Payroll Technician, Auditor-Treasurer’s Office

Stearns County MN; Saint Cloud (MN); On-site; USD 35,000 - 51,000; Full time

Job summary

Stearns County is seeking a Payroll/HR Payroll Assistant to process biweekly payroll, maintain personnel records, and generate reports for county departments. The role ensures accurate payments in line with union contracts and policies.

Hiring rate is $25.33/hour with a full salary range of $25.33–$37.18/hour. Normal hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, in Minnesota. Equal opportunity employer.

Qualifications

• High School graduate or equivalent.
• Two years of post-secondary preparation and three years payroll or accounting experience OR seven years payroll or accounting experience.
• Experience using Microsoft Office Suite.

Responsibilities

• Maintain personnel files by auditing wages, benefits, and deductions to ensure accuracy.
• Process biweekly payroll for various pay types in accordance with contracts and policies.
• Audit hires, terminations, and timesheets for compliance with policies and union contracts.
• Prepare tax deposits and regulatory reports bi-weekly, monthly, quarterly and/or annually.

Skills

Payroll processing

Microsoft Office

Education

High School diploma

Post-secondary preparation

Job description

Salary

Hiring Rate: $25.33/hour, Grade 13, Non-Exempt, Non-Union

Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All.
Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable

Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

Full Salary Range: $25.33 - $37.18/hour

Position Objective

To provide processing of personnel transactions and produce biweekly payrolls for all County departments and generate County, Federal and State reports. This position is responsible for ensuring accurate payment to all personnel and providing reports used for implementation of the County’s budget and external audit needs.

Essential Duties and Responsibilities

These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification.

1. Maintains personnel files by verifying, and auditing employee wages, employment statuses, benefits, and deductions to ensure that payroll data is accurate, timely and verified.

2. Processes accurate biweekly payroll using payroll software for a variety of pay types, including step increases, severance, longevity, accruals, and retroactive pay, in accordance with County Union Contracts and personnel policies. Reviews and audits, benefits, deductions, accruals, and FMLA tracking following all applicable rules and policies.

3. Audits new hires, terminations, and personnel movements to ensure proper setup and compliance, and conducts detailed reviews of timesheet entries to confirm those entries align with personnel policies and union contract requirements.

4. Prepares and audits tax deposits to comply with federal and state withholding laws. Prepares and audits various regulatory reporting that occurs bi-weekly, monthly, quarterly and/or annually.

Process payments to vendors for payroll deductions, PERA, Nationwide, Wex, etc.

1. Prepares employment verifications.

2. Audits and prepares insurance billings and notifies vendors of adjustments to ensure employees are enrolled in correct plans with accurate coverages and payments.

3. Maintains information and collaborates on modifications to union and non-union language used during labor relations negotiations.

4. Assists with processing real estate tax payments.

5. Attends work regularly and in a timely manner.

6. Performs other duties as assigned or apparent.

Minimum Qualifications

In order to be considered for this position, applicants must possess the following:

• High School graduate or equivalent
• Two years of post-secondary formal preparation/training/education and three years of accounting or payroll experience OR Seven years of accounting or payroll experience
• Experience using Microsoft Office Suite

Desirable Knowledge, Skills and Abilities

1. Knowledge of the Workday HCM software.

2. Knowledge of contract and employment law.

3. Knowledge of deposit requirements for payment of payroll taxes.

4. Knowledge of the filing requirements for various government payroll reports.

5. Knowledge of fund accounting and public finance.

6. Ability to organize and prioritize work.

7. Ability to prepare statistical reports.

8. Ability to understand and follow oral and written instructions.

9. Ability to effectively communicate verbally and in writing.

Accountabilities Shared By All Employees

1. Consistently performs job responsibilities with a positive attitude and in a manner consistent with the County’s mission and values.

2. Develops and maintains a respectful and collaborative professional relationship with all County employees and the public we serve.

3. Values and respects the diversity each employee brings to the organization.

4. Develops and maintains knowledge and understanding of all department and County-wide policies, protocols and procedures that apply to the performance of this position.

5. Complies with all rules and policies to maintain a safe work environment.

Work Environment and Physical Demands

The primary responsibilities for this position will be performed approximately 100% of the time indoors. May require travel to offsite locations and minimal attendance at evening meetings. Will have infrequent exposure to health hazards and accidents; requires a low level of physical effort.All employees are required to reside within the state of Minnesota.

Responsibility for Public Contact

Minimal.

Hours of Work

Normal work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday; may include hours outside of normal work hours on occasion.

Interview Date

If you are selected to be interviewed for this position, interviews will be held on a date to be determined. Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience. A job specific background check and/or physical, drug and psychological exam may be required before appointment.

Benefits

To view Stearns County benefits go to: Stearns County Benefits Page

If you require special accommodations to participate in the Stearns County hiring process, please contact us at 320-656-3606.