Payroll Tax Specialist

Siemens Healthineers AG; Malvern (Chester County); On-site; USD 105,000 - 145,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Disability insurance

Paid time off

Paid parking/public transportation

Job summary

Siemens Healthineers AG in the United States is seeking a Payroll Tax Accountant with 5+ years of full-cycle payroll experience to oversee US and Canada payroll, tax filings, and reporting. You will work with external vendors and ERP systems to ensure accurate payroll costs and regulatory compliance.

The role emphasizes process improvements, audits, and cross-functional collaboration with Payroll, Finance, HR, and external agencies, with a robust benefits package and competitive base pay.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 3-5 years of payroll tax, payroll accounting, or related accounting experience.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience reconciling payroll tax filings.
• Proficiency in Microsoft Excel and payroll systems.
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and commitment to accuracy.

Responsibilities

• Ensure timely remittance of payroll taxes and related payments.
• Monitor compliance with payroll tax regulations and reporting requirements.
• Research and interpret payroll tax laws and regulatory changes to assess business impact.
• Maintain tax accounts and registrations across all applicable jurisdictions.
• Perform regular reconciliations of payroll tax accounts, general ledger accounts, and payroll records.
• Investigate and resolve tax variances, discrepancies, notices, and agency inquiries.
• Partner with Payroll and Finance teams to ensure accurate accounting of payroll tax liabilities and expenses.
• Support month-end, quarter-end, and year-end close activities related to payroll taxes.
• Prepare schedules, documentation, and reports to support internal and external audits.
• Respond to tax authority notices and coordinate resolutions with government agencies.
• Assist in year-end reporting activities, including W-2 processing and reconciliation.
• Maintain accurate records and documentation to support compliance requirements.
• Identify opportunities to improve payroll tax processes, controls, and efficiencies.
• Participate in payroll system implementations, upgrades, testing, and process enhancements.
• Collaborate with payroll vendors and internal stakeholders to resolve tax-related issues.
• Develop and maintain standard operating procedures and process documentation.
• Serve as a subject matter expert for payroll tax matters.
• Provide guidance to Payroll, HR, Finance, and employees regarding payroll tax questions.
• Support multi-state payroll operations and employee mobility tax considerations.

Skills

Analytical skills

Problem solving

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting, Finance, or related field

CPP designation (preferred)

Tools

Workday

Dayforce

SAP

Excel

Job description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

We are seeking a Payroll Accountant with strong expertise in US and Canada payroll processes, payroll accounting, tax compliance, and advanced reporting. The ideal candidate will have 5+ years of experience in full-cycle payroll accounting and payroll operations, with proven ability to manage outsourced vendors and support financial audits. Experience with Workday, Ceridian Dayforce, SAP, or similar ERP systems is highly preferred, along with the ability to drive process improvements and financial accuracy. You will play a key role in ensuring proper payroll accounting, tax filings, and reconciliations, contributing to the integrity of financial reporting

The Payroll Tax Accountant is responsible for ensuring the accurate calculation, reporting, reconciliation, and remittance of federal, state, and local payroll taxes. This role partners closely with Payroll, Finance, Human Resources, and external agencies to maintain compliance with payroll tax regulations while supporting payroll operations and tax-related initiatives. The Payroll Tax Accountant monitors legislative changes, resolves tax discrepancies, and ensures timely tax filings and payments.

Key Responsibilities

Payroll Tax Compliance

• Ensure timely and accurate remittance of payroll taxes and related payments.
• Monitor compliance with payroll tax regulations and reporting requirements.
• Research and interpret payroll tax laws and regulatory changes to assess business impact.
• Maintain tax accounts and registrations across all applicable jurisdictions.

Payroll Tax Accounting & Reconciliation

• Perform regular reconciliations of payroll tax accounts, general ledger accounts, and payroll records.
• Investigate and resolve tax variances, discrepancies, notices, and agency inquiries.
• Partner with Payroll and Finance teams to ensure accurate accounting of payroll tax liabilities and expenses.
• Support month-end, quarter-end, and year-end close activities related to payroll taxes.

Audit & Reporting

• Prepare schedules, documentation, and reports to support internal and external audits.
• Respond to tax authority notices and coordinate resolutions with government agencies.
• Assist in year-end reporting activities, including W-2 processing and reconciliation.
• Maintain accurate records and documentation to support compliance requirements.

Process Improvement & System Support

• Identify opportunities to improve payroll tax processes, controls, and efficiencies.
• Participate in payroll system implementations, upgrades, testing, and process enhancements.
• Collaborate with payroll vendors and internal stakeholders to resolve tax-related issues.
• Develop and maintain standard operating procedures and process documentation.

Stakeholder Partnership

• Serve as a subject matter expert for payroll tax matters.
• Provide guidance to Payroll, HR, Finance, and employees regarding payroll tax questions.
• Support multi-state payroll operations and employee mobility tax considerations.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 3-5 years of payroll tax, payroll accounting, or related accounting experience.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience reconciling payroll tax filings.
• Proficiency in Microsoft Excel and payroll systems.
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and commitment to accuracy.

Preferred

• Certified Payroll Professional (CPP) designation.
• Experience with Workday, Dayforce, SAP.
• Experience supporting multi-state payroll operations.
• Public accounting, tax, or payroll compliance experience.Knowledge of international payroll tax practices.

Key Competencies

• Payroll Tax Compliance
• Tax Research and Analysis
• Account Reconciliation
• Financial Reporting
• Audit Support
• Regulatory Knowledge
• Process Improvement
• Attention to Detail
• Problem Solving
• Cross-Functional Collaboration
• Communication Skills
• Data Integrity and Confidentiality

This role is ideal for a detail-oriented accounting professional with expertise in payroll tax compliance and a passion for ensuring accurate, efficient, and compliant payroll operations.

Who we are

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

The base pay range for this position is:

$105,150 - $144,584

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.

Equal Employment Opportunity Statement

Siemens Healthineers is an Equal Opportunity and Aff1? Correction: "Siemens Healthineers is an Equal Opportunity and Aff1? Let's correct: The text should be: "Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law."

EEO is the Law

Applicants and employees are protected under Federal law from discrimination.

Reasonable Accommodations

Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.

California Privacy Notice

California residents have the right to receive additional notices about their personal information.

Export Control

A successful candidate must be able to work with controlled technology in accordance with US export control law. It is Siemens Healthineers' policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.

Data Privacy

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we do not accept CVs via email.

To all recruitment agencies

Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes.