Payroll Technician - Construction

Calista Corporation; United States; Remote; USD 38,000 - 52,000; Full time

Job summary

Calista Corporation is seeking an Accounts Payable Technician to manage the accounts payable process, including processing invoices, statements, POs, and payments. The role emphasizes accurate data entry, timely payments, and vendor communication in a fast-paced environment.

Responsibilities include auditing invoices, routing for approval, reconciling vendor statements, and preparing 1099 reporting, with a focus on accuracy and compliance.

Qualifications

• High School diploma or GED required.
• Associate degree in accounting or related field preferred.
• Minimum two years accounts payable experience or equivalent combination of education and experience.
• Construction industry preferred.
• Ability to pass a drug, background, reference, and credit check.

Responsibilities

• Receive invoices, sort, and prepare them for payment.
• Review and audit invoices for correctness and terms.
• Route invoices for approval and collect approved invoices.
• Ensure timely payments to avoid penalties.
• Code invoices and perform data entry.
• Run pre-payment reports and prepare checks.
• Prepare tax deposits, book transfers, and ACH vouchers.
• Review vendor statements and resolve discrepancies.
• Prepare monthly A/P aging reports.
• Create and maintain vendor files.
• W‑9 collection and 1099 reporting.

Skills

Accounts payable

Invoicing terms

Data entry

Communication

Attention to detail

Problem solving

Education

High School diploma

Associate's degree in accounting

Two-year AP experience

Job description

JOB SUMMARY

The Accounts Payable Technician is responsible for the accounts payable payment process including processing invoices, vendor statements, purchase orders, and payments.

ESSENTIAL FUNCTIONS

• Receive invoices, sort, and prepare them for payment.
• Review and understand invoice terms and audit for correctness.
• Direct invoices for approval and collect approved invoices.
• Ensure payments are sent out on time to avoid late penalties.
• Code invoices, complete data entry, and pay the vendor.
• Run a pre-payment report to indicate how checks will be made and copies of checks made.
• Prepare tax deposits, book transfers, and ACH vouchers.
• Review vendor statements and research and resolve discrepancies.
• Prepare outstanding warehouse receipt reconciliation.
• Track pending invoices with open POs.
• Process weekly check run and apply ACH payments.
• Prepare monthly A/P aging reports.
• Create and maintain vendor files.
• Responsible for W-9 collection and maintenance.
• Prepare 1099 reporting
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

SUPERVISORY REQUIREMENTS

This job has no supervisory requirements.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of accounts payable and invoicing processes and terminology and ability to perform related tasks.
• Ability to process a high volume of data with accuracy and meet various deadlines.
• Solid understanding of basic accounting principles.
• Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
• Understanding of computerized accounting systems.
• Proficiency in standard computer software, application programs and e-mail.
• Ability to identify problems and recommend solutions.
• Ability to use good judgment and discretion.
• Ability to handle stressful situations.
• Effectively plan and organize duties to meet deadlines.
• Ability to handle multiple tasks simultaneously.
• Ability to work with concentration, accuracy, and attention to detail.

QUALIFICATIONS

• High School diploma or GED equivalent.
• Associate’s degree in accounting or related field from a two-year college or technical school; or,
• Minimum of two-year accounts payable experience or
• Equivalent combination of education and accounting/accounts payable experience.
• Construction industry preferred.
• Ability to pass a drug, background, reference, and credit check.

WORKING ENVIRONMENT

The work environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Accounting Department is a fast-paced multi-tasking environment requiring regular attendance. Work may require occasional overtime.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.