Payroll Supervisor

Life Unlimited, Inc.; Kansas City (MO); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Life Unlimited, Inc. in Kansas City, MO, is seeking a Payroll Supervisor to lead weekly payroll, ensuring accurate payments and compliance with FLSA, FMLA, IRS, and state laws.

You will oversee a payroll team, work closely with HR and Finance, and drive process improvements. The role requires at least five years of high-volume payroll experience, strong Excel/HRIS skills, and a commitment to confidentiality.

Qualifications

• Minimum of five (5) years of payroll experience.
• Experience processing high-volume payroll.
• Strong knowledge of payroll administration, wage and hour laws, taxes, garnishments, and leave administration.
• Experience with overtime, shift differentials, holidays, incentives, and other variable pay.
• High accuracy, confidentiality, and attention to detail.
• Proficiency with Excel and payroll/HRIS software.
• Excellent verbal and written communication skills.

Responsibilities

• Supervise weekly payroll processing for all employees, ensuring accurate and timely payment of wages.
• Direct and support Payroll staff with leadership, coaching, training, and workload prioritization.
• Review payroll for accuracy including overtime, leave balances, and deductions.
• Ensure compliance with FLSA, FMLA, IRS regulations, and state payroll requirements.
• Administer payroll tax reporting, garnishments, and benefit deductions.
• Reconcile payroll registers and related accounts with Finance.
• Coordinate payroll activities for new hires, promotions, transfers, and separations.
• Provide training on payroll policies and timekeeping procedures to managers and employees.
• Monitor timekeeping system and resolve discrepancies with managers.

Skills

Payroll administration

Analytical skills

Confidentiality

Excel

HRIS software

Education

High School Diploma or Equivalent

Bachelor's degree in Accounting/Business/HR/Finance

Tools

Workforce

Proliant

UKG

ADP

Workday

Dayforce

Paycom

Sage Intacct

Job description

Summary

The Payroll Supervisor is responsible for the day-to-day supervision and administration of Life Unlimited’s payroll function, ensuring employees are paid accurately, timely, and in compliance with all applicable federal and state laws, organizational policies, and other oversight requirements. This position serves as the organization’s payroll subject matter expert and provides direct oversight of payroll operations, including weekly payroll processing, payroll compliance, timekeeping administration, payroll reporting, tax compliance, garnishments, leave administration, and employee payroll support. The Payroll Supervisor supervises the payroll team and collaborates closely with Human Resources, Finance, and operational leadership to ensure payroll processes support organizational objectives while maintaining strong internal controls.

Job Description

Job Title: Payroll Supervisor
Department: Finance
Reports To: Chief Accounting Officer
FLSA: Exempt

Basic Functions and General Responsibilities

• Supervise weekly payroll processing for all employees, ensuring accurate and timely payment of wages.
• Direct and support Payroll staff by providing leadership, coaching, training, performance management, and workload prioritization.
• Review payroll for accuracy, including overtime, shift differentials, holiday pay, incentive compensation, retroactive adjustments, leave balances, and other earnings and deductions.
• Ensure compliance with the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), IRS regulations, wage and hour laws, and all other applicable federal and state payroll requirements.
• Administer payroll tax reporting, garnishments, benefit deductions, 401(k) retirement contributions, and other required withholdings.
• Reconcile payroll registers, payroll liability accounts, benefit deductions, and payroll-related general ledger accounts in collaboration with Finance.
• Coordinate payroll activities related to new hires, promotions, transfers, compensation changes, incentive programs, and employee separations.
• Provide training and ongoing education to managers and employees regarding payroll policies, timekeeping procedures, leave administration, and payroll best practices.
• Monitor and maintain the organization's timekeeping system, identifying discrepancies and working collaboratively with department managers to resolve exceptions.
• Prepare payroll reports, labor analyses, and supporting documentation for leadership, audits, and regulatory agencies.
• Maintain payroll records and documentation in accordance with organizational policies and applicable record retention requirements.
• Assist with annual payroll activities including W-2 preparation, year‑end reconciliation, payroll tax reporting, and external audits.
• Identify opportunities to improve payroll processes, strengthen internal controls, and increase operational efficiency through automation and standardization.
• Serve as the primary payroll resource for employees, managers, Human Resources, Finance, and external agencies regarding payroll-related questions and issues.
• Participate in payroll system upgrades, testing, implementations, and process improvement initiatives.
• Perform other duties as assigned.

Physical Expectations

This position requires extended periods of sitting with some periods of walking and standing. It may also require bending, kneeling, and/or stooping and climbing stairs. An individual in this position may need to drive a vehicle to resources in the community. There may be extended periods of using a computer and/or calculator.

Working Conditions

This position operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopies, filing cabinets, and fax machines.

Qualifications

• Minimum of five (5) years of progressively responsible payroll experience, including processing high‑volume payroll.
• Experience processing payroll for a complex hourly workforce.
• Strong knowledge of payroll administration, wage and hour laws, payroll taxes, garnishments, benefit deductions, and leave administration.
• Experience administering payroll for employees with overtime, shift differentials, holiday pay, incentive compensation, and other variable pay components.
• Strong analytical, organizational, problem‑solving, and customer service skills.
• High degree of accuracy, confidentiality, and attention to detail.
• Proficiency with Microsoft Excel and payroll/timekeeping/HRIS software.
• Excellent verbal and written communication skills.
• High School Diploma or Equivalent.
• Valid driver's license and reliable transportation.
• Must receive seasonal flu vaccination.

Preferred Qualifications

• Bachelor's degree in Accounting, Business Administration, Human Resources, Finance, or a related field.
• Supervisory or team leadership experience or demonstrated leadership responsibilities in payroll operations.
• Certified Payroll Professional (CPP) designation.
• Experience with Workforce, Proliant, UKG, ADP, Workday, Dayforce, Paycom, or similar Human Capital Management systems.
• Experience with Sage Intacct or integrated payroll accounting systems.
• Experience supporting payroll and 401(k) audits and financial reconciliations.
• Experience within healthcare, behavioral health, human services, or other 24/7 operational environments.

Equal Opportunity Employer