Payroll Supervisor - Accounting Supervisor Principal

State of Minnesota; Minnesota; Hybrid; USD 70,000 - 102,000; Full time

Job summary

An established industry player seeks a Payroll Supervisor to lead the Payroll Department, ensuring accurate payroll processing for over 4,000 employees. This role involves directing staff, managing payroll activities, and collaborating with various departments to uphold fiscal integrity. The ideal candidate will have strong leadership skills, a background in payroll processing, and a commitment to equity and inclusion. Join a team dedicated to making a difference in the lives of Minnesotans while enjoying a supportive work environment that values personal and professional growth. This position offers the flexibility of telework while requiring occasional office attendance.

Benefits

Paid vacation and sick leave

12 paid holidays each year

Low-cost medical, dental, vision, and prescription drug plans

Employer paid life insurance

Short-term and long-term disability insurance

Tax-free expense accounts for health and dependent care

Employee Assistance Program (EAP)

Training and professional development opportunities

Federal Public Service Loan Forgiveness Program

Qualifications

• 3+ years of payroll experience with leadership roles.
• Advanced knowledge of payroll processing and accounting systems.

Responsibilities

• Supervise payroll staff and ensure accurate payroll processing.
• Represent the department in meetings related to payroll matters.

Skills

Leadership experience

Payroll processing

Fiscal data analysis

Customer service

Communication skills

Education

Bachelor's Degree in Accounting or related field

Tools

Oracle/PeopleSoft

SEMA4

SWIFT

Job description

Payroll Supervisor - Accounting Supervisor Principal

When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.

Working Title: Payroll Supervisor
Job Class: Accounting Supervisor Principal
Agency: Human Services Dept

• Job ID: 83621
• Location: Statewide
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 01/28/2025
• Closing Date: 02/11/2025
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office MMA
• Division/Unit: DHS-Payroll / Hum Res DCT Mgr 3
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes - for events, meetings, and on-site as needed
• Salary Range: $33.61 - $48.66 / hourly; $70,177 - $101,602 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 216 - Middle Management Association/MMA

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

***This position is primarily Telework with a need to occasionally travel to attend meetings in the office. This team is currently teleworking; however, this may change in the future with notice. Telework (Within Minnesota or Neighboring States) ***

Job Summary

This position exists to supervise and direct the staff of the Payroll Department at Direct Care and Treatment (DCT). In addition to being the payroll processing and SEMA4 subject matter expert within the agency, this position is the department’s specialist in designing, implementing, and administering all payroll activities for over 4,000 employees across DCT. The incumbent prioritizes and directs the work of the payroll staff to ensure payroll deadlines are met, policies/procedures/rules are followed, and employees are paid accurately according to union contracts and other labor agreements.

Represents the DCT Payroll department in meetings with MMB and Legislative, Internal and Federal Auditors related to payroll matters. Directs the policies and operations of the Payroll Department and works closely with other professionals inside (Human Resources) and outside (Minnesota Management and Budget) the department to ensure the highest degree of fiscal integrity while maintaining a high standard of customer service.

Qualifications

Minimum Qualifications

Demonstrated leadership experience*

*Leadership experience can include:

· Experience as a supervisor, lead worker, team lead, project lead;

· Completion of a State of Minnesota leadership program (e.g. ELI, L4);

· A paid/unpaid position leading a program or chairing a committee (e.g. ERG) - experience must include:

o 1+ year of experience identifying issues, goals and strategic actions

o 100+ hours per year time commitment

AND

Three (3) years of work experience in payroll interpreting and analyzing fiscal data.

• Advanced knowledge of payroll processing and coordination
• Experience maintaining payroll records and preparing reports along with balancing payroll accounts and preparing journal entries
• Experience working in a large accounting system such as Oracle/PeopleSoft based systems
• Experience computing employee overtime and vacation pay and processing payroll deduction and garnishments

***A Bachelor’s Degree or higher in Accounting or related field may substitute for 1 year of experience.***

Preferred Qualifications

• Thorough knowledge of governmental accounting and the Statewide Integrated Financial Tools (SWIFT) and SEMA4
• Excellent oral and written communication skills sufficient to effectively coordinate, develop and train end users.
• Ability to provide prompt customer service.
• Demonstrated working knowledge of statutes, policies and procedures pertaining to payroll, union contracts, deductions, direct deposits, labor distribution and leave accounting processes.
• Ability to read and comprehend policies, laws, statutes, rules, etc., sufficient to interpret and apply them to resolve problems that may require procedural changes.
• Variety of experiences working effectively with others from different backgrounds and cultures.
• Ability to identify, troubleshoot and report system problems.
• BA Degree in Accounting or related field.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Zong Thao at [e-mail] .

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.