Payroll Tax Specialist (Multi-State)

North Carolina State University; Raleigh (NC); Hybrid; USD 65,000 - 67,000; Full time

Job summary

An established industry player is seeking a Payroll Tax Specialist to ensure compliance with multi-state payroll tax regulations. This role involves managing tax registrations, filings, and payments while collaborating with various departments. If you thrive in a detail-oriented environment and enjoy staying updated on tax laws, this position offers a great opportunity for professional growth. Join a dynamic team that values precision and teamwork, and contribute to the efficient management of payroll for a large workforce. Your expertise will help maintain fiscal responsibility and support the financial integrity of the organization.

Qualifications

• Bachelor's degree with 12 credit hours in accounting or equivalent experience.
• Experience with payroll processing and tax compliance across states.

Responsibilities

• Manage payroll tax compliance across jurisdictions and ensure accurate reporting.
• Monitor out-of-state tax requirements and manage registrations and filings.

Skills

Microsoft Office

Excel

Access

Word

PowerPoint

Large ERP systems

941 reporting

Payroll processing

Database knowledge

Education

Bachelor's degree in Accounting

Associate's degree in Accounting or Business

Tools

SAP

PeopleSoft

Oracle

Job description

Posting Information

The University Controller's Office, part of the Division of Finance, oversees Cash Management, General Accounting, Accounts Payable, Business Systems, Payroll, and Debt Management. It aims to promote fiscal responsibility through collaboration, system improvements, and high-quality services. The office manages a $2.3 billion enterprise, including wages for over 18,000 staff and faculty, vendor payments, and a $480 million debt portfolio. The Payroll section handles timely wage payments, deduction management, and compliance across multiple states.

Posting Number	PG194020EP
Internal Recruitment	No
Working Title	Payroll Tax Specialist (Multi-State)
Anticipated Hiring Range	$65,000 - $67,000
Work Schedule	Monday - Friday, 8:00 am - 5:00 pm. Eligible for flexible/hybrid remote work.
Job Location	Raleigh, NC
Department	University Controller's Office
About the Department
Essential Job Duties	Join us as a Payroll Tax Specialist (Multi-State) to manage payroll tax compliance across jurisdictions. Reporting to the Payroll Tax Manager, you'll handle reconciliation, reporting, system updates, and cross-department collaboration. Key Responsibilities: Monitor and ensure compliance with out-of-state tax requirements, manage registrations, filings, and payments. Verify wage and tax balances for accurate reporting and filings. Identify, research, and resolve payroll tax discrepancies, working with payroll managers. Ensure proper taxation of non-salary wages like allowances and tuition waivers. Interpret UI laws, file reports, and coordinate payments in applicable states. Assist in testing system updates and regulatory changes. Create documentation and guides for tax processes. If you enjoy cross-team collaboration, staying updated on tax laws, and precision work, we encourage you to apply. At NC State, we support your growth. Review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) to learn more about working here.
Other Responsibilities	Additional duties may include printing off-cycle checks, assisting with payroll distribution, and providing backup coverage. These tasks help expand skills and understanding of department operations.

Qualifications

Bachelor's degree with 12 credit hours in accounting, or an Associate's degree in Accounting or Business with 12 credit hours in accounting, or equivalent training/experience. Degrees must be from accredited institutions.

None

Minimum Education and Experience
Other Required Qualifications	Proficiency in Microsoft Office, including Excel, Access, Word, PowerPoint. Experience with large ERP systems (SAP, PeopleSoft, Oracle, etc.). 941 reporting and payroll processing experience. Knowledge of databases and query writing.
Preferred Qualifications	PeopleSoft HCM 9.1+, Access experience. Tax reporting in organizations with 500+ employees across multiple states. Multi-state reporting experience. At least 2 years payroll processing experience.
Required Licenses/Certifications
NC Driver's License	No
Commercial Driver's License	No

Recruitment Dates and Instructions

Provide contact info for at least 5 professional references, including 2 current or former managers or supervisors.

Open Date	03/28/2025
Close Date	Open Until Filled
Special Instructions

Position Details

NC State University is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, or disability. For accommodations, contact 919-515-3148. Background checks, credit, and motor vehicle checks may be required. We participate in E-Verify.

Position Number	00043493
Type	EPS/SAAO
FTE	1.0
Appointment	12 Month Recurring
Designations	Non Mandatory - Adverse Weather & Emergency Events
Department ID	496101 - University Payroll
EEO