Payroll Specialist – Remote

Jobless; Northern (KY); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

PTO and holidays

Fully remote role

Job summary

Direct Meds LLC is seeking a detail-oriented Payroll Specialist to support accurate and timely payroll for 400+ employees across multiple entities in a fully remote role.

The ideal candidate will have 3+ years of payroll processing experience, strong knowledge of payroll regulations, and familiarity with HRIS and Rippling. Collaboration with HR, Finance, and Benefits is essential for data integrity and process improvements.

Qualifications

• 3+ years of payroll processing experience or equivalent.
• Experience with mid-sized organizations is a plus.
• CPP/FPC certification is a plus but not required.

Responsibilities

• Process payroll accurately and on time for 400+ employees across multiple entities and pay groups.
• Respond to employee payroll questions and resolve issues promptly.
• Process new hires, terminations, pay changes, promotions, and other payroll transactions.
• Perform payroll audits to identify and resolve discrepancies before payroll finalization.
• Administer withholdings and garnishments as applicable.
• Reconcile payroll reports and maintain accurate records.
• Support quarter-end and year-end payroll activities and audits.
• Prepare payroll reports and maintain documentation per policy.
• Ensure compliance with federal, state, and local payroll laws.
• Collaborate with HR, Finance, Benefits, and Accounting on data integrity.
• Support process improvements and system enhancements for efficiency.
• Maintain confidentiality of payroll information.

Skills

Payroll processing

Regulatory compliance

Payroll systems

HRIS familiarity

Google Sheets

Attention to detail

Communication

Time management

Confidentiality

Tools

Rippling

HRIS

Google Sheets

Job description

Payroll Specialist – Remote

Company: DirectMeds

Position: Payroll Specialist – Remote

Location: Fully Remote
Employment Type: Full-Time (40 hours/week)
Salary Range: $75,000–$95,000 annually

Note: The base salary listed above represents a good-faith estimate of the minimum and maximum target for this position. Actual compensation offered may vary depending on the candidate's geographic location, job-related skills, experience, and education.

Direct Meds LLC is seeking a detail-oriented and experienced Payroll Specialist to support the accurate and timely processing of payroll for approximately 400+ employees. This role is responsible for administering payroll activities, ensuring compliance with federal and state payroll regulations, maintaining payroll records, and providing exceptional support to employees regarding payroll-related inquiries. The ideal candidate is organized, analytical, and committed to delivering accurate payroll while supporting a fast-growing organization.

About Direct Meds

At Direct Meds, we prioritize care, trust, and solutions that focus on the individual. Headquartered in Salt Lake City, Utah, we are a fast-growing national team passionate about transforming the way people access the care they need. If you're driven by purpose and excited by growth, Direct Meds is the place to be.

What You'll Do

• Process payroll accurately and on time for approximately 400+ employees in multiple entities and pay groups.
• Respond to employee payroll questions and resolve payroll-related issues promptly and professionally.
• Process new hires, employee terminations, pay rate changes, promotions, and other payroll transactions.
• Perform payroll audits to identify and resolve discrepancies before payroll is finalized.
• Administer wage garnishments, tax levies, benefit deductions, and other payroll withholdings.
• Reconcile payroll reports and ensure payroll records are accurate and complete.
• Support quarter-end and year-end payroll activities, including tax reporting and audits.
• Prepare payroll reports and maintain payroll documentation in accordance with company policies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Partner closely with Human Resources, Finance, Benefits, and Accounting to ensure accurate employee data and payroll processing.
• Assist with payroll process improvements and support system enhancements that increase efficiency and accuracy.
• Maintain strict confidentiality of employee payroll information.

Our Culture & Expectations

At Direct Meds, we hold ourselves to a high standard—not just in results, but in how we achieve them. We value ownership, collaboration, innovation, accountability, and a commitment to providing exceptional service to both our employees and patients.

What We're Looking For

• Minimum of 3 years of payroll processing experience or a similar payroll-focused role.
• Experience processing payroll for a mid-sized organization.
• Strong knowledge of payroll regulations, tax withholdings, garnishments, and payroll compliance.
• Experience with payroll systems and HRIS platforms, Rippling Experience a plus.
• Advanced proficiency in Google Suite products (Google sheets).
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and customer service skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• CPP (Certified Payroll Professional) certification or FPC (Fundamentals in Payroll Certification) is a plus but not required.
• Continuous learner with a growth mindset.
• Experience with Rippling is preferred.

Equipment Requirements

Candidates must have the following prior to their start date:

• A reliable personal laptop or desktop computer
• A quality headset for virtual meetings and calls
• High-speed internet connection

How We Will Measure Success

Core Competencies

• Payroll Administration
• Payroll Compliance
• Attention to Detail
• Accuracy & Quality
• Problem Solving
• Confidentiality & Integrity
• Time Management
• Process Improvement
• Customer Service
• Cross-Functional Collaboration

Key Performance Indicators (KPIs)

• Payroll Accuracy Rate
• On-Time Payroll Processing
• Payroll Error Rate
• Payroll Audit Results
• Employee Payroll Inquiry Resolution Time
• Compliance with Payroll Regulations
• Timely Processing of New Hires, Terminations, and Pay Changes
• Successful Quarter-End and Year-End Payroll Completion
• Employee Satisfaction with Payroll Support

Work Environment

This is a fully remote position operating in a fast-paced, high-growth healthcare environment. The role requires close collaboration with Human Resources, Finance, Benefits, and Accounting while maintaining strict payroll deadlines and confidentiality.

What We Offer

• Competitive salary- Salary Range: $75,000–$95,000 annually, based on experience and qualifications.
• Medical, dental, and vision insurance offerings
• Paid time off (PTO) and observed company holidays
• Ongoing professional development and career growth opportunities
• Opportunity to make a meaningful impact on employee experience and organizational growth

Why This Role Matters

Hiring a Payroll Specialist will strengthen payroll operations by improving payroll accuracy, providing backup coverage, reducing compliance risk, and ensuring employees are paid accurately and on time. This role will also allow payroll leadership to focus on process improvements, system enhancements, workflow optimization, and strategic initiatives that position Direct Meds for continued growth and scalability.