Payroll Technician II

California State Polytechnic University-Pomona; Pomona (CA); On-site; USD 45,000 - 50,000; Full time

Job summary

California State Polytechnic University, Pomona is seeking a Payroll Technician II to manage student payroll and related employment transactions. The role requires interpreting CSU policies and bargaining agreements, processing complex payroll activities, and ensuring data accuracy in CHRS and PIMS.

Work is full-time, with a 6-month appointment conducted at Pomona. Anticipated hiring range is $4,037 to $4,457 per month, with a standard Monday–Friday schedule.

Qualifications

• Any equivalent combination of education and experience which provides the required knowledge and abilities.
• Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.
• CPP certification is preferred.

Responsibilities

• Serves as the primary payroll resource for assigned employee groups, including management, staff, faculty, lecturers, graduate assistants, student assistants, special consultants, and rehired annuitants, with primary responsibility for administering Student Payroll and related employment transactions.
• Independently performs the full range of moderately complex payroll and personnel transactions requiring interpretation of CSU policies, collective bargaining agreements, and applicable laws.
• Initiates, analyzes, processes, audits, and reconciles payroll and personnel transactions using CHRS and PIMS.

Job description

• Unit 7 - CSUEU - Clerical and Administrative Support Services 1

Job Search Category/Discipline

• Human Resources 1

Time Basis

• Full Time 1

Payroll Technician II

Job no: 563096
Work type: Staff
Location: Pomona
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Temporary, Full Time, Human Resources

Type of Appointment: Full-Time, Long Term Temporary Appointment (6 month appointment)
Job Classification: Payroll Technician II
Anticipated Hiring Range:$4,037 - $4,457 per month
Work Schedule: Monday- Friday 8:00am-5:00pm

Payroll and Benefits Services is responsible for the administration of employment, payroll, benefits, and leave programs for all California State Polytechnic University, Pomona employees, including management, faculty, staff, lecturers, student employees, and auxiliary employee groups as applicable. The department maintains employment and payroll records within the Common Human Resources System (CHRS) and the State Controller's Office (SCO) Personnel Information Management System (PIMS), ensuring the integrity, accuracy, security, and compliance of employee data. Payroll Services administers the University's payroll operations, including payroll processing, time and labor, absence management, payroll accounting, employment transactions, tax reporting, retirement reporting, and compliance with applicable federal and state laws, CSU policies, State Controller's Office regulations, and collective bargaining agreements. Benefits Services administers a comprehensive employee benefits program, including medical, dental, vision, retirement, voluntary savings, flexible spending accounts, life insurance, disability programs, COBRA administration, and other employee benefit programs. The department also administers leave of absence programs, retirement processing, and employee wellness-related benefits while providing guidance to employees regarding benefit eligibility, enrollment, and regulatory compliance. Payroll and Benefits Services collaborates with Human Resources, Finance and Administrative Services, Academic Affairs, Information Technology, the State Controller's Office (SCO), the California Public Employees' Retirement System (CalPERS), and campus departments to ensure timely, accurate, and compliant payroll, benefits, and employment services. The department is committed to delivering exceptional customer service, safeguarding confidential employee information, supporting continuous process improvement, and maintaining the integrity of the University's employment and payroll systems.

