Peak Welcome Center Department Manager

Peak Health; Morgantown (WV); On-site; USD 50,000 - 70,000; Full time

Job summary

A healthcare organization is seeking a Peak Welcome Center Department Manager responsible for overseeing financial and operational management. The role includes supervising financial data, developing budgets, and managing hiring processes for department staff. Candidates should have a Bachelor’s degree in business or a related field, preferably with supervisory experience. Potential applicants must meet the minimum qualifications and are expected to have solid financial management skills.

Qualifications

• Bachelor’s degree in business or related field required.
• One year of experience in a clerical/administrative capacity preferred.
• Supervisory experience is highly desired.

Responsibilities

• Oversee financial management for the Welcome Center Department.
• Supervise and validate financial data and budget preparation.
• Coordinate interviews, hiring, training, and employee documentation.

Skills

Financial management

Supervisory skills

Data analysis

Education

Bachelor’s degree in business or related field

High school diploma with administrative experience

Job description

Peak Welcome Center Department Manager

Join Peer Health—part of the WVU Health System—to oversee financial and operational management for our Welcome Center Department.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in business or related field.
• OR high school diploma or equivalent AND four years of administrative‑assistant level experience.

EXPERIENCE

• One year of experience in a similar clerical/administrative capacity.

PREFERRED QUALIFICATIONS

• Supervisory and management experience highly desired.

CORE DUTIES AND RESPONSIBILITIES

• Maintain basic financial responsibilities for the Department.
• Supervise financial data including UHA, State, Foundation, and grant funds.
• Develop, with the Chairman and Administrator, the annual budget for charges, receipts, and expenditures.
• Authorize, with the Administrator, all payments by Department—including billings, encumbrances, contracts, travel, and continuing‑education expenses.
• Provide the Department Chairman and Administrator with monthly and YTD financial reports and justify monthly expenditures on Department credit cards.
• Act as Payroll Officer for the Department—monitor all work hours, annual and sick leave, benefits, and termination pay.
• Generate all paperwork necessary for hiring and termination of employees in the Department.
• Delegate and monitor all work functions for support personnel in the Department.
• Coordinate interviews, offers, hiring, onboarding, training, access approvals, reviews, and disciplinary processes.
• Determine and request all accesses and exceptions for WVUH, UHA, and WVU personnel as Rolebase Coordinator.
• Oversee WVUH and UHA staff and faculty Ultimate policies and license verifications as Ultimate Coordinator.
• Coordinate teaching support by non‑professional personnel to produce audiovisual aids, copied material, room scheduling, student scheduling, and attendance records.
• Coordinate various seminars and workshops for continued education of support staff.
• Coordinate special lectureships within the Department.
• Participate in curriculum planning and long‑range planning with the Chairman.
• Maintain responsibility for all University, State, and Federal rules regarding affirmative action.
• Participate in internal management studies to increase Department effectiveness, reduce costs, and improve performance standards.
• Perform institutional duties for the Department.
• Coordinate marketing and special publications such as the Annual Report and quarterly newsletter.
• Attend WVU/WVUH/UHA Leadership meetings.
• Research grant supervision, assign appropriate secretarial and software support to monitor and budget all monies from grants and contracts, and coordinate with University and Federal or other granting agency sources.
• Serve as Expert Business Officer (EBO) approver for the State PCard.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting.
• Manual dexterity used in operating standard office equipment.
• Visual strain may be encountered when viewing computer screens.
• May require moving through various areas within the building, requiring use of stairs and elevators.

WORKING ENVIRONMENT

• Normal office environment.

Additional Job Description

Scheduled Weekly Hours: 40

Exempt/Non-Exempt: Exempt

Shift: United States of America (Exempt)

Company: PHH Peak Health Holdings

Cost Center: 2920 PEAK Welcome Center Peak Building

Address: 1085 Van Voorhis Road, Morgantown, West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.