Peer Review Program Support Specialist

Kids for the Future; Maryland; Hybrid; USD 75,000 - 87,000; Full time

Job summary

Knowesis in MD, USA is seeking Peer Review Program Support Specialists to provide administrative, logistical, technical, and production support for biomedical peer review activities. You will coordinate calendars, materials, and reviewer communications, ensuring smooth operations for virtual, online, and in-person meetings.

Ideal candidates have 2+ years of administrative or program-support experience, strong organizational and communication skills, and proficiency with Microsoft Office,

Qualifications

• Associate's degree required or equivalent experience.
• Two+ years of administrative or program-support experience.
• Ability to manage high volumes of concurrent tasks and deadlines.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication; customer-service oriented.
• Proficiency with Microsoft Office, virtual meeting platforms, SharePoint, and web-based systems.
• Ability to work independently in a remote environment and respond during time-sensitive peer review periods.

Responsibilities

• Provide administrative and logistical support for peer review panels throughout the review lifecycle.
• Coordinate panel calendars, meetings, reviewer communications, and materials.
• Track reviewer readiness and required documentation; follow up on items.
• Support reviewer access to the COCO peer review system with system-support.
• Assist with panel setup in the peer review system per requirements.
• Provide real-time operational and technical support during meetings.
• Coordinate meeting logistics, attendance, schedules, and documentation.
• Monitor panel readiness and escalate issues to SRO or system-support as needed.
• Support quality checks of panel records and documentation.
• Assist with preparation and dissemination of materials before/after meetings.
• Support scalable, repeatable peer review processes across panels.

Skills

Administrative support

Program support

Meeting coordination

Research support

Organizational skills

Attention to detail

Written communication

Verbal communication

Customer service

Microsoft Office

SharePoint

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

SharePoint

Web-based systems

Job description

• Job Category Scientific & Medical Research
• Employee Type FT Exempt
• Required Degree 2 Year Degree

Description

Location: MD, USA

Work Environment: Remote; occasional travel may be required

Clearance Required: Public Trust

Salary Range: $75,000 - $87,000

Knowesis is currently seeking exceptional Peer Review Program Support Specialists to join our team and provide invaluable support to the Biomedical Research Application Evaluation and Support (BRAES) program. These specialists provide administrative, logistical, technical, and production support for biomedical research peer review panels. Working closely with Scientific Review Officers (SROs) and other peer review personnel, they coordinate the operational details required to prepare for, conduct, and complete virtual, online, and in-person peer review activities. One specialist may support multiple panels or programs depending on review schedules, complexity, and workload.

The Job Duties and Responsibilities include but are not limited to the following:

• Provide administrative and logistical support for assigned peer review panels throughout the review lifecycle.
• Coordinate panel calendars, meetings, reviewer communications, meeting materials, and operational requirements.
• Track reviewer administrative readiness and required documentation and follow up on outstanding items.
• Support reviewer access and use of the Contractor-Owned Contractor-Operated (COCO) peer review system in coordination with system-support personnel.
• Support panel and meeting setup in the peer review system based on approved scientific review requirements.
• Provide real-time operational and technical support during virtual and in-person peer review meetings.
• Coordinate meeting logistics, materials, attendance, schedules, and administrative documentation.
• Track operational tasks and panel readiness and identify issues requiring SRO or system-support attention.
• Support administrative quality checks of panel records and required documentation.
• Support Summary Statement and other post-review production workflows, document coordination, tracking, and quality-control activities while the SRO retains responsibility for scientific accuracy and quality.
• Assist with organization, preparation, dissemination, and maintenance of materials before, during, and after peer review meetings.
• Support repeatable, standardized, and scalable peer review operational processes.
• Coordinate across multiple panels when schedules and workload permit.

Required Qualifications:

• Associate's degree (bachelor's degree preferred; equivalent directly relevant experience may be considered).
• Two or more years of administrative, program-support, meeting-support, research-support, or comparable professional experience.
• Demonstrated ability to manage high volumes of concurrent tasks, deadlines, and detailed information.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication and customer-service skills.
• Proficiency with Microsoft Office, virtual meeting platforms, Microsoft SharePoint, and web-based systems.
• Ability to work independently in a remote environment and respond effectively during time-sensitive peer review periods.

Preferred Qualifications:

• Experience supporting scientific peer review, grant review, research administration, or Federal health or science programs.
• Experience supporting virtual and/or in-person scientific meetings.
• Congressionally Directed Medical Research Programs (CDMRP), Department of Defense (DoD), National Institutes of Health (NIH), or comparable Federal research-review experience.
• Experience with peer review systems and document-production workflows.
• Health (PPO & HDHP) Insurance, Dental, Vision, Short-Term Disability (STD) & Long-Term Disability (LTD), Basic Life Insurance, 401(k) Company Match, & Voluntary Products.

Knowesis is committed to providing equal employment opportunities to all individuals based on merit and qualifications. We prohibit discrimination in all aspects of employment as required by Title VII of the Civil Rights Act and other applicable federal laws. Our company values all applicants and employees and fosters a work environment where everyone is treated with respect and dignity.