Payroll Support Coordinator

Baker Group; Des Moines (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

Baker Group is seeking a Payroll Support Coordinator to provide administrative and operational support to the Payroll Department. You will maintain employee data, prepare reports, and coordinate payroll support functions without directly processing payroll.

The role partners with Payroll, HR, Accounting, and Operations to ensure accurate, compliant records. Strong attention to detail and confidentiality are essential for success.

Qualifications

• Associate degree in Business Administration, Accounting, HR or related field preferred, or equivalent experience.
• One to three years of payroll support, HR, accounting, or administrative experience preferred.
• Experience with ADP Workforce Now (or similar HCM system) and Microsoft Office, including Excel, preferred.

Responsibilities

• Partner with Payroll, HR, Accounting, and Operations to maintain accurate employee records.
• Respond to employee and management questions regarding payroll records, wage updates, and employee information.
• Maintain confidentiality of employee and payroll information at all times.
• Identify opportunities to improve payroll administrative processes and documentation.

Skills

Payroll support

ADP Workforce Now

Excel

Microsoft Office

Confidentiality

Attention to detail

Communication

Analytical

Problem solving

Education

Associate degree in Business Administration, Accounting, HR or related field

Equivalent experience

Tools

ADP Workforce Now

Microsoft Excel

Office suite

Job description

New Opportunity Alert! Be a Key Player in Our Growing Payroll Team!

Position Summary

The Payroll Support Coordinator provides administrative and operational support to the Payroll Department by maintaining employee data, preparing reports, and coordinating payroll support functions. This position works closely with Payroll, Human Resources, Accounting, and Operations to ensure employee information is accurate and compliant. This position does not process payroll.

Essential Functions And Responsibilities

The following duties are typical for this job. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

Collaboration & Support

• Partner with Payroll, Human Resources, Accounting, and Operations to maintain accurate employee records.
• Respond to employee and management questions regarding payroll records, wage updates, and employee information.
• Maintain strict confidentiality of employee and payroll information.
• Identify opportunities to improve payroll administrative processes and documentation.
• Assist with special projects and other payroll support responsibilities as assigned.

Employee Data Management

• Set up all new hires in ADP and ensure employee information is entered accurately and completely.
• Review the Daily New Hire Report to verify employee records and resolve discrepancies.
• Process approved employee wage changes.
• Update non-union job assignments and wage changes within ADP.
• Process union employee terminations and maintain accurate employee records.

Reporting & Compliance

• Maintain the OCIP (Owner Controlled Insurance Program) Report.
• Generate and distribute the Weekly Labor Hours Report and serve as backup support as needed.
• Assist with payroll-related reporting, audits, and data reconciliation.
• Maintain payroll documentation and support compliance with company policies and applicable regulations.
• Prepare and submit monthly union dues payments for applicable locals.

Minimum Education & Experience Required To Perform Essential Functions

• Associate degree in Business Administration, Accounting, Human Resources, or related field preferred, or equivalent experience.
• One to three years of payroll support, HR, accounting, or administrative experience preferred.
• Experience with ADP Workforce Now (or similar HCM system) and Microsoft Office, including Excel, preferred

CAREER GROWTH OPPORTUNITY

We are committed to developing our Payroll team by providing opportunities for career growth, skill development, and specialized training. Advancement is based on business needs, individual performance, demonstrated competencies, and position availability.

Mental And Physical Competencies Required To Perform Essental Functions

• Strong attention to detail, organizational, communication, analytical, and problem-solving skills.
• Ability to maintain confidentiality
• Ability to effectively communicate with employees at all levels of the Company
• High degree of collaboration

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs
• Ability to lift 10 pounds occasionally

EQUIPMENT/TOOLS

• Laptop Computer

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.