Payroll & Timekeeping Specialist

Gemma Power Systems, LLC; Odessa (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

Comprehensive Nationwide Health and W​

Financial Planning and Savings

401(k) Retirement Savings Plan

Paid Holidays

Work-Life Balance

Advancement and Growth Opportunities

Job summary

Gemma Power Systems, LLC is seeking a Payroll & Timekeeping Specialist to manage daily payroll and timekeeping at the Midland/Odessa, TX project site. You will liaise with the home office and champion our timekeeping technology within the project team.

The role requires 5+ years in payroll/timekeeping, experience with mJobTime or similar, and strong knowledge of payroll laws. Travel for training may be involved; overtime/weekends as needed.

Qualifications

• Minimum 5 years of Payroll/Timekeeping experience.
• Experience using mJobTime or similar timekeeping software is required.
• Experience using ADP Workforce Now preferred.
• Strong knowledge of state and federal payroll laws.
• Proven verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain payroll records and timekeeping data consistent with policy.
• Manage timekeeping hardware/software and ensure data flows across systems.
• Serve as primary site contact for payroll/timekeeping questions.
• Coordinate with Home Office payroll for weekly site payroll and approvals.
• Prepare and review payroll adjustments, PTO, and per diem.
• Sort and distribute payroll checks; process weekly payroll changes.
• Ensure data in timekeeping matches ADP and resolve discrepancies.
• Support union reporting and labor agreement understanding.
• Assist with badge administration and site timekeeping configuration.

Skills

Payroll/Timekeeping

mJobTime

ADP Workforce Now

Microsoft Excel

Payroll laws

Communication

Confidentiality

Job description

Location: TBD, depending on project site assignment

Employment Type: Full-Time

Timing: Immediate

Position Overview

The Payroll & Timekeeping Specialist will perform all payroll and timekeeping responsibilities accurately on a daily basis at their assigned project site, act as a liaison between the home office payroll and project site, and help champion our timekeeping technology. This position will be based at our project site in the Midland/Odessa, TX area, and will report directly to the Project Accountant. Duties will include, but not be limited to, managing the working operation of timekeeping hardware/software, assisting with entering new hire information/terminations into ADP, and ensuring the introduction of employee information into the time allocation tool and mJobTime. You will also be responsible for ensuring that all hours in the timekeeping software are paid to employees via ADP. The ideal candidate must demonstrate exceptional communication with project supervision/management for crew assignments and work collaboratively with all departments.

Responsibilities

• Maintain accurate records & files and maintain payroll records in accordance with policy & procedure.
• Responsible for managing & maintaining timekeeping hardware solutions to ensure accurate time records.
• Act as the primary project site contact for questions and troubleshooting for timekeeping hardware & software system.
• Ensure timekeeping systems accurately reflect daily status, and that all data flows are accurately moving across all integrated systems.
• Support timekeeping system setup & configuration in accordance with project site requirements and in coordination with Home Office.
• Process the records for hours worked by employees at the project site in accordance with company policy & procedures. Ensure that hours are accurate; and follow up to resolve discrepancies. Provides discrepancy and/or trending reports to management.
• Work directly with Home Office payroll to ensure timely & accurate processing of payroll, including pre-work of reviewing time adjustments, PTO requests, obtaining necessary approvals, and per diem; Pre-work for weekly project site payroll includes reviewing mJobTime and ADP reporting for errors or issues prior to submitting the payroll.
• Act as primary contact for questions regarding payroll and timekeeping and respond timely to employee requests.
• Sort and distribute payroll checks in a timely manner.
• Receive and process weekly payroll changes, including automatic direct deposits, tax changes, pay rate changes, and union status changes.
• Ensure the timekeeping system is up to date with the same data that is in ADP.
• Demonstrate knowledge & understanding of any labor agreements for the project site, and support Union reporting.
• Collaborate with project controls with respect to timekeeping and time allocation process flows, and technology configuration.
• Supports management in preparing final checks.
• Perform Badge Administration.

The above job responsibilities are intended to describe the general nature and level of work performed by individuals assigned to this position. The above list is not intended to be an exhaustive list of responsibilities, duties and skills required.

Desired Qualifications

• A minimum of 5 years of experience in Payroll/Timekeeping.
• Experience using mJobTime or similar timekeeping software is required.
• Experience using ADP Workforce Now is preferred.
• Intermediate level of proficiency in Microsoft Excel.
• Working knowledge of state specific and federal payroll/wage and hour laws is required.
• Highly proficient in verbal & written communication.
• Ability to work effectively with all levels of employees while inspiring respect, credibility, and integrity.
• Ability to organize, prioritize, work within deadlines, and multi-task.
• Must be trustworthy with confidential information; and able to sustain the utmost confidentiality in performing job functions; compliance with all HIPAA, privacy laws and company policies.
• Strong analytical and problem-solving skills.
• Effective teamwork and interpersonal skills.
• Able to react to emergency payroll situations appropriately when required.
• Must be self-motivated and able to take initiative.
• High degree of accuracy and attention to detail is required.
• Must have a demeanor capable of respectfully interacting with people of differing personalities and willingness to follow instructions.
• Willingness to travel periodically for training.
• Must work overtime and weekends when required.
• Advancement and Growth Opportunities
• Paid Time Off (PTO)
• Comprehensive Nationwide Health and Welfare Benefits
• Financial Planning and Savings Resources
• 401(k) Retirement Savings Plan
• Paid Holidays
• Work-Life Balance

About Gemma Power Systems:

Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power, renewable and industrial industry. Our wide-ranging and comprehensive experience comprises more than 22 GW installed capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, industrial and environmental facilities spanning the continental United States.

Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected classification as established under federal, state, or local law.