Payroll Specialist: Precise, Confidential Pay Processing

PeopleInc; Village of Williamsville (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

PeopleInc. in Williamsville, NY, is seeking a detail-oriented Administrative payroll specialist to join our finance team. In this full-time role, you will process and record payroll data, ensure accurate timekeeping, and maintain confidentiality of all agency information.

You will compile hours, overtime, taxes, and deductions from timesheets and time clocks, communicate with staff to verify records, and prepare paychecks, changes, and garnishments as needed.

Qualifications

• Bachelor’s degree in Business/Math/Accounting or 3 years of related experience.
• Experience with payroll systems and processing.
• Strong attention to detail and data accuracy.
• Ability to handle confidential information.

Responsibilities

• Compiles payroll data such as hours worked, mileage reimbursement, taxes and employee identification number, from timesheets, time clocks and mileage reports.
• Communicates with Agency employees to ensure that time is recorded and authorized correctly.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Process employee change forms.
• Process one time payments.
• Records changes such as tax exemptions, direct deposit banking, accruals, and rates of pay for each employee to update master payroll records.
• Process termination and resignations including PTO payouts.
• Process and distribute garnishment and child support orders.
• Updates department allocations and prorates expenses to be debited or credited to each department for cost accounting records.
• Answers employee payroll and time clock related phone calls.
• Retrieves information from payroll system, Ultipro and provides data to managers to ensure they can monitor programs.
• Prepares and issues paychecks.
• Prepares and inputs adjustments to payroll.
• Prepares and distributes overpayment letters.
• Prepares and processes paid administrative reimbursements.
• Reviews reports to ensure accuracy of information processed.
• Process manual checks for processing.
• Process and distribute department mail.
• Comply with all agency policies and procedures.
• Other duties as assigned.

Skills

Payroll processing

Timesheet management

Data accuracy

Confidentiality & compliance

Education

Bachelor’s Degree in Business/Math/Accounting

Tools

Ultipro

Job description

PeopleInc. in Williamsville, NY, is seeking a detail-oriented Administrative payroll specialist to join our finance team. In this full-time role, you will process and record payroll data, ensure accurate timekeeping, and maintain confidentiality of all agency information.

You will compile hours, overtime, taxes, and deductions from timesheets and time clocks, communicate with staff to verify records, and prepare paychecks, changes, and garnishments as needed.