Payroll Supervisor

Archway-Management

South Euclid (OH)

On-site

USD 65,000 - 90,000

Full time

14 days+

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Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Parental leave

Retirement plan

Vision insurance

Job summary

Archway-Management in the United States is seeking a Payroll Supervisor/Manager with strong attention to detail to oversee bi-weekly payroll for 850+ employees across multiple facilities and states. This role ensures tax compliance, accurate deductions, and timely reporting while partnering with HR and leadership.

The ideal candidate brings leadership, excellent communication, and a track record of managing complex payroll operations within fast-paced environments. In-person work location.

Qualifications

College degree in Business, Accounting, Finance, Human Resources, or related field or equivalent experience.
Strong payroll knowledge and experience managing complex payroll operations.
Experience with multi-state payroll, payroll tax compliance, deductions, garnishments, benefits, and year-end reporting.
Strong management, leadership, organizational, and problem-solving skills.
Excellent verbal, written, and interpersonal communication skills with employees, leadership, vendors, and agencies.

Responsibilities

Process bi-weekly payroll for 850+ employees across facilities and states, ensuring on-time payments.
Ensure accurate calculation of wages, overtime, tax withholdings, deductions and other components.
Review timesheets, hours, and inputs to ensure timely and accurate processing.
Manage daily hours for all facilities, including adjustments and time entry.
Process and maintain direct deposits and payroll adjustments.
Address employee payroll questions and resolve discrepancies promptly.
Handle deductions including 401(k), HSA, garnishments, PTO, leaves, and FMLA.
Enter and manage multi-state tax deductions and withholdings.
Process union dues, COPE, fees, benefits deductions, shift differentials, and bonuses.
Ensure proper tax handling and tax codes are established and maintained.
Payroll Tax & Compliance: comply with federal/state/local laws, manage tax payments and returns, prepare reports, maintain audit readiness, year-end W-2/1095-C, unemployment processes.
Reporting, Billing & Vendor Management: generate and distribute payroll reports, review carrier billings, coordinate with internal and external contacts, maintain records.
Administrative: maintain organized payroll files, oversee policy adherence, support audits, and handle ad-hoc duties.

Skills

Payroll management

Multi-state payroll

Leadership

Attention to detail

Analytical skills

Communication

Problem-solving

Discretion

Education

Bachelor's degree in Business/Accounting/Finance

Job description

Join our growing company as a Payroll Supervisor/Payroll Manager!

We are seeking a highly detail-oriented and experienced Payroll Supervisor to oversee the accurate and timely processing of bi-weekly payroll for 850+ employees across multiple facilities and states. This is a critical role responsible for payroll administration, tax compliance, reporting, employee support, and ensuring that payroll practices consistently meet company, state, and federal requirements.

The ideal candidate is a knowledgeable payroll professional who thrives in a fast-paced environment, takes ownership of complex payroll matters, and brings exceptional accuracy, organization, communication, and leadership skills to the team.

Key Responsibilities:

Process bi-weekly payroll for 850+ employees, ensuring timely and accurate payment.
Ensure accurate calculation of wages, overtime, tax withholdings, deductions, and other compensation components.
Review timesheets, bonus sheets, hours, and other payroll inputs to ensure all information is received, approved, and processed accurately and on time.
Manage daily hours for all facilities, including moving hours and entering time as needed.
Process and maintain direct deposits.
Address employee payroll questions and resolve discrepancies promptly and professionally.
Process payroll adjustments, including 401(k), HSA, garnishments, terminations, PTO, unpaid leaves of absence, FMLA, and other payroll-related changes.
Enter and manage required deductions involving multi-state tax deductions and withholdings.
Process union dues, COPE, fees, health and welfare deductions, shift differentials, attendance bonuses, and other applicable payroll items.
Ensure proper tax handling and tax codes are established and maintained for employees.

Payroll Tax & Compliance

Ensure payroll practices comply with applicable federal, state, and local laws and regulations.
Manage payroll tax payments and filing of required returns.
Ensure accurate governmental reporting and compliance related to payroll taxes.
Prepare monthly, quarterly, and annual payroll and tax reports.
Maintain compliance with audit and tax requirements.
Manage year-end payroll processes, including W-2 and 1095-C preparation and distribution.
Manage third-party unemployment processes and requirements.
Monitor regulatory and policy requirements and help ensure company procedures are consistently followed.

Reporting, Billing & Vendor Management

Generate and distribute payroll reports for internal use and provide reports to appropriate personnel.
Review carrier and third-party billings for accuracy and resolve discrepancies.
Coordinate with internal departments, employees, carriers, governmental agencies, and other external contacts as necessary.
Maintain accurate payroll records, documentation, and supporting materials.

Administrative & Other Responsibilities

Maintain organized payroll files and documentation, including filing, mailing, and recordkeeping.
Provide oversight to ensure company payroll policies and procedures are consistently followed.
Support audits and provide required payroll documentation and information.
Perform other duties and responsibilities as assigned based on organizational needs.

Qualifications

College degree in Business, Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and relevant experience.
Strong payroll knowledge and demonstrated experience managing complex payroll operations.
Experience with multi-state payroll, payroll tax compliance, deductions, garnishments, benefits, and year-end reporting preferred.
Strong management, leadership, organizational, and problem-solving skills.
Excellent verbal, written, and interpersonal communication skills, with the ability to effectively interact with employees, leadership, vendors, carriers, governmental agencies, and other external contacts.
Exceptional attention to detail and commitment to accuracy.
Ability to manage confidential information with discretion and professionalism.
Strong analytical skills and the ability to investigate and resolve discrepancies efficiently.
Ability to prioritize multiple deadlines and responsibilities in a fast-paced environment.

Why This Role Matters

Payroll is more than numbers—it's about people, trust, and getting it right every time. In this role, you'll play a vital part in ensuring more than 850 employees are paid accurately and on time while helping the organization navigate complex payroll, tax, and compliance requirements.

If you are a payroll professional who takes pride in accuracy, enjoys solving complex problems, and wants to make a meaningful impact, we'd love to hear from you.

Join Archway Management as a Payroll Supervisor

to lead our payroll team with energy and precision. Your expertise will ensure our employees are paid accurately on time. Be part of a forward-thinking organization that values your skills!

Benefits: