Pentagon Onsite Operations Coordinator (TS/SCI)

Analytic Services Inc.; Arlington (VA); On-site; USD 119,200 - 172,900; Full time

Job summary

ANSER seeks an Operations Coordinator to support the DoD CIO office in onsite Pentagon duties. You will work directly with the Chief of Staff to drive daily execution, manage operational tempos, and ensure leadership remains prepared in a fast-paced environment.

The role emphasizes meticulous task tracking, meeting preparation, minute-taking, and liaison activities with internal and external stakeholders. A TS/SCI clearance and extensive DoD administrative experience are required, with strong

Qualifications

• Active TS/SCI security clearance.
• Bachelor’s degree in business administration, project management, public administration, organizational leadership, marketing, communications or related field; or a high school diploma and four years of related experience.
• 10+ years of administrative support experience, including at least two years with the DoD; 14+ years of experience in lieu of a Bachelor’s degree.
• Experience anticipating hurdles and preparing materials proactively, and solving administrative or logistical bottlenecks independently.
• Experience synthesizing discussions and complex information into clear, concise summaries that highlight essential decisions, insights, and next steps.
• Exceptional interpersonal skills with experience serving as a liaison between leadership and internal/external stakeholders.
• Exceptional organizational and time management skills with a proven ability to manage multiple competing priorities.
• Excellent executive-level written and verbal communication skills.
• Proficiency in Microsoft Office Suite, shared document workspaces, and scheduling software to keep tasks transparent and organized.

Responsibilities

• Rigorously track and update the Chief of Staff’s master task list, ensuring all items are thoroughly documented and proactively follow up with staff on outstanding deliverables to ensure timely and accurate completion.
• Oversee the organization’s weekly and monthly battle rhythm, ensuring the Chief of Staff has full situational awareness of upcoming engagements and can execute meetings seamlessly.
• Prepare the Chief of Staff for meetings, including gathering agendas, background materials, drafting talking points, and assembling briefing binders.
• Attend key meetings with the Chief of Staff to capture accurate and actionable minutes, including decisions, clearly defined action items with assigned owners and suspenses, and required follow-ups.
• Serve as a professional intermediary between the Chief of Staff and internal/external stakeholders by triaging incoming inquiries, identifying urgent priorities, and directing communications appropriately.
• Maintain awareness of organizational priorities, deadlines, and strategic initiatives to proactively support the Chief of Staff with timely insights that support planning and strategic decision‑making.
• Support process improvement by identifying operational inefficiencies, gathering stakeholder input, and recommending practical and feasible solutions.

Skills

Executive communication

Interpersonal skills

Time management

Problem solving

Stakeholder liaison

Organizational leadership

Education

Bachelor’s degree in business administration or related field

High school diploma + 4 years related experience

Tools

Microsoft Office Suite

Scheduling software

Shared document workspaces

Job description

ANSER seeks an Operations Coordinator to support the DoD CIO office in onsite Pentagon duties. You will work directly with the Chief of Staff to drive daily execution, manage operational tempos, and ensure leadership remains prepared in a fast-paced environment.

The role emphasizes meticulous task tracking, meeting preparation, minute-taking, and liaison activities with internal and external stakeholders. A TS/SCI clearance and extensive DoD administrative experience are required, with strong