Cross-Border Mobility Operations Coordinator NAM

Siemens Healthineers in; Malvern (Chester County); On-site; USD 90,000 - 124,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term and short-term disability

Paid parking/public transportation

Paid time off

Paid sick and safe time

Job summary

Siemens Healthineers AG in Malvern, PA, is seeking a Cross-border Mobility Operations Coordinator to manage end-to-end tax payments, reconciliations, and employee reimbursements for an internationally mobile US/Canada workforce. This hands-on role requires collaboration with payroll, accounting, and external providers to ensure compliant, efficient mobility tax operations.

You will document workflows, support knowledge transfer, and help insource activities as the mobility function evolves,

Qualifications

• Experience in global mobility, expatriate tax, international employee taxation, or international assignment operations.
• Knowledge of mobility concepts such as tax equalization, international assignments, business travelers, tax payments/refunds, settlements.
• Hands-on experience with payments, reconciliations, tax notices, and employee transactions.
• Experience partnering with Payroll, Accounting, Finance, HR Operations, Global Mobility or external providers.
• Strong attention to detail, organization, and ability to manage multiple cases and deadlines.
• Ability to adapt in evolving environments and improve processes.
• Proficiency with Excel and familiarity with case-management or workflow platforms.

Responsibilities

• Coordinate U.S. and Canadian mobility tax payments, refunds, reimbursements, collections, and reconciliations.
• Review and resolve tax notices, with follow-up and payment activity.
• Support tax equalization and tax adequacy, maintain case tracking and documentation.
• Partner with Payroll, Accounting, Finance, HR Operations, and external providers to resolve cross-border mobility cases.
• Process and reconcile mobility-related invoices; support timely billing and payments.
• Participate in knowledge transfer and process transition; document workflows and controls.
• Identify opportunities to improve and streamline processes as the mobility model evolves.

Skills

Global mobility

Expat tax

International tax

Payments & reconciliations

Cross-functional partnership

Documentation & controls

Excel proficiency

Job description

Cross-Border Mobility Operations Coordinator, North America

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

The Cross-border Mobility Operations Coordinator NAM is responsible for executing and managing end-to-end tax payment, reconciliation, and employee reimbursement processes for international workforce (with focus on the United States and Canada), including invoicing and billing and for managing HRMS workflow for international workforce. This role ensures compliance with tax regulations, accurate financial tracking, and effective coordination with external and internal partners (e.g. tax providers, global mobility providers, payroll, accounting, finance etc.). The position requires strong operational discipline, attention to detail, and ownership of tracking and reporting across multiple tax-related workflows. This new role will support the insourcing of selected currently outsourced activities into Siemens Healthineers, including knowledge transfer and implementation.

The Opportunity

We are seeking a Cross-Border Mobility Operations Coordinator to support tax and operational processes for our internationally mobile workforce, primarily across the United States and Canada.

This is a hands‑on role for someone with experience in global mobility, expatriate/international employee taxation, or international assignment operations. You will help transition selected mobility activities into Siemens Healthineers, participate in knowledge transfer, establish effective processes and controls, and take ownership of ongoing mobility tax operations.

What You'll Do

• Coordinate U.S. and Canadian mobility tax payments, refunds, employee reimbursements, collections, and reconciliations.
• Review and coordinate resolution of tax notices, including required follow‑up and payment activity.
• Support tax equalization and tax adequacy processes and maintain accurate case tracking and documentation.
• Partner with Payroll, Accounting, Finance, HR Operations, external tax providers, and other stakeholders to resolve cross‑border mobility cases.
• Process and reconcile mobility‑related invoices and support timely billing and payments.
• Participate in knowledge transfer and process transition, helping document workflows and establish appropriate tracking and controls.
• Identify opportunities to improve and streamline processes as the mobility operations model evolves.

What You Bring

• Experience in global mobility, expatriate tax, international employee taxation, international assignment operations, or a closely related area.
• Working knowledge of mobility concepts such as tax equalization, international assignments, business travelers, tax payments/refunds, and employee settlements.
• Hands‑on experience with operational processes involving payments, reconciliations, tax notices, employee transactions, or similar financially sensitive activity.
• Experience partnering across functions such as Payroll, Accounting, Finance, HR Operations, Global Mobility, and/or external tax providers.
• Strong attention to detail, organizational skills, and ability to manage multiple cases and deadlines accurately.
• Ability to work in an evolving environment and help build, document, and improve processes.
• Proficiency with Excel and comfort working with case‑management, workflow, or external provider platforms.

Preferred

• Experience supporting internationally mobile employees in the U.S. and/or Canada.
• Experience within a global mobility tax provider, professional services firm, corporate mobility team, or shared‑services environment.
• Exposure to the IRS, CRA, ServiceNow, tax‑provider platforms, or Power BI.
• Experience supporting a knowledge‑transfer, process‑transition, or insourcing initiative.

Why This Role

This is an opportunity to combine global mobility knowledge with hands‑on operations and process improvement. You'll help bring important cross‑border mobility processes in‑house while contributing to how the function is built and improved for the future.

Who we are

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision‑making and treatment pathways.

How we work

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

Benefits:

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan
• life insurance
• long‑term and short‑term disability insurance
• paid parking/public transportation
• paid time off
• paid sick and safe time

The base pay range for this position is: $90,210 - $124,036

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

Equal Employment Opportunity Statement

Siemens Healthineers is an Equal Opportunity and Afformative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, click here.

Reasonable Accommodations

Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.

California Privacy Notice

California residents have the right to receive additional notices about their personal information. To learn more, click here.

Export Control

“A successful candidate must be able to work with controlled technology in accordance with US export control law.” “It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.”

Data Privacy

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