Payroll Tax Specialist II

Caliber Collision; Lewisville (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Caliber Collision is seeking a payroll tax specialist in Texas to analyze, resolve, and manage complex payroll tax issues across federal, state, and local jurisdictions.

You will handle notices, reconciliations, and year-end processing while ensuring accuracy and compliance. This role requires strong Excel skills, attention to detail, and the ability to work with third-party vendors such as ADP and Workday.

Qualifications

• 3+ years of payroll tax, payroll, accounting, finance, or related experience.
• Proficient in Microsoft Excel with experience using VLOOKUP.
• Knowledge of federal, state, and local payroll tax regulations.
• Experience researching and resolving payroll tax notices and discrepancies.
• Experience performing payroll tax reconciliations and account analysis.
• Experience supporting multi-state payroll tax compliance.
• Strong analytical and problem-solving skills.
• Strong written and verbal communication skills.

Responsibilities

• Research, analyze, and resolve complex payroll tax issues and inquiries from teammates, internal business partners, tax agencies, and third-party vendors.
• Manage federal, state, and local agency notices, including investigation, documentation, response preparation, and resolution.
• Perform payroll tax reconciliations, including tax liabilities, tax payments, tax filings, unemployment tax accounts, and payroll tax balances.
• Research and resolve work state and home state taxation issues, withholding discrepancies, and jurisdictional tax matters.
• Coordinate payroll tax account registrations and maintain tax account information across federal, state, and local jurisdictions.
• Support state unemployment insurance (SUI) account maintenance, rate updates, and reconciliations.
• Review payroll tax data to ensure accurate tax calculation, withholding, reporting, and remittance.
• Assist with quarterly and annual payroll tax filing activities and validation of filing results.
• Support year-end payroll tax activities, including W-2 balancing, reconciliation, validation, and distribution.
• Experience with third party tax vendors such as ADP Smart Compliance, Ceridian Tax Service or OSV Tax Services.
• Support internal and external audits by providing documentation, reports, and supporting analysis.

Skills

Excel

VLOOKUP

Analytical

Attention to detail

Communication

Confidentiality

Multitasking

Education

Associate or Bachelor’s degree in accounting, Finance, Business Administration, Human Resources

Tools

Workday

ADP

Job description

Service Center

CSCS TX

Key Responsibilities

• Research, analyze, and resolve complex payroll tax issues and inquiries from teammates, internal business partners, tax agencies, and third-party vendors.
• Manage federal, state, and local agency notices, including investigation, documentation, response preparation, and resolution.
• Perform payroll tax reconciliations, including tax liabilities, tax payments, tax filings, unemployment tax accounts, and payroll tax balances.
• Research and resolve work state and home state taxation issues, withholding discrepancies, and jurisdictional tax matters.
• Coordinate payroll tax account registrations and maintain tax account information across federal, state, and local jurisdictions.
• Support state unemployment insurance (SUI) account maintenance, rate updates, and reconciliations.
• Review payroll tax data to ensure accurate tax calculation, withholding, reporting, and remittance.
• Assist with quarterly and annual payroll tax filing activities and validation of filing results.
• Support year-end payroll tax activities, including W-2 balancing, reconciliation, validation, and distribution.
• Experience with third party tax vendors such as ADP Smart Compliance, Ceridian Tax Service or OSV Tax Services
• Support internal and external audits by providing documentation, reports, and supporting analysis.

Required Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of payroll tax, payroll, accounting, finance, or related experience.
• Intermediate proficiency in Microsoft Excel.
• VLOOKUP EXPERIENCE NEEDED.
• Experience researching and resolving payroll tax issues and discrepancies.
• Experience reviewing and responding to payroll tax notices and agency correspondence.
• Knowledge of federal, state, and local payroll tax regulations.
• Experience performing payroll tax reconciliations and account analysis.
• Experience supporting multi-state payroll tax compliance.
• Strong analytical and problem-solving skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

• Associate or bachelor’s degree in accounting, Finance, Business Administration, Human Resources, or a related field.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience with Workday, ADP, or other enterprise payroll and tax systems.
• Experience supporting state unemployment tax administration and registrations.
• Experience supporting year-end payroll tax processing and W-2 reconciliation activities.
• Experience working in a multi-state payroll environment.

Knowledge, Skills & Abilities

• Knowledge of federal, state, and local payroll tax regulations and compliance requirements.
• Understanding of payroll tax deposits, filings, reconciliations, and agency processes.
• Knowledge of work state and home state taxation requirements.
• Ability to analyze and interpret payroll tax data, filings, notices, and reports.
• Strong investigative and root-cause analysis skills.
• Ability to identify issues, develop solutions, and implement corrective actions.
• Strong customer service and business partnership skills.
• Continuous improvement mindset with a focus on accuracy, compliance, and operational excellence.

Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.

Must be eligible to work in the U.S. with no restrictions.