Payroll Tax Manager

First Student; Columbus (OH); Remote; USD 85,000 - 103,000; Full time

Job summary

A leading company in the transportation industry is seeking a Payroll Tax Manager to ensure payroll tax accuracy and compliance. This role involves managing a team, overseeing tax compliance across multiple states, and developing payroll tax procedures. The ideal candidate will have extensive experience in payroll tax leadership and a degree in a relevant field, contributing to a culture of growth and diversity.

Benefits

Competitive compensation

Health initiatives

401(k)

Paid holidays/vacation

Opportunities for growth

Extensive training

Commitment to diversity and inclusion

Qualifications

• 6+ years’ experience in payroll tax or 10+ years in payroll tax field.
• Experience with payroll taxes in at least 30+ states.
• 5+ years’ experience in payroll tax leadership.

Responsibilities

• Oversee tax compliance requirements and confidentiality for the payroll tax team.
• Ensure payroll tax liabilities and filings are accurate and timely.
• Manage quarterly tax close and annual W-2/W-2c processes.

Skills

Payroll tax compliance

Leadership

Data integrity

Customer service

Education

Bachelor’s Degree in Accounting, Finance, Business Administration

Tools

Workday

SmartCompliance

Job description

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About First Student

First Student is a family of 60,000+ employees who safely transport over 5 million students and passengers daily. Our brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. We prioritize safety and innovation, implementing advanced training and technology in the transportation industry.

Position: Payroll Manager - Remote US

The Payroll Tax Manager ensures payroll tax accuracy and compliance with federal, state, and local regulations. The role involves leading 1-2 Payroll Tax Specialists and serving as the primary tax subject matter expert.

Key Responsibilities

1. Oversee tax compliance requirements, regulations, and confidentiality for the payroll tax team.
2. Ensure all payroll tax liabilities and filings are accurate and timely across federal, state, and local levels.
3. Manage quarterly tax close and annual W-2/W-2c processes.
4. Maintain and develop payroll tax procedures and policies, understanding their impact on other departments.
5. Collaborate with third-party payroll tax system providers to ensure system stability.
6. Establish standardized payroll approval processes for calculations and reconciliations.
7. Develop policies for payroll compliance across multiple states.
8. Maintain data integrity through queries, analysis, and audits.
9. Handle special requests, including complex bonuses and stock distributions.
10. Prepare reports for regulatory agencies and stay updated on relevant laws.
11. Partner with Legal on employee compliance and legal cases.
12. Review and improve payroll, benefits, and tax procedures.
13. Generate management reports on payroll metrics.
14. Resolve payroll discrepancies promptly.
15. Provide customer service for payroll issues.
16. Coach and develop payroll team members, promoting cross-training.
17. Ensure compliance with SOX and internal controls.

Qualifications

1. Bachelor’s Degree in Accounting, Finance, Business Administration, or related field plus 6+ years’ experience in payroll tax or 10+ years in payroll tax field.
2. Experience with payroll taxes in at least 30+ states.
3. 5+ years’ experience in payroll tax leadership.
4. 5+ years' experience with Workday software.
5. Preferred: experience with third-party compliance tools like SmartCompliance and certifications such as FPC or CPP.

Additional Details

Salary Range: $85,000 - 103,000

Schedule: Monday - Friday, 8AM - 5PM, within Eastern or Central Time zones.

Benefits and Culture

We offer competitive compensation, health initiatives, 401(k), paid holidays/vacation, opportunities for growth, extensive training, and a commitment to diversity and inclusion. Join us to make a positive community impact and advance your career.