Pediatric Administrative Coordinator

SB CLINICAL PRACTICE MANAGEMENT PLAN INC; Stony Brook (NY); On-site; USD 30,000 - 39,000; Full time

Job summary

Stony Brook CPMP is seeking an Administrative Medical Coordinator to support a Pediatric Subspecialty Division in Stony Brook, NY. The role focuses on care coordination, scheduling, and administrative duties to ensure efficient patient flow.

The position requires strong organizational skills, experience with EMR systems, and the ability to liaise with providers, staff, and patients while maintaining high levels of customer service.

Qualifications

• High school diploma or equivalent required.
• 3 years administrative experience required.
• Prior authorizations experience preferred.
• Patient coordination including scheduling of procedures and services.

Responsibilities

• Provides administrative and clinical support to physicians, nurse practitioners, fellows and staff; liaison within the department.
• Facilitates medication refill and prescription renewals.
• Prepares forms and documentation on school nurse requests.
• Facilitates orders for medical equipment with home care agencies; processes related paperwork.
• Manages patient insurance matters and keeps providers updated.
• Coordinates and follows up with primary care physicians on notes and records.
• Notifies Practice/Office Manager of insurance issues or updates.
• Maintains documentation in EMR and supports QA requirements.
• Coordinates marketing communication projects and assists with division events.
• Assists in business planning and provides direct contact support for division and department.

Skills

Communication skills

Patient coordination

Calendar management

EMR experience

Spanish proficiency

Education

Associate’s Degree

Tools

Outlook Calendar

EMR system

Job description

Stony Brook CPMP is seeking an Administrative Medical Coordinator to support a Pediatric Subspecialty Division in Stony Brook, NY. The role focuses on care coordination, scheduling, and administrative duties to ensure efficient patient flow.

The position requires strong organizational skills, experience with EMR systems, and the ability to liaise with providers, staff, and patients while maintaining high levels of customer service.