Payroll Supervisor

Fnlogistics; Santa Fe Springs (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health insurance across Medical, Dental and Vision

401k match with immediate vesting

Weekly catered lunches

Summer Fridays Early Departure

Team bonding events

Job summary

Fnlogistics is seeking a Payroll Supervisor in Santa Fe Springs, California, to oversee payroll processing for multiple locations. This role requires significant experience in payroll administration, leadership capabilities, and expert knowledge of payroll regulations.

You will ensure compliance with federal, state, and local laws while managing a team dedicated to accurate payroll processing and addressing complex payroll issues. Benefits include comprehensive health insurance and opportunities for career growth.

Qualifications

• 5+ years of experience in payroll administration.
• 2+ years of experience in a supervisory or leadership role.
• Exceptional attention to detail and strong problem-solving skills.

Responsibilities

• Manage the end-to-end payroll process for employees.
• Oversee the timely processing of payroll transactions and employee data.
• Review and approve payroll transactions and general ledger entries.

Skills

Payroll administration

Leadership

Compliance knowledge

ADP software proficiency

Attention to detail

Education

Bachelor's degree in Accounting, Finance, Business Administration or related field

Tools

ADP payroll software

Excel

Job description

Role Overview

The Payroll Supervisor will be responsible for assisting in the oversight of the accurate and timely processing of payroll for our employees across multiple locations. This role requires expert knowledge of payroll regulations, excellent attention to detail, and strong leadership skills to manage and mentor the payroll team. The Supervisor ensures compliance with federal, state, and local laws, and acts as a key liaison between HR, Accounting, and company employees regarding all payroll matters.

Responsibilities

• The Payroll Supervisor will partner with the Senior Payroll Manager in all aspects of the Company's payroll administration and management, and ensure accurate entry/recording, processing, and ongoing auditing of its payroll and employee records databases
• Manage the end-to-end payroll process for payroll cycles for both headquarter and high volume distribution center employees using ADP.
• Ensure accurate calculation of wages, overtime, bonuses, and deductions.
• Oversee the timely and accurate processing of new hires, terminations, transfers, and changes to pay rates and employee data.
• Review and approve payroll transactions, including general ledger entries and payroll tax filings.
• Process and reconcile W-2s and other year-end payroll requirements.
• Assist with the annual open enrollment process and manage the integration of new and updated benefit enrollments into the payroll system for accurate deductions.
• Interact with all levels of management throughout the company
• Serve as liaison to ADP to address all payroll processing issues, special payroll processing requirements, and/or pursue process improvements.
• Maintain expert knowledge of federal, state, and local tax laws, and wage and hour regulations (e.g., FLSA) to ensure strict compliance.
• Prepare and submit required governmental and internal reports, including 401(k), workers' compensation, and unemployment reports.
• Handle and resolve complex payroll issues and discrepancies.Supervise, train, mentor, and evaluate the payroll staff.
• Develop and document payroll procedures and policies to improve efficiency and internal controls.
• Manage the payroll calendar and ensure all deadlines are met.
• Foster a collaborative and high-performance team environment.
• Serve as system administrator or key liaison for the payroll system.
• Identify opportunities for process automation and system optimization to enhance efficiency and accuracy.
• Coordinate with IT and HRIS teams on system upgrades, testing, and maintenance.

Role Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent practical experience)
• 5+ years of experience in payroll administration.
• 2+ years of experience in a supervisory or leadership role.
• In-depth knowledge of state and local tax regulations is a plus.
• Advanced proficiency with major payroll software platforms, ADP. Strong Excel skills (pivot tables, VLOOKUPs, etc.).
• Comprehensive understanding of US payroll tax principles, federal and state regulations, and best practices.
• Proven ability to lead, motivate, and manage a team effectively.
• Exceptional attention to detail and problem-solving abilities to identify and resolve complex payroll issues.
• Excellent written and verbal communication skills for interacting with employees, management, and external auditors.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.

Benefits

• New State-of-the-art HQ located in Beverly Hills
• Formalized career paths for continued professional growth
• Comprehensive health insurance across Medical, Dental and Vision
• 401k match, with immediate vesting upon eligibility
• Weekly catered lunches & fully-stock kitchen pantry!
• Opportunities to travel for trade shows and vendor meetings
• Summer Fridays Early Departure
• Team bonding events and programs
• Attractive employee discounts!

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and/or federal law.