Payroll Tax Specialist

Every.io; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

Every is reimagining back-office operations for startups. We seek a Payroll Tax Specialist to ensure accurate, timely, and compliant payroll tax operations across states and jurisdictions.

The role blends hands-on payroll with deep knowledge of employer tax requirements, registrations, notices, and quarterly/year-end filings. You’ll partner with Payroll, HR, Finance, and external vendors to ensure accurate tax setup and reporting, advise on moves and nexus, and support audits and year-end

Qualifications

• 2+ years of payroll experience with multi-state exposure.
• 3+ years of payroll tax experience (registrations, filings, notices, reconciliations).
• Strong understanding of federal, state, and local payroll tax rules.
• Experience with payroll systems (ADP, Paychex, Gusto, Workday, UKG, etc.).

Responsibilities

• Maintain compliance with federal, state, and local payroll tax regulations.
• Monitor changes affecting payroll tax obligations.
• Ensure accurate calculation, withholding, and remittance of payroll taxes.
• Review payroll runs for tax accuracy across multi-state/local setups.
• Partner with Payroll, HR, Finance, and vendors on tax setups and reporting.
• Assist with audits, data requests, and compliance reviews.
• Prepare and file quarterly/annual payroll tax returns and reconciliations.
• Support W-2 and 1099 year-end processes.

Skills

Payroll experience

Regulatory compliance

Attention to detail

Documentation

Cross-functional collaboration

Tools

ADP

Paychex

Gusto

Workday

UKG

Job description

About Every

At Every we're reimagining back-office operations for startups. Our platform simplifies finance, compliance, HR, and more - helping founders stay focused on building, not paperwork. We offer everything a startup needs in one place: Banking, Cards, Bill Payments, Bookkeeping, Tax, HR, Payroll, and Benefits-all with 10x better workflows using AI. We're a Series A startup backed by YC and Redpoint Ventures (Instacart, Stripe, Ramp), growing fast, and building a world-class team.

About the role

The Payroll Tax Specialist is responsible for ensuring accurate, timely, and compliant

payroll tax operations across multiple states and jurisdictions. This role blends hands-on

payroll experience with deep knowledge of employer tax requirements, account

registrations, notice resolution, and quarterly/year-end filings. The ideal candidate is detail-oriented, deadline-driven, and comfortable navigating federal, state, and local tax

agencies.

What You’ll Do

Payroll Tax Compliance

• Maintain compliance with federal, state, and local payroll tax regulations.
• Monitor legislative and regulatory changes affecting employer payroll tax obligations.
• Ensure accurate calculation, withholding, and remittance of payroll taxes.
• Review payroll runs for tax accuracy, including multi-state and local tax setups.

Cross-Functional Support

• Partner with Payroll, HR, Finance, and external vendors to ensure accurate tax setup and reporting.
• Provide guidance on tax impacts related to employee moves, remote work, nexus, and multi-state operations.
• Assist with audits, data requests, and compliance reviews.

Tax Filings & Reconciliations

• Prepare, review, and file quarterly and annual payroll tax returns (941, 940, state withholding, SUTA, local returns).
• Reconcile payroll tax liabilities to agency filings and internal payroll reports.
• Support W-2 and 1099 year-end processes, including corrections and amendments.

Registration & Account Management

• Register new employer tax accounts (SUTA, withholding, local tax agencies, specialty programs).
• Manage updates to existing accounts (address changes, POA submissions, rate updates, ownership changes).

You’re a Great Fit If You Have:

• 2+ years of payroll experience with exposure to multi-state payroll.
• 3+ years of payroll tax experience (registrations, filings, notices, reconciliations).
• Strong understanding of federal, state, and local payroll tax rules.
• Experience with payroll systems (ADP, Paychex, Gusto, Workday, UKG, etc.).
• Proficiency in reading and interpreting tax notices and agency guidance.
• High attention to detail, accuracy, and documentation.

Bonus Points:

• Experience with high-volume or multi-EIN environments.
• Familiarity with PEO, ASO, or hybrid employer structures.
• Knowledge of specialty programs (SUI rate changes, disability programs, paid family leave, local occupational taxes).
• Prior experience communicating with IRS, SSA, and state/local tax agencies.