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation.
• Ability to work occasional extended hours including nights, weekends, holidays.
• May be required to travel to other company locations.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• Ability to sit, stand and utilize a computer for extended periods of time.
• Communicate via phone and email with a variety of individuals.
• Ability to bend at the waist, reach overhead and lift up to 25 lbs with or without accommodation.
• Physically navigate stairs at SSE facilities during normal work hours and events with or without accommodation.
• Ability to work occasional extended hours including nights, weekends, holidays (all with advance notice).
• Ability to work in a cold environment for extended periods, as the position may support operations at ice rink facilities.
• Will be required to travel to other company locations, including visits to Sharks Ice locations in San Jose, Fremont, and Oakland.
• May be required to attend conference, events, and training sessions within Bay Area or in- or out-of-state locations.

What We Offer

• Competitive compensation
• 401K (pre-tax and Roth options)
• $200 Employee Referral bonus
• Complimentary or discounted sports and event tickets
• 30% discount in the Sharks Pro Shop
• Food and beverage discounts when working
• Spot Pet Insurance
• Free Barracuda tickets
• Free ice skating at Sharks Ice (San Jose, Fremont, and Oakland)
• Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways, and free parking when working
• An inclusive culture that values diversity of background and a passion to improve our SSE's commitment to change with impact on our community and industry

This position is not eligible for U.S. work authorization sponsorship.

Summary:

Born in 1991, Sharks Sports and Entertainment ("SSE") has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, the Tech CU Arena, three Sharks Ice facilities, and the non-profit Sharks Foundation. Additionally, we are growing our organization through expansion in the Bay Area and surrounding communities in Northern California.

We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment.

We live, work, and innovate by a set of Pioneering Principles:

T - Team success is more important than individual success

E - Exceptional experience is non-negotiable in everything we do

A - Appreciate others for their diversity and opinions

M - More risk leads to more rewards and expands our comfort zones

T - Trust that all teammates have the best intentions

E - Empower all teammates to make informed decisions

A - Always say what you really mean and do what you say

L - Lead by showing the respect to others you expect from the

We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether.

Our Commitment to Diversity, Inclusion & Belonging

Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications - in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodation during the interview process.

Equal Opportunity Employer

Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans' status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.

Notice to Recruiters and Agencies

SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE's HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.