Payroll Specialist

Iterative Health; Cambridge (MA); On-site; USD 63,000 - 88,000; Full time

Job summary

Iterative Health is seeking a detail-oriented Payroll Specialist to oversee various payroll operations. This full-time role involves ensuring accuracy in payroll processing and regulatory compliance, enhancing your knowledge in payroll and accounting.

The ideal candidate will possess at least 2 years of payroll experience and be proficient with payroll software such as ADP and Rippling. A Bachelor’s degree is preferred. The position offers a salary range of $63,000 to $88,000 USD.

Qualifications

• 2+ years of dedicated payroll processing experience, ideally multi-state payroll.
• Proven expertise with payroll systems including ADP and Rippling.
• Exceptional analytical skills and attention to detail, ability to handle confidentiality.

Responsibilities

• Process payroll runs using Rippling and ADP.
• Verify timecards, statutory deductions, benefits deductions, and garnishments.
• Reconcile payroll accounts monthly and prepare tax remittances.

Skills

Attention to detail

Analytical skills

Problem-solving

Confidentiality

Education

Associate’s degree in Accounting, Finance, or related field

Bachelor’s degree preferred

Tools

ADP

Rippling

NetSuite

Microsoft Excel

Job description

Iterative Health is a healthcare technology and services company powering the acceleration of clinical research to transform patient outcomes. The Iterative Health Site Network is a premier network of 100+ clinical research sites across the US and Europe, accelerating the path to market for novel therapies. By combining deep expertise in clinical trials with cutting‑edge AI, we empower research teams and study sponsors to expand and expedite access to novel therapeutics for patients in need.

Job Summary

We are seeking an energetic, highly organized and detail‑oriented individual to fill a full‑time Payroll Specialist role. The successful candidate will be critical in reducing manual processing risks, ensuring regulatory compliance, system automations and day‑to‑day payroll operations. This position will give you the opportunity to grow your payroll and accounting knowledge and experience and play a key part in ensuring the accuracy and efficiency of our financial operations.

Key Responsibilities

• Process and finalize payroll runs (semi‑monthly, bi‑weekly, weekly, and specialized off‑cycle runs) for all employees using Rippling and ADP.
• Verify all timecards, wage computation, statutory deductions, benefits deductions, garnishments, and employee changes for accuracy and compliance.
• Manage end‑to‑end processing, including reconciling final payroll previews and submitting funding requests.
• Serve as the primary subject‑matter expert for payroll and HRIS systems including Rippling, ADP, and BambooHR.
• Prepare payroll‑related General Ledger (GL) entries in NetSuite and ensure accurate cost‑center allocations.
• Reconcile payroll accounts on a monthly basis and monitor bank account transactions related to payroll disbursements.
• Ensure timely and accurate processing of all federal, state, and local tax remittances, including quarterly and year‑end reporting (W‑2s, 1099s, 941a reports).
• Manage new state registrations for employees and quarterly Workers’ Compensation tax reporting.
• Administer 401K contribution processing and support the annual 401K audit.
• Respond to and resolve employee inquiries regarding pay, deductions, and tax forms, reducing the administrative burden on the Accounting Manager.

Required Qualifications

• Associate’s degree in Accounting, Finance, or a related field; Bachelor’s degree preferred.
• 2+ years of dedicated payroll processing experience, ideally managing high‑frequency (monthly, bi‑weekly, weekly) and multi‑state payroll.
• Proven, hands‑on expertise with ADP, Rippling, Fidelity 401K, NetSuite, and advanced Microsoft Excel skills.
• Exceptional attention to detail, strong analytical and problem‑solving skills, and ability to handle confidential information with discretion.

Preferred Qualifications

• Familiarity with ADP, Rippling, BambooHR, NetSuite.
• Professional certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
• WorkDay experience.

Compensation

New York pay range: $63,000 USD - $88,000 USD

At Iterative Health, we’re actively working towards creating an environment that is representative of the diversity of patients our technology serves. We are focused on building an equitable and inclusive culture, and by extension, hiring process. If you require any accommodations to make the application process or interviewing experience more accessible to you, please contact [e-mail].