PAYROLL TECH/ACCOUNTING ASSISTANT

First-Service-Corporation; Panama City (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

First-Service-Corporation is seeking an entry-level Payroll Tech/Accounting Assistant in Florida to support payroll operations, accounting activities, and cross-functional projects. You will help maintain payroll records, review reports, and assist with reconciliations and monthly closes while handling confidential information professionally.

The role requires basic accounting knowledge, familiarity with payroll procedures, strong Excel skills, and the ability to meet deadlines in a fast-paced

Qualifications

• Knowledge of basic accounting principles, GAAP.
• Familiarity with payroll procedures and policies.
• Proficiency in Microsoft Excel and basic financial reporting.

Responsibilities

• Process regular and supplemental payrolls for multiple states.
• Review payroll reports and reconciliations for accuracy.
• Support general ledger accounting and monthly close activities.

Skills

GAAP knowledge

Payroll procedures

Excel proficiency

Month-end close

Communication skills

Time management

Confidentiality

Education

High school diploma or equivalent

Tools

Sage Intacct

Job description

Job Summary:The Payroll Tech/ Accounting Assistant is an entry-level accounting position that supports payroll operations, general accounting activities, and projects requiring coordination across First Service Corporation and the Royal American Companies. The position helps maintain accurate payroll and accounting records, reviews reports, supports reconciliations and monthly close activities, and assists with assigned projects and reporting requirements. The incumbent is expected to maintain confidentiality, communicate professionally, meet deadlines, and work effectively with employees across the organization.Essential Job Duties and Responsibilities:Process regular, supplemental, weekly, and biweekly payrolls for assigned companies in multiple statesResearch payroll warnings and discrepancies and coordinate with Human Resources to obtain corrections as neededReview payroll reports for accuracy, including changes to benefits, pay rates, exempt status, and employee work or residence statePerform basic payroll calculations and reconcile payroll information using Excel and a variety of reports; make or coordinate corrections as neededMaintain confidential employee payroll records and business informationReview accounting reports for accuracy and reconcile or tie out balance sheet items to supporting documentationAssist with general ledger accounting activities and monthly close processes, including gathering support and researching discrepanciesRead and interpret financial statements, partnership agreements, and other business documents to understand their potential impact on financial statementsInterpret the accounting impact of business processes and operational software and communicate issues to appropriate personnelManage assigned projects and coordinate with relevant staff to meet established deadlines and reporting requirementsRespond to requests for payroll or accounting data and prepare reports or spreadsheets as neededAttend meetings as directed and perform other duties or projects as needed to support the department and businessKnowledge, Skills and Abilities (KSAs):Knowledge of basic accounting principles, procedures, and generally accepted accounting principles (GAAP)Knowledge of payroll procedures and policiesFamiliarity with monthly close processes, financial reporting, and account reconciliationsAbility to review financial statements, partnership agreements, and other business documentsProficiency in Microsoft Excel and Word, including using spreadsheets to reconcile and analyze dataStrong organizational, time management, prioritization, and problem-solving skillsExcellent written, verbal, analytical, and interpersonal communication skillsAbility to analyze data, identify discrepancies, and follow issues through resolutionAbility to manage multiple tasks and meet strict deadlines in a flexible, fast-paced, team-oriented environmentAbility to work independently with appropriate guidance and collaborate effectively across departmentsDependable, punctual, professional, and able to maintain confidentiality of sensitive informationEducation and Experience:High school diploma or equivalent requiredAt least one year of payroll experience is preferred; relevant payroll or accounting training may be considered in place of experienceExperience with accounting or payroll software preferred; Sage Intacct experience is a plusExperience with basic accounting tasks, spreadsheets, or account reconciliations preferredPhysical Demands:Ability to work at a computer for extended periods, including approximately seven hours per workdayAbility to read printed materials and computer screensAbility to communicate effectively and professionally by email, telephone, and in personAbility to perform data entry, keyboarding, and mouse functions accurately and efficientlyAbility to use telephone systems and standard office equipment