Payroll Specialist: Precise Processing & Confidential Reporting

Merrillville Community School Corporation; Merrillville (IN); Hybrid; USD 42,000 - 54,000; Full time

Job summary

ReNEW Schools in Merrillville, Indiana is seeking a Payroll/HR Administrative Assistant to support payroll processing, benefits data, and HR data management. The role involves confidentiality, timely reporting, and collaboration with the CFO and HR team in a school district setting.

The ideal candidate will manage garnishments, W-2s, 941 forms, and vendor payments, while maintaining accurate employee records and responding to verification requests.

Qualifications

• Candidates must demonstrate professionalism in interactions with MCSC staff and the public.
• Candidate must show strong organizational and time-management abilities.
• Ability to work independently and prioritize tasks effectively.

Responsibilities

• Handles confidential information in payroll and HR processes.
• Processes payroll garnishments and ensures proper documentation.
• Generates weekly TimePro reports for payroll processing.
• Prepares quarterly 941 forms for Federal Tax, Social Security and Medicare.
• Prepares W-2 forms for employees.
• Maintains data for retirement benefits and submits payments to vendors.
• Keeps employee files up to date for non-certified staff, including leaves and duty changes.
• Updates address and county information in the HR system.
• Processes verification of employment requests and assists with unemployment forms.
• Performs Transportation payroll as needed and files payroll forms.
• Acts as backup for Employee Hub & Workers' Comp inquiries.
• Performs other duties as assigned by CFO or designee.

Skills

Professionalism

Organizational skills

Time management

Tools

Microsoft Office

Google Applications

Boyce software

TimePro

Job description

QUALIFICATIONS:

1. Proficient in Microsoft Office Suites, Google applications, Boyce software & TimePro
2. Demonstrated ability to work with MCSC staff and the public in a positive and professional manner.
3. Proven organizational skills as well as ability to work independently and to prioritize issues and tasks for completion.

RESPONSIBILITIES:

1. Handles confidential information
2. Processes payroll garnishments
3. Generates weekly TimePro reports for payroll processing
4. Prepares quarterly 941 to report Federal Income Tax, Social Security and Medicare taxes
5. Prepares W2’s
6. Maintains data for all retirement benefits and submits payments to vendors
7. Keeps non certified employee files up to date; personal illness, vacation, Jury Duty, etc.
8. Completes all employee address/county changes in the software database
9. Processes verification of employment requests and assists personnel with unemployment forms
10. Completes Transportation payroll as needed
11. Files payroll forms
12. Acts as a backup for Employee Hub & Workers Comp inquiries
13. Performs other duties as assigned by the Chief Financial Officer or designee