Payroll Supervisor

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 81,000 - 169,000; Full time

Job summary

University of California - Los Angeles Health is seeking a Payroll Supervisor to lead complex payroll operations for Medical Center employees. You will oversee processing, analysis, reconciliation, and issue resolution across multiple facilities, supervising staff and providing SME support on systems and policies.

The role requires 8+ years in payroll or financial operations, advanced knowledge of UCPath and related systems, and strong analytical, communication, and confidentiality skills.

Qualifications

• Bachelor's degree or equivalent education/experience.
• 8+ years of progressive payroll or financial operations experience.
• Advanced knowledge of payroll processing, timekeeping, leave administration.
• Ability to interpret collective bargaining agreements, Title and Pay Plans, institutional policies.
• Ability to use enterprise payroll and timekeeping systems effectively, including UCPath and Health Business Services.
• Strong analytical skills to review payroll data, identify discrepancies, reconcile issues, and resolve complex payroll problems.
• Ability to coordinate multiple payroll activities, meet strict processing deadlines, and support payroll calendar requirements.
• Ability to guide payroll staff, support training, review complex payroll scenarios, and promote accountability in payroll operations.
• Strong communication skills to explain payroll concepts clearly to employees, department contacts, administrative staff, and cross-functional partners.
• Ability to maintain documentation, internal controls, secure records, confidentiality, and compliance with federal, state, and institutional requirements.

Responsibilities

• Lead payroll operations for UCLA Health Medical Center employees as a payroll supervisor and technical resource.
• Oversee complex payroll processing, analysis, reconciliation, and issue resolution across multiple facilities.
• Supervise payroll staff and provide subject matter expertise on systems, policies, and controls.
• Support system improvements that promote accurate and timely payroll delivery.
• Supervise staff, assign work, review complex issues, and promote timely processing.
• Process payroll activities across UCLA Health facilities with policy and deadline compliance.
• Review payroll reports to identify discrepancies and support UCPath processing.
• Reconcile payroll and accrual discrepancies between UCPath and Health Business Services timekeeping systems.
• Serve as a primary payroll resource interpreting policies, Title & Pay Plans, and collective bargaining agreements.

Skills

Payroll processing

Staff supervision

Analytical skills

Policy interpretation

Timekeeping knowledge

Communication

Confidentiality

Education

Bachelor's degree or equivalent education/experience

Tools

UCPath

Health Business Services

Job description

Description

Lead complex payroll operations for UCLA Health Medical
Center employees as a payroll supervisor and technical resource. As the Payroll
Supervisor, you will oversee highly complex payroll processing, analysis,
reconciliation, and issue resolution across multiple facilities. This role
supervises payroll staff, provides subject matter expertise on payroll systems,
University of California policies, collective bargaining agreements, payroll
controls, and confidential payroll activities, and supports system improvements
that promote accurate and timely payroll delivery.

In this role, you will:

• Supervise payroll staff by providing guidance, assigning
  work, reviewing complex payroll issues, supporting training, and promoting
  accurate and timely payroll processing.
• Perform and oversee highly complex payroll transactions, including
  retroactive adjustments, special payments, payroll transfers, leave accrual
  adjustments, compensatory time, and non-cash awards.
• Process payroll activities across UCLA Health facilities while ensuring
  compliance with policies, work rules, collective bargaining agreements, and
  processing deadlines.
• Review payroll reports and queries to identify discrepancies, resolve issues,
  and support accurate UCPath processing.
• Reconcile payroll and accrual discrepancies between UCPath and Health
  Business Services timekeeping systems.
• Serve as a primary payroll resource for departmental contacts by interpreting
  payroll policies, procedures, Title and Pay Plans, collective bargaining
  agreements, and payroll regulations.
• Provide guidance on complex payroll scenarios, exception handling, escalated
  inquiries, payroll impacts, and payroll calendar coordination.
• Support confidential payroll activities related to labor relations, including
  payroll data analysis for collective bargaining changes, pay practice
  evaluations, and contract-related cost impacts.
• Participate in payroll system and timekeeping upgrades, process reviews,
  documentation updates, training material development, audit controls, secure
  record maintenance, and cross-functional reporting needs.

Salary Range:

$80,700 to $168,500 annually

Qualifications

Required

• Bachelor's degree in a related field and/or equivalent
  combination of education and experience.
• 8 or more years of progressively responsible payroll or financial operations
  experience.
• Advanced knowledge of payroll processing, timekeeping, leave administration,
  payroll policies, and payroll regulations.
• Ability to interpret collective bargaining agreements, Title and Pay Plans,
  institutional policies, and payroll procedures.
• Ability to use enterprise payroll and timekeeping systems effectively,
  including UCPath and Health Business Services.
• Strong analytical skills to review payroll data, identify discrepancies,
  reconcile issues, and resolve complex payroll problems.
• Ability to coordinate multiple payroll activities, meet strict processing
  deadlines, and support payroll calendar requirements.
• Ability to guide payroll staff, support training, review complex payroll
  scenarios, and promote accountability in payroll operations.
• Strong communication skills to explain payroll concepts clearly to employees,
  departmental contacts, administrative staff, and cross-functional partners.
• Ability to maintain documentation, internal controls, secure records,
  confidentiality, and compliance with federal, state, and institutional
  requirements.

Preferred

• Certified Payroll Professional certification is preferred.
• Experience supporting payroll operations in a healthcare or academic
  environment is preferred.