Payroll Specialist - Payroll (Hybrid after 6 months)

Clerk of the Circuit Court & Comptroller, Palm Beach County; West Palm Beach (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid time off

17 paid holidays

Health care plans

Retirement options

Wellness program

Tuition reimbursement

Public Service Loan Forgiveness

Job summary

The Clerk of the Circuit Court & Comptroller’s Office in Palm Beach County is seeking a Payroll Specialist to join the Payroll Department, responsible for advanced payroll accounting and ensuring compliance with all local, state, and federal regulations. The role includes cross-training other staff and supporting the team in a fast-paced environment.

The ideal candidate has a minimum of five years of payroll experience, strong analytical and communication skills, and the ability to work

Qualifications

• High school diploma required.
• Five years of payroll experience required.
• Knowledge of payroll processing and reporting.
• Ability to research and resolve payroll discrepancies with minimal supervision.

Responsibilities

• Performs regular processing of payroll activities; audits inputs and maintains payroll data (W-4s, deductions, direct deposits).
• Prepares, processes and audits adjustments, benefits deductions, garnishments, corrections, and final paychecks per policies and laws.
• Uses automated payroll systems to set up deductions, new hires, and tax withholdings.
• Processes payroll system calculations for pre-auditing payroll data and reviews payroll registers for accuracy.
• Provides cross-training and guidance to other payroll staff; assists management with testing and validation of automated systems.
• Responds to payroll inquiries and provides resolution guidance; keeps current on policy changes.

Skills

Excellent communication

Problem-solving

Time management

Education

High school diploma

Job description

Description

The Clerk of the Circuit Court & Comptroller is seeking a self-starter who embraces change, works well under pressure, and thrives in a fast-paced, innovative and challenging environment to join our team as a Payroll Specialist! Our Payroll Department processes payroll for almost 8,000 employees and are seeking an analytical and detail oriented Payroll Specialist to join their team! The successful candidate will have knowledge of payroll regulations and standards. In this position, you will be responsible for performing advanced payroll accounting work and providing cross training and guidance to other payroll staff.

Why join our Clerk family?

Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays – yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

At the Clerk of the Circuit Court & Comptroller’s Office you can:

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

Examples Of Essential Functions

• Performs regular processing of payroll activities; audits inputs and maintains payroll and new hire data W-4's deductions direct deposit etc; runs interfaces; ensures processing is completed within required time frame
• Prepares processes and audits adjustments benefits deductions garnishment deductions corrections reversals stop payments cancellations manual checks retroactive changes final paychecks etc. in accordance with policy and local state and federal laws
• Utilizes various automated business management systems in processing payroll actions e.g. setting up deductions setting up new hires processing separations setting up direct deposit tax withholding
• Processes payroll system calculations for pre auditing of payroll data; audits and reviews payroll registers for accuracy completeness and conformance with all rules and regulations
• Assists management with training testing and validating automated payroll system; Researches and resolves payroll accounting discrepancies and issues; takes corrective action as needed
• Reviews a wide variety of documentation and reports to verify and audit for accuracy and enter in applicable payroll/human resources business systems e.g. benefits/general deductions effective dates time and attendance recording checks and vouchers personnel changes
• Responds to payroll personnel and accounting inquiries; provides resolution information or direction accordingly
• Maintains current knowledge of payroll policies and procedures changes and updates
• Provides cross-training assistance and guidance to other unit employees in payroll accounting processes department procedures and regulatory standards governing the work; serves as back up to other staff as needed

Typical Qualifications

High school diploma is required.

Five (5) years recent and relevant payroll experience that demonstrates knowledge of payroll processing & reporting is required. Must demonstrate initiative and independent judgment in researching and reporting on accounting discrepancies, as well as resolving client/customer issues with minimal supervisory review. An equivalent combination of education, training, and experience may be considered.

Knowledge, Skills, And Abilities

• Excellent communication skills, both written and verbal.
• Good problem-solving and time management skills.

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at [e-mail] or 561 355 4172. The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.

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