Payroll Specialist - Temporary

ADP, Inc.; Plymouth (MN); On-site; USD 54,000 - 70,000; Full time

Job summary

ProMed is seeking a Payroll Specialist to ensure precise, compliant payroll operations for our manufacturing workforce. You will process time data, handle benefits and deductions, and safeguard regulatory compliance while supporting employee trust.

Responsibilities include coordinating with HR on hires/terminations, processing pay cycles, and resolving any payroll discrepancies with accuracy and confidentiality.

Qualifications

• Associate degree or equivalent work experience in accounting/finance.
• English literacy required.

Responsibilities

• Process timesheet data and verify hours, leave, and attendance.
• Coordinate with HR on hires/terminations and status changes.
• Process final paychecks and update compensation records.
• Verify tax forms and direct deposit authorizations before first paycheck.
• Conduct data audits to ensure HR and payroll system alignment.
• Administer deductions and garnishments with accuracy.

Skills

Payroll Software

Payroll Audit

Payroll Compliance

Discrepancy Resolution

Payroll Inquiries

Education

Associate degree in accounting or finance

Tools

Payroll software (Proficient)

Job description

As a ProMed employee, you will contribute to the manufacture of products that have a significant impact on people's lives. Through honesty, integrity, and collaboration, we strive to be the very best as we hire the very best.

ProMed was founded in 1989 addressing an industry need for cleanroom manufacturing of silicone components, specifically those having a medical application. We treat every component and finished device as though it will be used by a beloved family member or friend. We are dedicated to our customers and to our employees while helping to improve the health and well-being of people around the world.

Working as one to help many.

WHY THIS ROLE MATTERS

The mission of this role is to safeguard organizational integrity and employee confidence through precise, compliant payroll operations that directly support workforce stability in a regulated manufacturing environment. By maintaining exceptional accuracy in compensation processing and benefits administration, this position protects the company from regulatory exposure and financial penalties while ensuring uninterrupted operations. The role serves as a critical control point between human resources systems and financial compliance, preventing costly errors that could impact both employee retention and audit readiness. Through proactive coordination and meticulous attention to regulatory requirements, this position enables the organization to meet stringent industry standards while maintaining the trust and satisfaction of the workforce that drives production excellence. The Payroll Specialist supports ProMed's mission and values by applying and reinforcing the company’s brand, philosophy, systems, policies, and procedures are consistently applied and upheld in all aspects of their work.

WHAT YOU'LL ACHIEVE

While the ways that you fulfill these responsibilities will likely evolve, your core responsibilities are:

Process timesheet data accurately by validating hours worked, leave taken, and attendance records, ensuring employees are compensated correctly for time worked.

On average this should be about 20% of your time. Among other things this means we expect you to:

• Identify and investigate anomalies in reported hours or attendance patterns.
• Apply appropriate pay codes for different types of leave and premium pay situations.
• Communicate with supervisors to clarify missing or inconsistent time entries.
• Review timesheet submissions for completeness and supervisor approval before processing.

Coordinate with Human Resources on new hire setup, terminations, and employee status changes, ensuring seamless payroll transitions that prevent payment errors and maintain data integrity.

On average this should be about 20% of your time. Among other things this means we expect you to:

• Process final paychecks in accordance with termination dates and applicable state regulations.
• Update payroll system records to reflect changes in compensation, job title, or department assignment.
• Verify that all required tax forms and direct deposit authorizations are received before first paycheck.
• Conduct regular data audits with HR to ensure consistency between personnel and payroll systems.

Administer benefits deductions and garnishments correctly, ensuring proper coordination with benefits providers and legal entities that protects both employee interests and company obligations.

On average this should be about 20% of your time. Among other things this means we expect you to:

• Verify deduction amounts against court orders before processing.
• Reconcile benefit deduction totals with carrier invoices to identify variances.
• Track deduction changes resulting from qualifying life events or status modifications, working with benefits administrators to ensure accurate implementation.

Process payroll accurately and on schedule for all employees, ensuring correct calculation of wages, salaries, overtime, bonuses, and deductions that maintain employee trust and organizational compliance.

On average this should be about 20% of your time. Among other things this means we expect you to:

• Complete payroll processing within designated cut-off times to meet direct deposit schedules.
• Document and resolve discrepancies identified during payroll validation procedures.
• Verify all payroll inputs against source documentation before finalizing each pay cycle.

Respond to employee payroll inquiries with clarity and professionalism, resolving questions about compensation, deductions, and tax matters that enhance employee satisfaction and reduce confusion.

On average this should be about 20% of your time. Among other things this means we expect you to:

• Research and resolve discrepancies reported by employees within established service level agreements.
• Document all inquiry details and resolutions for audit purposes.
• Escalate complex compensation issues to appropriate internal and external resources when necessary.
• Follow up with employees to confirm their concerns have been fully addressed.

Necessary Skills:

• Payroll Software Operation (Proficient)
• Payroll Audit Execution (Proficient)
• Payroll Compliance Monitoring (Proficient)
• Payroll Discrepancy Resolution (Proficient)
• Payroll Query Response (Proficient)

Minimum Qualifications For The Role:

• An associate degree in accounting, finance, or other related field of study or equivalent work experience.
• The ability to read, write, and speak English.
• A minimum of 1 year of experience in payroll processing.

Physical, Sensory, Cognitive & Neurological Demands:

• Regularly sits for extended periods while working at a computer, and frequently uses hands and fingers to operate a keyboard, mouse, calculator, phone, and other standard office equipment.
• Occasionally stands, walks, bends, and reaches, and may lift and carry items up to 15-20 pounds, such as file boxes or supplies.
• Requires close visual acuity to review detailed numerical data, spreadsheets, and reports on screen and on paper for extended periods.
• Requires the ability to hear and communicate clearly in person, by phone, and through virtual meetings in a standard office environment.
• Requires a high degree of accuracy, attention to detail, and numerical reasoning to process payroll, calculate wages and deductions, and apply federal, state, and local regulations.
• Must sustain concentration, manage frequent interruptions, and meet fixed recurring deadlines such as payroll cutoffs, tax filings, and year-end processing.
• Requires sound judgment and discretion in handling confidential employee information, and problem-solving skills to research and resolve pay discrepancies.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

HOW YOUR SUCCESS WILL BE MEASURED

Your Key Performance Indicators:

• Payroll Accuracy Rate
• Benefits Deduction Accuracy
• Cross-Functional Coordination Effectiveness

Attention to Detail

The ability to meticulously review and verify payroll data, calculations, and deductions to ensure accuracy. This competency directly supports the Payroll Accuracy Rate and Benefits Deduction Accuracy KPIs by minimizing errors in wage calculations, tax withholdings, and benefit deductions. It is critical for processing timesheet data, administering deductions, and maintaining employee trust through error-free compensation.

Confidentiality

Maintaining discretion and protecting sensitive employee compensation, personal, and financial information. This competency is fundamental to the role's requirement for handling confidential payroll data, building employee trust, and ensuring compliance with privacy regulations while processing wages, deductions, and responding to inquiries.

Accountability

Taking ownership of payroll processing outcomes and ensuring timely, accurate completion of all payroll cycles. This competency ensures employees are paid correctly and on schedule, directly impacting the Payroll Accuracy Rate KPI. It demonstrates reliability and commitment to meeting deadlines while maintaining compliance with regulations and company policies.

Communication

The ability to convey payroll information