Pediatrics Division HR & Operations Coordinator

University of Rochester; United States; On-site; USD 52,000 - 73,000; Full time

Job summary

University of Rochester seeks a Staff Administrator I to support the Division of General Pediatrics by coordinating personnel, HR operations, onboarding, and day-to-day divisional activities. This role reports to the Finance and Research Manager and applies university policies.

You will manage scheduling, onboarding/offboarding, timekeeping in UKG, and coordinate meetings with senior leadership, keeping division processes compliant and efficient.

Qualifications

• Experience coordinating HR operations under moderate supervision.
• Ability to manage staffing processes including recruitment and onboarding.
• Strong communication with faculty, staff, and external partners.

Responsibilities

• Coordinate divisional personnel and HR operations under moderate supervision.
• Coordinate faculty appointments, reappointments, and promotions with documentation.
• Manage job postings, descriptions, approvals, and interview coordination.
• Explain and interpret HR policies to staff and managers; support leave administration.
• Coordinate divisional communications, training requirements, and performance cycles.
• Oversee onboarding and offboarding processes, including access provisioning and exit interviews.
• Lead division-wide timekeeping and ensure accurate hours in UKG.

Skills

HR operations

Recruitment

Onboarding

Timekeeping

Tools

UKG systems

Job description

University of Rochester seeks a Staff Administrator I to support the Division of General Pediatrics by coordinating personnel, HR operations, onboarding, and day-to-day divisional activities. This role reports to the Finance and Research Manager and applies university policies.

You will manage scheduling, onboarding/offboarding, timekeeping in UKG, and coordinate meetings with senior leadership, keeping division processes compliant and efficient.