Payroll Student Office Assistant

Indiana State University; Terre Haute (IN); On-site; USD 13,000 - 18,000; Part time

Job summary

Indiana State University is seeking a Payroll Student Office Assistant to support the payroll office with filing, scanning, and record-keeping. You will learn payroll systems, assist with visitor greeting, and help with deliveries. Flexibility in scheduling is offered to accommodate class commitments.

The role emphasizes accurate data handling, Microsoft Office proficiency, and strong customer service. High school diploma or GED required; ISU student enrolled in at least 6 credit hours.

Qualifications

• Must be enrolled as ISU student in at least 6 credit hours.
• High School diploma or GED is required or equivalently.
• Ability to learn payroll systems and maintain records.

Responsibilities

• Scan, organize, and link employee files and payroll documents in imaging software.
• Provide customer support to faculty, staff, and students on payroll questions.
• Deliver payroll-related paperwork to departments across campus.
• Assist with general administrative tasks to support payroll operations.
• Complete special projects as directed by the Payroll Director/Assistant Payroll Director.

Skills

Customer service

Microsoft Office

Verbal written communication

Attention to detail

Education

High School diploma or GED

Tools

Imaging software

Job description

Position Details

• Student Employment Enrollment Requirements: Indiana State University student enrolled in at least 6 credit hours.
• Comments to Applicants: All student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf
• Notice of Vacancy Number: ST2600299
• Job Title: Payroll Student Office Assistant
• Job Category: Regular Student Job
• Job Type: Federal Work Study Student Jobs
• Position Class Code: 82100 Student Employee
• Student Pay Grade: 999
• Hourly Wage/Salary: 11.00
• Job Summary/Basic Function: The Payroll Student Worker provides administrative support to the payroll office by assisting with general office tasks such as filing, scanning, record keeping, greeting visitors, and handling deliveries. This role supports the accuracy and efficiency of payroll operations by learning and utilizing payroll and record-keeping systems, as well as various office equipment. Additional duties may be assigned to support the needs of the department.
• Work Schedule: We work closely with students to provide flexible scheduling that accommodates their class commitments. While availability to work during the summer months is preferred, it is not required.
• Desired Start Date: 01/11/2027
• Open Date: 11/02/2026
• Close Date: 12/02/2026
• Required Relevant Education & Experience: High School diploma or GED
• Required Field(s) of Study: Indiana State University student enrolled in at least 6 credit hours.
• Preferred Relevant Education and Experience: Education: No Response; Experience: No Response
• Supervisory Responsibilities: This job has no supervisory responsibilities.
• Knowledge, Skills and Abilities: Able to adapt to change, Able to learn and retain information, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Willing to interact with students, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills
• NCAA Guidelines: All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department. No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.

Job Duties

• Scan, organize, and link employee files and payroll documents within the imaging software system to ensure accurate recordkeeping.
• Provide customer support to University faculty, staff, and students by responding to payroll-related questions and assisting with required forms and documentation.
• Deliver payroll-related paperwork to various departments across campus in a timely manner.
• Assist with general administrative and clerical tasks as needed to support payroll operations.
• Complete special projects and additional assignments as directed by the Payroll Director and/or Assistant Payroll Director.

Career Readiness Competencies

• o Critical Thinking/Problem Solving: Exercise sound reasoning to analyze issues, make decisions, and overcome problems. The individual is able to obtain, interpret, and use knowledge, facts, and data in the process, and may demonstrate originality and inventiveness.
• o Oral/Written Communications: Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization. The individual has public speaking skills; is able to express ideas to others; and can write/edit memos, letters, and complex technical reports clearly and effectively.
• o Teamwork/Collaboration: Build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints. The individual is able to work within a team structure, and can negotiate and manage conflict.
• o Digital Technology: Select and use appropriate technology to accomplish a given task. The individual is also able to apply computing skills to solve problems.
• o Leadership: Leverage the strengths of others to achieve common goals, and use interpersonal skills to coach and develop others. The individual is able to assess and manage his/her emotions and those of others; use empathetic skills to guide and motivate; and organize, prioritize, and delegate work.
• o Professionalism/Work Ethic: Demonstrate personal accountability and effective work habits, e.g., punctuality, working productively with others, and time workload management, and understand the impact of non-verbal communication on professional work image. The individual demonstrates integrity and ethical behavior, acts responsibly with the interests of the larger community in mind, and is able to learn from his/her mistakes.
• o Career and Self Development: Identify and articulate one’s skills, strengths, knowledge, and experiences relevant to the position desired and career goals, and identify areas necessary for professional growth. The individual is able to navigate and explore job options, understands and can take the steps necessary to pursue opportunities, and understands how to self-advocate for opportunities in the workplace.
• o Equity and Inclusion: Value, respect, and learn from diverse cultures, races, ages, genders, sexual orientations, and religions. The individual demonstrates openness, inclusiveness, sensitivity, and the ability to interact respectfully with all people and understand individuals’ differences.

Career Competencies

• Critical Thinking/Problem Solving
• Digital Technology
• Professionalism/Work Ethic
• Equity and Inclusion
• Oral/Written Communications