Payroll Systems & Tax Manager

Openkrill; United States; Remote; USD 120,000 - 150,000; Full time

Benefits offered by this job

Remote work from the Philippines

Night Shift Premium

HMO Coverage

Paid Time Off

Career Growth

Stability

Job summary

Career Team is seeking a Payroll Systems & Tax Manager to lead US multi-state payroll and tax compliance while scaling a PH-based payroll team. This senior, people‑minded role reports to the VP of Human Resources and drives end-to-end payroll accuracy across 15+ US states.

You’ll own ADP Workforce Now expertise, manage tax registrations, and deliver executive reports to the C-suite. The position is 100% remote from the Philippines with night shift premiums and a strong commitment to growth and

Qualifications

• 8+ years of US multi-state payroll experience with at least 3 years in leadership.
• Experience building or scaling a Philippines-based payroll team.
• Deep expertise in US multi-state tax compliance (SUTA/FUTA, FICA, W‑2/W‑3).
• Advanced Excel skills for large data sets and modelling.
• Excellent written and verbal English for US‑based stakeholders.
• Bachelor’s degree in Accounting, Finance, or related field.
• Comfort working night shift 10:00 PM – 7:00 AM PHST to align with US business hours.

Responsibilities

• Supervise, mentor, and develop a Philippines‑based payroll team.
• Oversee full payroll lifecycle across 15+ US states.
• Lead withholding, filing, and reconciliation for state taxes.
• Own ADP Workforce Now and ensure system integrity.
• Register new state tax IDs and manage compliance obligations.
• Lead responses to federal/state tax notices and year-end reconciliations.
• Deliver payroll and compliance reporting to the C‑suite.
• Drive automation and scalable, audit‑ready payroll processes.

Skills

Advanced Excel proficiency

English communication

US multi-state payroll experience

Leading payroll team

Payroll systems knowledge

Education

Bachelor’s degree in Accounting/Finance

Tools

ADP Workforce Now

Kronos/UKG

Job description

About Career Team

Career Team is a US-based organization on a mission to connect great talent with great opportunity. With a growing footprint spanning 15+ US states, we operate with precision, purpose, and a relentless drive to do things differently. Our Philippines-based team is a core part of how we deliver excellence globally — and this role sits at the heart of it.

About Career Team:Founded in 1996, Career Team is socially conscious organization that seeks to close the nation’s opportunity divide through government-funded workforce development programs designed to help individuals get the skills, knowledge, and resources needed to obtain quality employment. In addition to administering these programs, Career Team develops and leverages cutting-edge software tools to ignite transformative change within the workforce development industry. Career Team is revolutionizing the operational landscape for workforce development professionals through its Career Edge platform, which includes state-of-the‑art job training tools and advanced case management systems. For more information see www.careeredge.com and www.careerteam.com.

The Opportunity

We are hiring a Payroll Systems & Tax Manager to lead our payroll operations from the Philippines. This is a senior‑level, people‑first, technically demanding role — and we are looking for someone who is genuinely excited by all three of those things.

You will be our ultimate authority on US multi‑state payroll and tax compliance, while simultaneously leading and scaling a dedicated PH‑based payroll team. You will report directly to the VP of Human Resources and serve as a key advisor to the C‑suite.

What we Offer

• 100% Remote

  Work from anywhere in the Philippines

• Night Shift Premium

  Competitive Night Shift Differential; 10:00 PM – 7:00 AM PHST. We recognize this commitment and compensate accordingly.

• HMO Coverage

  Premium health insurance with options to add dependents

• Paid Time Off

  15 accrued PTO days + Philippine public holidays

• Career Growth

  Clear path for advancement within a scaling US organization

• Stability

  Full‑time employment with a US‑based company operating across 15+ states

Your Responsibilities

• Team Leadership: Supervise, mentor, and develop a Philippines‑based payroll team. You are building a high‑performance function from the ground up — hiring, structuring, and coaching are central to this role.
• End-to-End Payroll Oversight: Manage the full payroll lifecycle across 15+ US states, serving as the final escalation point for complex tax and systems issues.
• Multi-State Tax Compliance: Lead withholding, filing, and reconciliation across all state jurisdictions, including SUTA/FUTA, FICA, and local tax nexus management.
• Payroll Systems Ownership: Serve as Subject Matter Expert for ADP Workforce Now (or equivalent platform), ensuring system integrity, integration, and continuous optimization.
• Tax Registration & Filings: Manage registration of new state tax IDs and oversee all compliance obligations across a growing US footprint.
• Audit & Notice Management: Lead responses to all federal and state tax notices, garnishments, and year‑end reconciliations including W‑2/W‑3 processing.
• Executive Reporting: Deliver accurate, timely payroll and compliance reporting to the C‑suite, including 401(k) contributions, audit status, and trend analysis.
• Process Improvement: Drive the shift from manual, reactive payroll processing to automated, scalable, and audit‑ready operations.

What We’re Looking For

Required

• 8+ years of US multi‑state payroll experience, with at least 3 years in a people leadership role
• Demonstrated experience building, structuring, or scaling a Philippines‑based payroll team
• Deep expertise in US multi‑state tax compliance (SUTA/FUTA, FICA, W‑2/W‑3, state nexus) — multi‑state experience is non‑negotiable
• Advanced Excel proficiency: Pivot Tables, VLOOKUPs, Macros, Power Query, and large‑dataset modeling
• Excellent written and verbal English communication skills, with the ability to translate complex tax topics for US‑based stakeholders
• Bachelor’s degree in Accounting, Finance, or a related field
• Comfort and commitment working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central business hours

Preferred (Nice to Have)

• Experience with ADP Workforce Now, Kronos/UKG, or comparable enterprise payroll platforms
• Certified Payroll Professional (CPP) designation
• Experience managing 401(k) reporting, garnishments, and multi‑entity payroll environments

Team and Reporting Structure

This role reports directly to the VP of Human Resources. You will lead a dedicated Philippines‑based payroll team and collaborate closely with US‑based Finance, HR, and Operations leadership.

The ideal candidate may be stepping into an existing team or building one — either way, you will have a direct hand in shaping its structure, culture, and capabilities.

Career Team’s outstanding record has resulted in numerous honors, including:

• Named by Inc. Magazine as one of America’s 500 fastest growing privately held companies
• Recipient of the US Chamber of Commerce Blue Chip Enterprise Award for innovation
• Featured by 60 Minutes, CNN, Money Magazine, Inc. Magazine and the British Broadcasting Network as an innovative, government funded solutions program
• Invited to the White House after being cited by the National Welfare‑to‑Work Partnership and National Alliance of Business as a top 10 US training provider

Career Team is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Background Check Requirements. Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for the position.