Payroll Technician I/II

California State University-Sacramento; Sacramento (CA); Hybrid; USD 41,716 - 53,969; Full time

Job summary

California State University-Sacramento is seeking a Payroll Technician I/II to manage payroll tasks for student and academic employees. This role involves performing administrative payroll duties, ensuring accurate and timely payments.

Candidates should possess experience in payroll processing and knowledge of office methods. The role includes working with various employee categories and may offer a hybrid telework schedule post-training.

Qualifications

• One year of general administrative experience in payroll.
• Two years of payroll and personnel experience for Technician II.

Responsibilities

• Perform payroll duties for student and academic employees.
• Process confidential payroll transactions across different units.
• Calculate pay for various employee categories including faculty and staff.

Skills

General office methods

Payroll recordkeeping

Data entry

Education

Equivalent combination of education and experience

Job description

Classification Title: Payroll Technician I/II

Priority Application Date (Posting will remain open until filled): Tuesday, July 14, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Payroll Technician I Responsibilities

Under immediate supervision, perform standardized payroll and personnel duties necessary to appoint and pay Student and other academic employees in the PeopleSoft/CHRS and PIMS database. Provide high level of customer service to student, staff, faculty and management employees as walk-in customers at the front desk reception in Payroll Services. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder. May create and maintain new hire packets. Will answer phone inquiries and look up employees in PeopleSoft/CHRS and PIMS database to resolve an inquiry or determine an appropriate Payroll Technician for resolution. Distribute in-coming mail. subpoenas, personnel records requests, audit inquiries, etc. Process Absence Management timesheet data entry if necessary. Maintain Payroll documents, i.e. timesheets, Employment Payroll Transaction forms, Employee Action Form (EAR), medical leave documents, etc. Assist with New Hire Orientations. Process a high volume of payroll invoices for the College of Continuing Education to execute immediate pay for faculty instructors. Maintain and monitor employee leave records, run queries, review, audit, reconcile and correct data, compute net pay, process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders, enter payroll and personnel transactions, prepare document, verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare payroll/HR data reports and worksheets.

Payroll Technician II Responsibilities

Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,738 per month - $4,836 per month

CSU Classification Salary Range:

A successful candidate will be assigned at either the Payroll Technician I or II level. Classification level and salary step placement will be determined based on relevant qualifications and professional experience. Anticipated hiring rate is not expected to exceed the advertised "Anticipated Hiring Range", regardless of classification level (I or II).

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8:00am - 5:00pm. Summer Hours are 7:30am - 4:00pm. Schedule is negotiable. This position may be eligible for a partial telework (hybrid) schedule, upon management approval, following a 6 months training period.

Minimum Qualifications

Payroll Technician I

Knowledge: Working knowledge of general office methods, practices and procedures.

Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities

Payroll Technician II

Knowledge: Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.

Abilities:

Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.

Documents Needed to Apply

• Resume