Payroll Tax Specialist (Multi-State)

North Carolina State University; Chapel Hill (NC); Hybrid; USD 65,000 - 67,000; Full time

Job summary

An established industry player is seeking a Payroll Tax Specialist to ensure precise tax compliance across multiple states. This role involves managing payroll tax functions, including reconciliation and reporting, while collaborating with various departments to streamline payroll processes. If you thrive in a dynamic environment and have a knack for detail-oriented tasks, this opportunity is perfect for you. Join a team dedicated to fiscal accountability and make a significant impact in a supportive workplace that values your contributions. Your expertise will help shape the future of payroll operations at this prestigious institution.

Qualifications

• Bachelor's degree with accounting coursework required.
• Experience in payroll processing and tax compliance preferred.

Responsibilities

• Ensure accurate tax withholdings and compliance across states.
• Verify wage and tax balances for accurate reporting.

Skills

Microsoft Office Suite

Payroll Processing

Tax Compliance

Database Management

Education

Bachelor's degree in Accounting

Associate's degree in Accounting

Tools

PeopleSoft

SAP

Oracle

Job description

Join to apply for the Payroll Tax Specialist (Multi-State) role at North Carolina State University

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Join to apply for the Payroll Tax Specialist (Multi-State) role at North Carolina State University

Posting Details

Posting Information

Posting Number PG194020EP

Internal Recruitment No

Working Title Payroll Tax Specialist (Multi-State)

Anticipated Hiring Range $65,000 - $67,000

Work Schedule Work schedule and location: Monday – Friday, 8:00 am – 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).

Job Location Raleigh, NC

Department University Controller's Office

About The Department

The University Controller’s Office is a department under the Division of Finance. The office has business units covering the following areas: Cash Management, Banking, and merchant services; General Accounting, Financial Reporting, and Taxation; Accounts Payable; Business Systems; Payroll and Debt Management.

The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.

The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.

The University Payroll section of the University Controller’s Office is responsible for 1) timely and accurate payment of wages to approximately 11,300 monthly and 14,500 biweekly staff, faculty, undergraduate and graduate student workers, postdocs, foreign national, and temporary employees with an annual payroll of over $1.2 billion; 2) proper deduction, monthly plan reconciliation and vendor payment of three mandatory, 38 voluntary and 60 statutory (garnishment) deduction plans, including the employer’s matching contributions for retirement and health insurance; and 3) compliance for, payment to, and proper reporting of wages and tax withholdings to the federal government and approximately 40 states.

Essential Job Duties

Join our team as a Payroll Tax Specialist (Multi-State) and contribute to ensuring accurate tax withholdings and regulatory compliance across multiple jurisdictions. Reporting to the Payroll Tax Manager, you’ll manage key payroll tax functions, including reconciliation, reporting, and system enhancements, while collaborating with various departments to keep our payroll processes seamless and efficient.

Key Responsibilities:

• Out-of-State Tax Compliance & Reporting: Monitor tax requirements for out-of-state employees, ensure proper taxation, and manage state registrations, tax filings, and payments.
• Payroll Tax Reconciliation: Verify wage and tax balances for accurate W-2 reporting, quarterly filings, and compliance with federal, state, and local regulations.
• Tax Error Resolution: Identify, research, and correct payroll tax discrepancies while collaborating with payroll managers to prevent future issues.
• Non-Salary Compensation Taxation: Ensure proper tax treatment of non-salary wages, including relocation allowances, awards, childcare expenses, and tuition waivers.
• Unemployment Insurance Compliance: Interpret UI laws, file wage reports, and coordinate required payments in states where the university operates.
• System Enhancements & Testing: Assist in testing payroll system updates, tax rate changes, and new regulatory requirements.
• Tax Communication & Documentation: Develop clear documentation, guides, and presentations to communicate complex tax processes effectively.
  
  

If you are someone who enjoys collaborating across teams, staying ahead of tax regulations, and making an impact through precision and expertise, we encourage you to apply.

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/ ) and learn more about what makes NC State the best place to learn and work for everyone.

Other Responsibilities

In addition to core responsibilities, you may take on additional duties such as printing off-cycle checks, providing office coverage, assisting with payroll check distribution, and serving as a backup during absences. These opportunities will allow you to expand your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Qualifications

Minimum Education and Experience

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Proficient in Microsoft Office Suite, including Excel, Access, Word, and PowerPoint (or similar software)
• Professionally worked with a large ERP system ( SAP , PeopleSoft, Oracle, or similar software).
• 941 reporting experience and experience in payroll processing.
• Understanding of databases and how to write queries.
  
  

Preferred Qualifications

• PeopleSoft HCM version 9.1 or higher and Microsoft Access experience.
• Tax reporting experience in an organization with at least 500 employees working in multiple states.
• Multi-state reporting experience
• Two or more years experience in payroll processing
  
  

Required License(s) Or Certification(s)

n/a

Valid NC Driver's License required No

Commercial Driver's License required No

Recruitment Dates and Special Instructions

Job Open Date 03/28/2025

Anticipated Close Date Open Until Filled

Special Instructions to Applicants

Please provide contact information for at least 5 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.

Position Details

Position Number 00043493

Position Type EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Department ID 496101 - University Payroll

EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail] .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Human Resources

• Industries

  Higher Education

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