Payroll Technician - Construction

Calista Corporation; Hydaburg (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

Calista Corporation seeks a Payroll Technician – Construction to handle weekly and bi-weekly payroll processing across multiple companies, ensuring accuracy and confidentiality while supporting certified payroll reporting and related reconciliations.

You will use intermediate Excel functions (VLOOKUP, PivotTables), prepare payroll reports, process garnishments and deductions, and collaborate with finance and project teams to meet payroll deadlines and compliance.

Qualifications

• Associate degree in Accounting with payroll experience or four years of payroll experience.
• Construction industry or Alaska Native Corporation experience preferred.
• Experience with multistate payroll, certified payrolls, and union reporting preferred.
• Ability to pass drug, background, reference, and credit checks.

Responsibilities

• Perform accurate and confidential payroll processing for multiple companies.
• Calculate retro payments and benefit true ups.
• Prepare and file project certified payroll reports and W-2s.
• Process garnishments, union dues, and other deductions.
• Maintain payroll filing systems and respond to audit requests.

Skills

Payroll knowledge

Excel

Attention to detail

Analytical skills

Communication skills

Education

Associate’s degree in Accounting

Tools

Payroll software

MS Excel

Job description

JOB SUMMARY

The Payroll Technician - Construction is a key member of the payroll team and is jointly responsible for the accurate and timely administration of weekly and bi-weekly payroll processing for multiple companies, which includes certified payroll payroll-related reconciliations.

ESSENTIAL FUNCTIONS

• Responsible for accurate and confidential payroll processing for multiple companies using intermediate-level Excel functions such as VLOOKUP and PivotTables.
• Calculate retro payments and benefit true ups.
• Process data migration and validation between systems, as appropriate.
• Prepare and submit project certified payroll reports.
• Process weekly 401(k) contribution submissions.
• Process and maintain garnishments, union dues, fringes, and voluntary deductions.
• Research payroll-related issues to ensure timely, accurate payroll processing and reporting.
• Prepare monthly union reconciliations, research discrepancies, and prepare payment remittances.
• Prepare quarterly tax reconciliations and payment remittances.
• Prepare and/or file federal and state reports, including W-2 forms.
• Timely completion of audit requests.
• Maintain payroll filing systems.
• Work in a constant state of alertness and a safe manner.
• Perform other duties as directed.

SUPERVISORY FUNCTIONS

This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge and experience with payroll functions and laws.
• Knowledge of accounting principles, processes, and terminology; ability to perform related tasks.
• Excellent research, analytical, and technical skills.
• Strong organizational skills.
• Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations.
• Ability to perform basic math: addition, subtraction, division, multiplication, and finding percentages.
• Ability to read and interpret documents such as correspondence and procedure manuals.
• Ability to organize and perform under multiple deadlines.
• Ability to use a computer and knowledge of standard and specific business applications, such as computerized accounting, e-mail, electronic spreadsheet development, database, and word processing; ability to learn new software applications.
• Ability to suggest improvements to processes.
• Ability to develop and maintain positive working relationships with others.
• Ability to maintain a high level of confidentiality with employee information and communications.
• Ability to work with concentration, accuracy, and attention to detail.
• Ability to work in a team environment.
• Ability to take ongoing educational courses to stay technically current.

MINIMUM QUALIFICATIONS

• Associate’s degree in Accounting with one year of payroll experience; or,
• Minimum of four years of payroll experience.
• Experience working for a construction company, or another Alaska Native Corporation preferred.
• Experience with multistate payroll, certified payrolls, and union reporting preferred.
• Ability to pass a drug, background, reference, and credit check.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Finance Department is a fast-paced multi-tasking environment requiring regular attendance. Work may require occasional overtime.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries’ business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.