DUTIES AND RESPONSIBILITIES

• Serves as the primary payroll resource for assigned employee groups, including management, staff, faculty, lecturers, graduate assistants, student assistants, special consultants, and rehired annuitants, with primary responsibility for administering Student Payroll and related employment transactions.
• Independently performs the full range of moderately complex payroll and personnel transactions requiring the interpretation and application of California State University (CSU) policies, collective bargaining agreements, applicable federal and state laws, education codes, and established campus procedures.
• Initiates, analyzes, processes, audits, and reconciles payroll and personnel transactions utilizing the Common Human Resources System (CHRS) and the State Controller's Office (SCO) Personnel Information Management System (PIMS).
• Transactions include personal and employment data updates; appointments and reappointments; intermittent, full-time, part-time, temporary, special consultant, summer session, and student employee appointments; promotions, reassignments, reclassifications, probationary status changes, salary actions, leaves with and without pay, retirements, resignations, dismissals, end of temporary appointments, mass employment actions, and retirement membership transactions, including eligibility determinations for the California Public Employees' Retirement System (CalPERS).
• Researches, interprets, and applies CSU policies, collective bargaining agreements, payroll regulations, education codes, and applicable federal and state laws to accurately process payroll and personnel transactions. Reviews supporting documentation for completeness and accuracy, researches historical employment and payroll records, and resolves discrepancies to ensure compliance with University, CSU, and State requirements.
• Serves as the campus payroll resource for Student Employment by coordinating student appointments, mass hires and separations, Federal Work-Study appointments, employment eligibility, academic term processing, and payroll compliance.
• Maintains the integrity of employee and payroll data while understanding the impact employment information has on downstream business processes including payroll, benefits administration, retirement reporting, labor cost distribution, financial reporting, identity management, and other integrated campus administrative systems.
• Independently analyzes, calculates, processes, and reconciles payroll transactions for all employee groups, including staff, faculty, lecturers, management personnel, rehired annuitants, graduate assistants, and student employees.
• Processes a wide variety of compensation transactions including regular pay, overtime, shift differential, stipends, excess hours, callback pay, retroactive salary adjustments, academic pay, final settlements, supplemental payments, and other compensation in accordance with the Fair Labor Standards Act (FLSA), CSU policies, and collective bargaining agreements.
• Reviews and reconciles payroll transactions to ensure the accuracy and completeness of payroll prior to payroll confirmation and release.
• Researches payroll discrepancies and initiates corrective actions, including supplemental payments, salary adjustments, payroll reversals, fund transfers, and accounts receivable, to ensure employees are paid accurately and timely.
• Processes payroll transactions related to disability leave, workers' compensation, and other leave programs in collaboration with Human Resources, Benefits, Leave Administration, and the State Controller's Office (SCO).
• Provides payroll guidance to employees and departments regarding payroll impacts associated with leave programs, retirement deductions, tax withholding, and payroll adjustments.
• Processes payroll-related transactions including direct deposit enrollments and changes, tax withholding elections, garnishments, tax levies, dock adjustments, salary advances, taxable fringe benefits, and voluntary payroll deductions.
• Reconciles salary advances, accounts receivable, payroll deductions, and other payroll reports to ensure compliance with University, CSU, and State requirements. Maintains an understanding of the impact payroll data has on Form W-2 reporting, labor cost distribution, retirement reporting, financial reporting, leave accounting, and other integrated campus systems.
• Reviews payroll records and financial transactions to identify discrepancies, researches root causes, and processes corrective actions to maintain payroll accuracy and data integrity.
• Independently administers time reporting and leave accounting in accordance with CSU policies, collective bargaining agreements, Fair Labor Standards Act (FLSA) requirements, and applicable federal and state regulations.
• Reviews, calculates, audits, reconciles, and processes leave accruals, overtime, compensatory time, state service dates, and employee work schedules.
• Processes leave transactions including vacation, sick leave, holidays, bereavement leave, jury duty, military leave, Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Industrial Disability Leave (IDL), Non-Industrial Disability Leave (NDIL), catastrophic leave donations, leave without pay (LWOP), and other leave programs. Provides guidance to departmental timekeepers and managers regarding time reporting, leave eligibility, work schedules, and payroll deadlines. Reviews time reporting for accuracy, identifies discrepancies, notifies departments of required corrections, and processes exception time reporting on behalf of departments when appropriate.
• Calculates plus and minus pay periods for employees working irregular schedules.
• Monitors intermittent employee work hours to determine retirement eligibility under CalPERS and ensures compliance with employment limitations, payroll regulations, and CSU policies.
• Provides exceptional customer service by responding to payroll and personnel inquiries from employees, managers, departments, Human Resources, Benefits, Budget, Accounting, and external agencies.
• Interprets and explains payroll policies, procedures, collective bargaining agreements, and applicable regulations related to payroll processing, leave accruals, retirement eligibility, tax withholding, Social Security and Medicare, pay schedules, holidays, and employment status.
• Serves as a payroll resource for Student Employment by assisting departments with student hiring processes, employment eligibility, payroll deadlines, and compliance requirements.
• Coordinates employment verifications, unemployment insurance audits, payroll data requests, and other employment-related inquiries.
• Maintains employment documentation in accordance with CSU record retention requirements, including I-9 documentation, confidentiality agreements, data access forms, retirement forms, emergency contact information, employment surveys, and employee separation clearances.
• Develops, updates, and maintains payroll procedures, desk guides, and operational documentation to promote consistency, compliance, and continuous process improvement.
• Performs regular payroll audits utilizing the Common Human Resources System (CHRS), State Controller's Office (SCO) reporting tools, and other campus reporting systems to ensure payroll accuracy, data integrity, and compliance with University, CSU, and State requirements.
• Runs queries, analyzes reports, identifies trends, and recommends improvements to payroll processes and procedures.
• Participates in payroll system testing, upgrades, implementations, and operational projects.
• Provides payroll information and supporting documentation for audits and requests from campus departments and local, state, and federal agencies.
• Performs other duties as assigned in support of Payroll Services and departmental operations.

QUALIFICATIONS

• Any equivalent combination of education and experience which provides the required knowledge and abilities.
• Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.

PREFERRED QUALIFICATIONS

• Equivalent of three to five years' experience in preparing and processing personnel/payroll documentation, preferably with California State University payroll.
• Demonstrated skills in an institutional/educational environment utilizing a customer oriented and service centered attitude.
• PeopleSoft Workforce Administration, Time and Labor, or Absence Management experience is also preferred.
• CPP certification

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy .

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

CSU Classification Salary Range

This position is part of the California State University Employees Union bargaining unit 7. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum$4,037 and maximum$5,881 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website .

University Driving Requirements

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [e-mail] . For more information, go to Employment Notices .

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.

Advertised: October 19, 2026 (9:00 AM) Pacific Daylight Time
Applications close: November 02, 2026 (11:55 PM) Pacific Standard Time